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CITY COUNCIL MEETING MINUTES

MAY 5, 2005


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Kelly, Hanes, Woodruff, Welch and Campbell answered the roll. Councilor Church was excused. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Fire Chief Vince Stafford noted it was EMS week, and voiced his appreciation to the volunteers and to the City for its support of their efforts. Councilor Woodruff asked about the number of hours the volunteers put in annually, and Mr. Stafford responded that several of the volunteers put in in excess of 1500 hours per year. Mayor Beckstead noted that there was a proclamation included in the Council packet, with a copy for Central Oregon Coast Fire and Rescue District, and one for PacWest. Alan Canfield, chair of the Citizen’s Patrol, commended the District for their support in both training and monies for the patrol volunteers as well.
3. COUNCIL COMMENTS AND CONCERNS: Mayor Beckstead reviewed a morning meeting with Senator Ron Wyden and local Mayors, noting that they were asking for assistance in relocating the Forest Service offices to Waldport. The current status seemed to indicate that most of the personnel from the Florence area will be relocated here. Regarding tsunami preparedness, his concerns were echoed by several other mayors and commission members at the meeting and Senator Wyden’s response was that they understand the need, but given the national priorities it is not an issue. Mayor Beckstead noted that this made personal preparedness even more important.
4. MINUTES: The Council considered the minutes from the April 7 and April 28 meetings. Councilor Woodruff moved to approve the minutes as presented. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: Case File 2-S-94 (2005 Amendment), Appeal of Planning Commission Decision: Mayor Beckstead opened the public hearing and called for any abstentions, bias, conflicts of interest. None were voiced.
 Staff Report: Mr. Lewis explained that this was an appeal of a Planning Commission decision made in January. There were three issues - revision of the plan, request for two-year extension, and a request to modify sidewalks to one side rather than both sides. The applicant was now appealing the time extension and the sidewalks. Mr. Lewis explained that the original approval did not have time limits for tentative approvals, but that the Code has since been modified to allow for only three one-year time extensions. He reviewed his memo, contained in the packet materials. Discussion ensued.
 Mr. Schulte addressed the Council and reviewed the history of the subdivision. He explained that if the sidewalk modification request was going to be referred back to the Planning Commission he would not review the reasoning for the request at this meeting. He mentioned his original offer to contribute money to the City for the realignment of Norwood/Starr/101, and his current offer of $500 per lot to go toward that project or, if the City found other funding for that project, to be placed in the Parks Fund instead. Mr. Schulte stated that if a one-year extension is granted, with two more one-year extensions available, he would be happy. Councilor Kelly asked why the project had not yet begun, and Mr. Schulte responded that the final plans had to be reengineered, and the revised plan has to go through the approval process again. Mr. Canfield addressed the Council as a proponent, noting that the neighbors were very pleased with the modified design. Mr. Schulte reviewed his proposed “fix” for the intersection and the Council and Mr. McClintock responded that the intersection would be subject to ODOT approval and there was only enough easement to allow for drainage, not enough to realign the street.
 Mayor Beckstead closed the public hearing. Councilor Campbell moved to uphold the Planning Commission decision to allow a one-year extension. Councilor Woodruff seconded. Following discussion, the motion carried unanimously. It was clarified that Mr. Schulte has the right to apply for two additional one-year time extensions as per the current Code, and the extension will begin May 5, 2005 to May 5, 2006. In regard to the sidewalk modification request, Councilor Woodruff moved to uphold the Planning Commission decision to require sidewalks on both sides, and to refer the applicant back to the Planning Commission for a request for modification of the requirement. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
6. STAFF REPORTS:
 A. City Administrator: Ms. Leonard noted that the City has heard unofficially that the Scenic Byways Grant did not make the cut this year. The City will be reapplying.
