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CITY COUNCIL MEETING MINUTES

MARCH 3, 2005


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Kelly, Hanes, Woodruff, Welch, Campbell and Church answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Ms. Papas addressed the Council regarding concerns about a “Population Explosion” which appears to have been happening recently, and what impact that may have on the City’s water supply and sewer capacity. Her other concern was that, in light of potential drought conditions in the next couple years, the City’s current rate system did not promote conservation. Councilor Welch noted that in regard to Ms. Papas’ first concern, the City is working on implementing long-term plans for developing water on Southworth Creek. Shelly Spangler addressed the Council in regard to speeding vehicles on Crestline Drive. She asked about putting in sidewalks, and also suggested putting more speed limit signs or relocating the current signs so that people will notice them. Councilor Welch suggested that Public Works Director McClintock look into the possibility of relocating the speed signs and making them more noticeable.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Campbell wondered if the City maintained the easement at the end of Keady Street between Mill Street and Broadway, which is currently being used for parking and which is in need of gravel. Councilor Kelly indicated that speed on Crestline Drive was also a concern of his and thought the City ought to make a pointed request to the Sheriff to enhance their law enforcement along that area. Ms. Leonard responded that she had spoken with the deputies, and would do so again. Councilor Church suggested that the City offer the gazebo, maybe in conjunction with the Senior Center, for weddings and memorial services.
 Noting the presence of Lincoln County District Attorney Bernice Barnett, Mayor Beckstead asked to move the agenda to allow her to address the Council. There were no objections. Ms. Barnett addressed the Council regarding the activities of the District Attorney’s office in the previous year, and distributed copies of her 2004 annual report.
4. MINUTES: The Council considered the minutes from February 3, 2005. Councilor Welch moved to approve the minutes as presented. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: None.
6. STAFF REPORTS:
 A. City Administrator: Ms. Leonard noted that, other than the regular agenda items, she had nothing to report.
 B. Public Works Director: Mr. McClintock’s written report was included in the packet materials.
7. COMMITTEE REPORTS:
 A. Community Issues Forum: Councilor Hanes reported that the group had discussed procedures for various types of emergencies, such as floods, fire, and tsunami, and issues such as potential meeting places or safety places, and the types of supplies that might be needed. The group agreed to meet again in March to further discuss the topic.
 Councilor Church noted he would like to see the new equipment at the Water Treatment facility. Ms. Leonard suggested that he contact Mr. Arrant to provide a tour. She noted that the City was changing the treatment process from gas chlorine to solid chlorine, which was much safer for employees to handle. Councilor Woodruff asked about the state of the biosolids at the lagoon. Ms. Leonard responded that the slurry was in a semi-liquid form, and not suitable for fertilization.
 B. Communtiy Youth Report: No one was available to provide a report.
 C. Parks Committee: No meeting had been held.
8. CONSENT CALENDAR: The Council considered the Consent Calendar, which consisted of Resolution 1066, “A Resolution Declaring Certain Property Surplus to the City’s Needs. Councilor Woodruff moved to approve the Consent Calendar. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the Municipal Court report, Planning Commission minutes of January, 2004, Library Board minutes and Circulation Report, and the Senior Advisory Board minutes. No comments were made.
11. DISCUSSION/ACTION ITEMS:
 A. Annual Activity Report - Bernice Barnett: Previously addressed.
 B. Appointment of Director of Community/Senior Center: Ms. Leonard indicated that her cover memo and a letter of application from Mr. Piette were in the packet materials. Councilor Woodruff noted Mr. Piette appeared to have the education and background to handle the position. Councilor Welch moved to offer a personal services contract to Mr. Piette, based on his proposal. Councilor Campbell seconded, and the motion carried unanimously on a voice vote. Councilor Woodruff noted that this appointment will leave a vacancy on the Senior Board, and also corrected the flooring estimate in the minutes from $16,000 to $1,600.
 C. Ordinance Implementing State Public Contracting Code: Ms. Leonard explained that even after extensive research, she still was not entirely sure of the need for some of the legislative changes. Councilor Woodruff asked about the authority of the CAO and Ms. Leonard clarified that this was only for budgeted items. As for change orders, Council can give direction on any project to not go over a specific amount. In any case, on any issue, the Council will be apprised before action is taken. After discussion, the Council decided to approve the ordinance and then ask for guidance from the City Attorney on specific language. Councilor requested that the Ordinance be read by title only for the first and second readings, there were no objections. Mayor Beckstead read the ordinance by title only for the first and second readings. Councilor Campbell moved to adopt Ordinance No. 700, with the understanding that the Council will eventually review the ordinance with Attorney Dowsett. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 D. Proposal for Parks System Development Charge (SDC): Ms. Leonard explained that one funding mechanism in the recently adopted Parks Master Plan was to implement a Parks SDC. Staff had put together a methodology for a charge of $365 per EDU. The issue before the Council was whether to proceed with the notification and setting a meeting date in ninety days. Ms. Leonard noted that there were other funding mechanisms such as grants, fees and charges. Councilor Woodruff mentioned that a proposal for Stormwater SDCs had been dropped because of the stagnant climate of home sales at that time. Mayor Beckstead asked about parks maintenance, and Ms. Leonard responded that this would be a different issue. SDC monies can be used to build parks, but not maintain them. She also noted that if the City obtains the desired amount of monies in a shorter period of time than anticipated, the Council could decide to either dispense with the SDC charge or amend the project list. Further discussion ensued. Councilor Welch moved to approve having staff proceed with the notification process. Councilor Woodruff seconded, and the motion carried, with Mayor Beckstead and Councilors Kelly, Woodruff, Welch and Campbell voting “Aye”, Councilors Church and Hanes voting “Nay”.
 E. Other Issues: Councilor Church asked if there was a conflict in having Ms. Powers serving on the Planning Commission and the Economic Development Committee, to which she had been appointed prior to her taking a seat on the Planning Commission. Ms. Leonard indicated that the Council had determined the composition of the committee, and could amend it if they so desired. Councilor Welch asked that the issue be placed on the next Council agenda for discussion.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 8:55 p.m., there being no further business to come before the Council, Councilor Welch moved to adjourn. The motion was seconded by Mayor Beckstead and carried unanimously.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 7th day of April, 2005.
SIGNED by the Mayor this 7th day of April, 2005.

