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CITY COUNCIL MEETING MINUTES

JUNE 2, 2005


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Kelly, Hanes, Woodruff, Welch, Campbell and Church answered the roll.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Hanes noted that she had attended the Meth II conference in Newport, and the schools in the Lincoln County School District had been provided video equipment and made commercials. She had hoped the disc showing the commercial done by the Waldport High School students would be available for the council to view, but it was not. However, the commercials will be running on FOX News. She expressed pride in the Waldport students for their efforts.
4. APPROVAL OF MINUTES: Councilor Welch moved to approve the minutes from the April 19 Budget Committee, May 5 and May 25 City Council meetings as presented. Councilor Woodruff seconded. Councilor Hanes asked about allowing for two additional time extensions for Whispering Woods and Ms. Leonard clarified that this was on the “new” subdivision as the applicant had submitted a revised plan, and that the minutes represented the understanding of the Council. Councilor Church noted a correction to the date for the first tsunami siren, which will be set off on June 6, not June 5. He then moved to amend the minutes to make the correction. Councilor Woodruff seconded, and the motion to amend carried unanimously on a voice vote. Councilor Woodruff asked if anyone had checked into a potential reduction in insurance due to the new method of water treatment, Ms. Leonard indicated that this was on her “to do” list. The motion to approve the minutes then carried unanimously on a voice vote.
5. PUBLIC HEARING(s):
 A. City Budget for FY 2005-2006: Mayor Beckstead opened the public hearing on the City of Waldport Budget for FY 2005-2006. Tom Cropper made a couple brief comments to the Council in regard to illegal fireworks and concerns about potential landslides. There were no additional public comments. Mayor Beckstead then closed the public hearing.
 B. State Revenue Sharing: Mayor Beckstead opened the public hearing on State Revenue Sharing for FY 2005-2006. There were no comments. Mayor Beckstead then closed the public hearing.
 C. Parks SDC Charge: Mayor Beckstead opened the public hearing on the Parks SDC Charge. Maggie Rivers addressed the Council, thanking them for their ongoing support of the efforts of the Parks Committee in the past 8 years. She felt it was important for the City to take advantage of new development to alleviate the dependence on grant monies, and encouraged support of the adoption of SDCs. Judy Vagenas addressed the Council as a Parks Committee member as well, and noted the community use of the skatepark, which was very popular, proving that parks are of interest to people young and old. Councilor Kelly asked if SDCs had a chilling effect on new development. Ms. Vagenas noted that as a realtor, she didn’t feel that this had any effect at all, especially at the level that was being proposed.
 Mayor Beckstead asked the pleasure of the Council, about whether or not to consider the Parks SDC Resolution. There were no objections, so Item 11D was moved up on the agenda for consideration. Ms. Leonard noted that the City had notified persons that could be potentially interested in the impact of the SDC’s and had received two telephone calls in query, neither of which were negative. She explained that the City’s SDC charges are very low, totalling about $6,000 including the Parks SDC. Councilor Church clarified that the use of the monies would only be for capital improvements, not maintenance. He wondered about some of the items on the capital improvement plan, noting that other monies may take care of some of the projects. Ms. Leonard agreed that maintenance is not included, but pointed out that growth will provide additional tax monies in the General Fund that could be used for maintenance. Mayor Beckstead stated that parks were an integral part of any city’s overall plan for livability. Councilor Church moved to approve Resolution 1075. Councilor Campbell seconded. The motion carried, with Councilor Hanes voting “Nay”, all others voting “Yes”.
 Mayor Beckstead moved item 11E, the Bay Street Vacation, up on the agenda to accommodate the attendees. Ms. Leonard noted that additional materials had been received, but the applicant still did not have the necessary percentage of surrounding property owners consent. Therefore, the petition was considered insufficient. She explained that the Council could take up the vacation on its own initiative, but given the concern of one of the property owners, she did not recommend this. Councilor Kelly asked if Mr. Schlosser owned the property, or just wanted to buy it, and Ms. Leonard responded that the statute read “any person interested in the property”. The petitioner had asked for only a portion of Bay street, just to the edge of his property. Councilor Kelly clarified that the property owner(s) at the top of the street would be losing potential access to their property, and Ms. Leonard agreed, indicating that this was the concern. Councilor Church asked if the lot would be unbuildable without the vacation, and Ms. Leonard responded that it appeared so, but then asked Mr. Killian, who was representing the owners of the property, to address the Council. He explained that the required 25-foot setback from the base of the hill made it impossible to build without getting the additional property from the street vacation. He stated that they would be willing to buy the other half the street (30 feet) from the adjacent property owner, and grant a permanent easement to the concerned property owner. Ms. Weeks explained that her concern was that access to utilities was not as good from the top of the hill, access through Bay street would be better. She noted that she was also counting on Bay street for access to the lower lot. Consensus of the Council was to suggested that Mr. Killian and Mr. Schlosser continue working on the issue, present their new proposal to Ms. Weeks, and resubmit the proposal to the Council when it was complete.
