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CITY COUNCIL MEETING MINUTES

SEPTEMBER 1, 2005


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Kelly, Hanes, Woodruff, Welch, Campbell and Church answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Welch commented on the method of handling concerns from the citizens. He noted that the Council Rules state that generally these should not be addressed immediately but should be referred to a committee or subsequent meeting. A brief discussion ensued.
4. MINUTES: The Council considered the minutes from the August 4, 2005 meeting. Councilor Kelly moved to approve the minutes as presented. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARINGS: None.
6. STAFF REPORTS:
 Mayor Beckstead noted the presence of Deputy Barry Brewster, who is the new night deputy. Deputy Brewster gave a brief review of activities of the department in the last month or so. Discussion ensued regarding speeding on Range Drive and Crestline.
 A. City Administrator: Ms. Leonard introduced Rick McClung as the new Public Works Superintendent. She mentioned that she had received complaints in regard to unmuffled braking, and asked if the Council wished her to pursue research on the issue. After a brief discussion, Council asked Ms. Leonard to look further into the issue and report back at the next meeting. The final item on Ms. Leonard’s report was in regard to the proposed workshops on the City’s master plans; she indicated that the first workshop would probably take place in the month of October.
 B. Public Works Superintendent: Rick McClung addressed the Council, introducing himself and giving a brief review of his work experience. He noted that the South Sewer Project was about 60% complete, and if everything went well the Lagoon sludge removal should be done in about a week or so, then the inspection and repair can take place. Mr. McClung stated that he was very pleased with crew and staff in Public Works.
Ms. Leonard mentioned that the City was fortunate in the Lagoon project, as the additional costs will be covered by USDA. She noted that the South Sewer project came in under budget, and USDA agreed to consider the work on the lagoon as part of the overall project, so the grant monies can be used for pay for the additional costs. If there are any remaining monies, the City will also be able to put them toward another sewer project, such as boring under Lint Slough.
7. COMMITTEE REPORTS:
 A. CIF: No report.
 B. Parks: Councilor Woodruff reported that there had been no meeting, but the Committee continued working on projects.
8. CONSENT CALENDAR: The following items were contained in the Consent Calendar: “Cruzin’ for Crab” proclamation, “Stepfamily Day” proclamation, acceptance of Judge Williams’ resignation, and Resolution 1076, “A Resolution Correcting Typographical Errors in Resolution No. 1073". Councilor Welch moved to approve the Consent Calendar. Councilor Church seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The following items were included in the Council Packet for the Council’s review: Community and Senior Advisory Board minutes, Library Board minutes and circulation report, Municipal Court report, Planner report, and minutes from the July 26 Planning Commission meeting. There were no comments.
11. DISCUSSION/ACTION ITEMS:
 A. Application for Municipal Judge Vacancy: The Council considered a letter of interest from Attorney Bruce McCrum. It was noted that if there were a conflict of interest, the City Clerk could fill in for Mr. McCrum on any particular case. Councilor Kelly moved to appoint Mr. McCrum, Councilor Kelly seconded, and the motion carried unanimously on a voice vote.
 B. Other Issues: None.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 7:53 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 6th day of October, 2005.
SIGNED by the Mayor this 6th day of October, 2005.
Scott Beckstead, Mayor



SEPTEMBER 22, 2005

1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the special meeting to order at 6:00 p.m. Mayor Beckstead and Councilors Kelly, Woodruff, Welch, Campbell and Church answered the roll. Councilor Hanes was excused. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: None.
4. PUBLIC HEARING: Mayor Beckstead opened the public hearing on Case File #1-S-PC-05, Appeal of Planning Commission Decision. He called for conflicts of interest, bias, and ex parte contact. None were expressed.
 Staff Report: City Planner Lewis reviewed his written staff report, noting that the appellant was basing the appeal on two issues only, the radii of the two cul-de-sacs in Phase 1, and the length of the proposed dead-end street in Phase 2. He explained that the Fire District had reviewed both issues and indicated they had no problem with the plans as proposed.
 Applicant’s Presentation: Mr. Scott Perkins addressed the Council, explaining that his concern was that the reduced size of the proposed cul-de-sacs and the length of the dead-end street presented safety concerns for ingress and egress for emergency vehicles and school busses, and made emergency evacuation of the area potentially difficult.
 Mayor Beckstead closed the Public Hearing and opened the Council meeting for deliberations. A lengthy discussion ensued, following which Councilor Church moved to deny the appeal and uphold the Planning Commission’s decision. Councilor Campbell seconded. Following further discussion, Councilor Woodruff moved to amend the motion to add that no parking be allowed inside the 35-foot cul-de-sacs in Phase 1. Councilor Welch seconded. The motion on the amendment carried, with Mayor Beckstead and Councilors Woodruff, Welch and Campbell voting “Aye”, Councilors Kelly and Church voting “Nay”. The main motion, as amended, then carried unanimously on a voice vote.
5. ADJOURNMENT: At 7:10 p.m., there being no further business to come before the Council, Mayor Beckstead adjourned the meeting.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 6th day of October, 2005.
SIGNED by the Mayor this 6th day of October, 2005.
Scott Beckstead, Mayor