Scott Beckstead, Mayor



MARCH 14, 2005

1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 2:00 p.m. Mayor Beckstead and Councilors Kelly, Hanes, Woodruff, Welch, Campbell and Church answered the roll. Citizens and representatives from various agencies were also in attendance, including: Sergeant Lorimor from the Oregon State Police, Brian Leeper from the Red Cross, Alix Anderson from the Lincoln County Health Department, Jim Hawley from Lincoln County Emergency Services, Fire Chief Vince Stafford from Central Oregon Coast Fire and Rescue District, Sheriff Dennis Dotson, Mr. & Ms. Nice from the Sa-Da-Munn Apartments, Frank Johnson, a resident of Sa-Da-Munn, Susan Graves from the Lincoln County School District, Ray Woodruff, Chair of the Central Oregon Coast Fire and Rescue District, and Peter Turvey from Bayview Mobile Home Park.
2. DISCUSSION/ACTION ITEMS:
 A. Workshop Session - Earthquake/Tsunami Preparedness: Mayor Beckstead explained that recent events have made the topic more timely than ever. He noted that Waldport is extremely vulnerable to a tsunami, as much of the town sits on a sand spit.
 A lengthy discussion ensued, addressing issues such as emergency drills, warning sirens, public education, shelter and provisions for survivors, location of critical services and supplies, relocation of school services, coordination of efforts among the utilities to sustain or repair services as soon as possible, and individual preparedness. Consensus of the group was that emphasis should be placed on education and individual preparedness. Ms. Leonard was directed to draft a letter over the Council’s signature to urge the School District to look at relocating the middle-school students to the elementary school site. The Traffic and Public Safety Committee will hold a roundtable discussion in the near future to discuss coordination for drills.
 B. Other Issues: None.
3. ADJOURNMENT: At 3:35 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 7th day of April, 2005.
SIGNED by the Mayor this 7th day of April, 2005.
Scott Beckstead, Mayor