6. STAFF REPORTS:
 A. City Administrator: Ms. Leonard noted that the Dahl franchise fee review was on the agenda, but that they also provide an annual rate review and as part of that process they schedule a meeting with her prior to the end of the fiscal year. She announced that they had done so, and that there would not be any rate change in the coming year. Councilor Woodruff noted that the mixed recycling bins will be coming soon, which has already had an impact in the total amount of recycling. Ms. Leonard informed the Council that the annual agreement with Southwest Lincoln Water District had included no change to the charge for the next fiscal year, as agreed to by the Board. If the Council was in agreement, she would appreciate a motion to that effect. Councilor Woodruff moved to keep the same charge of $1.90 per 1000G for the next fiscal year. Councilor Welch seconded, and the motion carried unanimously. Ms. Leonard noted that her final item was in regard to walkway/parking on Crestline Drive, where the County would do the work in exchange for the City taking over the maintenance. The County engineer has been working on the issue and met the previous week with Ms. Leonard, Ms. Woodruff and Mr. McClintock to ascertain what the City desired. Ms. Leonard noted that they were talking about putting in 26 parking spaces as part of the project.
 B. Public Works Director: Mr. McClintock informed the Council that the annual water quality report was ready to be mailed out either Friday or Monday. There was a preconstruction meeting for the South Sewer Project scheduled for Thursday, June 9 at 10:30 p.m. Once the contracts are signed, they will be ready to start. The facultative sludge lagoon project should start July 18, and Mr. McClintock explained that once it is done, the City should not have to worry about the lagoon for the next 10 to 12 years. Public Works was in the process of general cleanup to get ready for Beachcomber Days and 4th of July. Mr. McClintock noted that the crew has set signs on Crestline Drive near Edgecliff to show the dangerous intersection and offset intersections. Tsunami siren testing is scheduled to begin on Monday, June 6th and they will set the sirens to sound for 30 seconds, then reset them for 3 minutes. This will have to be done manually each week until the City comes up with some method for automatic reset. Press releases had been sent to the media, the City sent out 2200 tsunami maps with a label to tell when the sirens would be tested to residents who have post office boxes in the City, a notice was printed on the back of the water bills sent out the first of June, and KORC was running an announcement twice daily. Mr. McClintock noted that the Public Works crew will be stationed around town to determine if there were any “dead” spots where the sirens could not be heard. Councilor Church asked for a synopsis of the City’s infrastructure, wondering if Mr. McClintock knew of any potential problems. He responded that a lot of progress has been made, and altogether it is much improved over 10 years ago.
7. COMMITTEE REPORTS:
 A. CIF: No report.
 B. Traffic and Public Safety: Councilor Welch stated that he had followed up on satellite telephone issue, Global Star is the company that services the coastal area. He noted that the County has four phones, but the cost is a little higher than he had originally anticipated. The cost for the phone is $599, and a service contract at $50 per month, which allows 50 minutes a month. It is an issue in terms of being able to communicate with outside world in the event of earthquake/tsunami. Councilor Welch noted that the Fire District has said they will split the cost with the City. If the Council approves, he will approach the District for their approval to share the cost for a one-year contract. Councilor Woodruff moved to approve the sharing of the cost, Councilor Welch seconded. Councilor Hanes asked what assurances there were in regard to the service contract remaining at $50, Councilor Welch responded none, but it is a one-year contract with no obligation to renew. Discussion ensued. The phone will be stored at the grade school. Leta Haslett suggested contacting the ham operators in the area as well. The motion carried, with Councilor Church voting “Nay”, all others voting “Yes”.