 B. Public Works Director: Mr. McClintock reported that the City was now strictly on sodium hypochloride, making chlorine out of rock salt rather than using chlorine gas. Councilor Woodruff suggested checking into whether this would result in a reduction in insurance rates. Mr. McClintock noted that a CIS representative recently toured the City facilities, and will send a letter from the insurance company to the City with recommendations for improvements. The facultative sludge lagoon project was proceeding on schedule and should be done this summer. The drainage improvements have been completed to ODOT’s satisfaction, so the bulb out work on Highway 34 is proceeding. Mr. McClintock noted that the speed limit sign at the intersection of Cedar and Crestline has been moved for better visibility.
7. COMMITTEE REPORTS:
 A. CIF: Councilor Hanes reported that there had been an interesting discussion with health care providers at the last meeting, reviewing health care concerns in the community. Mayor Beckstead added that another issue which had been discussed at his meeting with Senator Wyden was in regard to work on a bill to address uninsured and underinsured Oregonians.
 B. Traffic and Public Safety Committee: Councilor Welch noted that Council had suggested sounding sirens weekly, and he has met with the Fire District, LinCom and Lincoln County Emergency Services in that regard. The weekly tests will begin on Monday, June 6 at noon. Mr. McClintock will be setting the sirens for a 30-second alarm, and the initial test will be coordinated with a mailing of tsunami brochures to people in the low-lying areas in Waldport. Councilor Welch mentioned that he had agreed to take tour of the elementary school at 6:30 p.m. on Wednesday the 18th to review the facility for its use as a command post for disaster. He reported on the success of the recent tsunami drill in Seaside. In regard to Mr. Bridson’s concern about Edgecliff, Councilor Welch and Mr. McClintock reviewed the situation. They felt it was unwise to solve the problem by making any cutback to the bank. The only thing that will really help is to slow traffic down. Discussion ensued regarding signage, speed bumps, and the installation of a mirror. Councilor Welch suggested that Mr. McClintock obtain a “Dangerous Intersection” sign, and the Traffic and Public Safety Committee will continue to discuss the issue.
 C. Economic Development: Councilor Woodruff reviewed the recent meeting, and noted that the next one was scheduled for May 17th at the Community Center from 2 to 5 p.m. Councilor Welch noted several corrections to the minutes.
 D. Parks: Councilor Woodruff noted that John Mare’ had met with the Committee in regard to water trails, and reported that a group of high school entrepreneurs are starting a kayak rental and guided tour business called the “Kayak Shack”. The Committee also discussed irrigation for Meridian Park, and the possibility that the gazebo roof at Keady Wayside may be completed by the next meeting.
8. CONSENT CALENDAR: The Council considered the Consent Calendar, which contained a proclamation for EMS Week, and Surplus Property Resolutions 1070 and 1071. Councilor Welch moved to approve the Consent Calendar. Councilor Kelly seconded, and the motion carried unanimously on a voice vote. Mayor Beckstead presented signed copies of the proclamation to PacWest and COCFRD.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the following: Municipal Court report, Planning Commission minutes from March, 2005, Library circulation report, Senior Advisory Board minutes, and the Planner’s report.
11. DISCUSSION/ACTION ITEMS: None.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 8:30 p.m., there being nothing further to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 2nd day of June, 2005.
SIGNED by the Mayor this 2nd day of June, 2005.
Scott Beckstead, Mayor



MAY 25, 2005

1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the special meeting to order at 2:00 p.m. Mayor Beckstead and Councilors Welch, Hanes, Woodruff, Campbell, Church, and Kelly answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: None.
4. EXECUTIVE SESSION: The Council recessed into executive session, pursuant to ORS 192.660(2)(a): “to consider the employment of a public officer, employee, staff member or individual agent”.
 At 3:30 p.m. the Council reconvened into open session.
5. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
6. OTHER ISSUES: Councilor Welch requested authorization to pursue the cost-sharing of a satellite phone to be stored at the designated emergency shelter (Waldport Elementary School). The cost for the phone was $500, with a monthly service fee of $30, and his understanding was that the Fire District would be willing to split the cost 50/50 with the City. Discussion ensued, regarding whether this was an appropriate role for the City to undertake, and the fact that the monthly service fee seemed rather high for something which is used for emergency purposes only. Consensus of the Council was to have Councilor Welch perform further research in regard to cost, and to bring the result of that research to the June 2 City Council meeting.
7. ADJOURNMENT: At 3:45 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 2nd day of June, 2005.
SIGNED by the Mayor this 2nd day of June, 2005.

Scott Beckstead, Mayor