 C. EDC: Mayor Beckstead noted he had been contacted by a number of business owners expressing concerns, and a petition was being circulated that appears to address the reduction of parking but still supports the beautification portion of the project. Councilor Woodruff stated that Ms. Leonard has been in communication with ODOT in regard to the number of parking spaces to be lost, seeing what can be done about relaxing some of their standards, especially on the east side of the street where the curvature of the street allows for visibility. Councilor Woodruff also indicated that the parking losses will probably occur regardless of the project, when ODOT does their repaving. Councilor Welch noted that at the last meeting the Committee voted to eliminate one crosswalk, which would help to add back 4 spaces. Mayor Beckstead noted that if a special Council meeting needed to be convened to address the concerns, it would be done.
 D. Parks: Councilor Woodruff indicated that one issue that needed to be addressed was that when they had asked for a quote for irrigation, they also asked for quote on the little gully. A dry streambed would cost $450. The funds are in the parks fund to do the work. Councilor Welch moved to authorize the additional work. Councilor Campbell seconded. The motion carried unanimously. Councilor Welch congratulated Councilor Woodruff on finally getting the roof on the gazebo, and noted that it would be good to put up a suitable plaque to honor the constructors. Councilor Woodruff also suggested a plaque for the barbecue at the Senior Center, which had been done with the assistance of the American Legion and Angell Job Corps.
 E. Finance and Administration: Councilor Campbell noted that the Committee met and reviewed the Dahl franchise fee. The Committee felt it appropriate to leave the fee as it was. Councilor Woodruff moved to continue the agreement with Dahl Disposal with the current fees. Councilor Church seconded, and the motion carried unanimously on a voice vote.
8. CONSENT CALENDAR: The Council considered the Intergovernmental Agreement for Law Enforcement Services and the Beachcomber Days proclamation. Councilor Woodruff moved to approve the Consent Calendar. Councilor Campbell seconded, and the motion carried unanimously on a voice vote. Mayor Beckstead will read the proclamation at the coronation on the 16th at 7:00 p.m.
9. CORRESPONDENCE: The Council acknowledged the letter from the Beachcomber Days Committee regarding street closures.
10. INFORMATION ITEMS: The Council considered the following items: Notice of Publication Errors, Library Board Minutes and Circulation Report, Library Donations and Expenditures, Community & Senior Advisory Board Minutes, Planner Report, Municipal Court report, and Toledo-Sweet Home Rail Corridor Feasibility Study. Ms. Leonard noted the notice of publication errors was included in the materials as required by budget law. Councilor Welch indicated that the rail corridor feasibility study had been included as an item of interest in regard to the idea of rail transport between Toledo and Albany. He stated that the cost to upgrade the rail system was too much to justify the expense at the present time.
11. DISCUSSION/ACTION ITEMS:
 A. Resolution 1072, Amending Budget for FY 2004-2005: Ms. Leonard explained the need for the budget amendments. There were no questions. Councilor Woodruff moved to approve Resolution 1072, Councilor Welch seconded, and the motion carried unanimously.
 B. Resolution 1073, Adopting The City of Waldport Budget for FY 2005-2006: Ms. Leonard asked the Council to consider amending the approved budget to put the $500 back into the City Attorney Training and Travel. Councilor Welch moved to approve the amendment. Councilor Campbell seconded. Councilor Hanes asked why this was being done, and Ms. Leonard explained that at the budget committee meeting they were not able to answer the question, but subsequent research showed that the total amount according to the contract was $2000, the cost of which was split with Yachats. Following a brief discussion, the motion carried unanimously. Councilor Welch then moved to adopt Resolution 1073 as amended. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
 C. Resolution 1074, Adopting State Revenue Sharing: Councilor Woodruff moved to adopt Resolution 1074. Councilor Church seconded. The motion carried unanimously on a voice vote.
 D. Resolution 1075, Setting Park SDC’s and Adopting Methodology: Previously addressed.
 E. Bay Street Vacation Request: Previously addressed.
 F. Dahl Franchise Fee Review: Previously addressed.
 G. Other Issues: None.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 8:33 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 7th day of July, 2005.
SIGNED by the Mayor this 7th day of July, 2005.
Scott Beckstead, Mayor