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CITY COUNCIL MEETING MINUTES

JULY 7, 2005


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Kelly, Hanes, Woodruff, Welch, Campbell and Church answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Ms. Papas addressed the Council regarding a list of citizen concerns which she stated she had gleaned from conversations with various people. These included questions regarding the bulbouts, water costs, the south sewer project, and other issues. Mayor Beckstead and Councilor Kelly both suggested that concerned citizens contact them in regard to such issues, as they would be glad to answer questions at any time. Virginia Hafner expressed concern regarding the south sewer project and the lack of specific details on the project, especially in terms of the road construction. Mr. McClintock explained that the contractor will be filling the roads in with cold patch as a temporary measure, and then removing and replacing it with hot mix when the project is completed. However, they do have to wait for compaction before they can do any overlay. A brief discussion ensued regarding providing project information to the South County News and the News Times, as well as possibly posting information on the City’s website. Mr. McClintock explained that it is difficult to inform the public in advance of each day’s work since the independent contractor sets his own schedule day by day. Representatives from the new Kayak Shack were present to distribute information about their new venture. Ms. Vagenas addressed the Council regarding the fireworks fund, which is still lacking $1500 in covering this year’s expenses, and indicated that all donations were welcome.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Campbell noted there was a lot of construction going on in his parking lot, and also stated that the golf course is paying for its portion of the south sewer project. Mayor Beckstead gave a brief overview of the previous night’s meeting of the Citizens Patrol, indicating that they had reviewed the tsunami warning system and were in the process of putting together a protocol for getting information out if the level of the warning was something short of sounding the sirens. He noted he will be attending a meeting in August with county officials and other mayors to talk about putting together a comprehensive county plan with a uniform means of communication that is nationwide along the coastline. Councilor Kelly stated he felt the south sewer project contractor was doing a very good job of keeping traffic flowing, taking up a minimal length of street and directing traffic around the work, and then filling in by the end of the day.
4. MINUTES: The Council considered the minutes from the June 2, 2005 meeting. Councilor Woodruff moved to approve the minutes as presented. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
 A. CAO: Ms. Leonard informed the Council that Charter has sent a letter to 21 cable subscribers in the area to apprise them of the fact they were discontinuing service to this area and removing their cable. They will not charge these customers after August 1, with removal anticipated on October 1. In the letter they suggested the affected customers contact Alsea Cable regarding service, and indicated they were willing to negotiate with Alsea Cable to use the conduit through the bridge if they were interested. This service discontinuance was due to the minimal number of customers and cost of necessary upgrades. Ms. Leonard noted that the Pioneer Telephone franchise fee review was upcoming. They had been notified prior to July 1 that the fees would be reviewed prior to January 1. Finance and Administration will take up the issue and make a recommendation to the Council. In regard to the Downtown Revitalization Project, Ms. Leonard noted that she had discovered that ODOT had planned to reduce the number of parking spaces in conjunction with their overlay and lighting improvements, and that the beautification project will actually assist in retaining some parking that could have been lost, due to the curb extensions which will serve to increase visibility. Councilor Welch indicated that the change to the Chevron Station entrance was also an ODOT issue, rather than a result of the Downtown Revitalization plan. Ms. Leonard reported that the water rights issue passed in both houses, and was no longer a concern, as the City can continue to get extensions on water rights. Ms. Leonard indicated that a couple of interviews for the Public Works Superintendent position had been held, and a couple more would take place in the following week. The City received a total of seven applications.
 B. Public Works Director: Mr. McClintock indicated his understanding was that the City might be losing 18 or 19 spaces from a total of 63 along Highway 101 as part of the ODOT improvements. He gave a brief update of the South Sewer project, indicating that he will speak to the engineer about expediting the flow of information between the contractor, inspector and City. In regard to the water outage on Range Drive, Mr. McClintock noted that the contractor had hit a 10" main due to a miscalculation in where the line crossed Range Drive. The City is now aware of the actual location of the line. In response to a query from Councilor Church, Mr. McClintock stated that there was 80 lbs of pressure sustained flow available to the hydrants in Old Town, with a pressure reducing valve on Crestline that can be adjusted as necessary. The lagoon dredging project will start August 15 with a 4-5 week construction window. Mr. McClintock indicated that he had finally heard from ODOT regarding the relocation of the speed sign on Highway 34 near the Waldport Heights Road intersection, and the answer was “No”. A study had been done, and one factor was that there had been no accidents in the area. In regard to the tsunami sirens, Mr. McClintock noted that they had run for 3 minutes on July 4th, but that the City was now getting automatic timers installed so that the sirens would not have to be manually set for 30 seconds for tests and then reset for the full 3 minutes in case of emergency. Ms. Leonard added that the City will have an agreement drawn up with LinCom that will clarify and provide parameters for when the tsunami siren should be sounded. Mayor Beckstead reiterated that in the event of a tsunami City government will do what it can, but personal responsibility is extremely important.
7. COMMITTEE REPORTS:
 CIF: Councilor Hanes noted that she had been unable to attend the last meeting, and asked if someone else would take over as the Council representative. Councilor Welch offered to serve as the Council representative to CIF. He further indicated he had attended the last meeting, which had focused on the Council of Governments Meals program. He felt it had been a good presentation, and the program was funded for the upcoming year but then they will have to start looking at alternative means of funding. The next regularly scheduled CIF meeting will be at City Hall on July 28 at 10:00 a.m. A special meeting has been scheduled for August 4th at 10:00 a.m. at City Hall to meet with Secretary of State Bill Bradbury. Mr. Bradbury will discuss general issues as well as marine reserves.
8. CORRESPONDENCE: None.
9. CONSENT CALENDAR: The Council considered the City Engineer contract renewal. Councilor Welch moved to approve the Consent Calendar. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
10. INFORMATIONAL ITEMS: The Council considered the following items: Library Board minutes and circulation report; Community & Senior Advisory Board minutes; Planner Report; Municipal Court report; and Planning Commission minutes from April 26 and May 24. There were no questions.
11. DISCUSSION/ACTION ITEMS:
 A. Application for Senior/Community Center Board Vacancy: It was noted that this item had been misidentified on the agenda, as the application was actually for the Library Board vacancy. Mayor Beckstead moved to appoint Charles Lediard to the Library Board. Councilor Welch seconded, and the motion carried unanimously on a voice vote. Staff noted that there had been no applications yet received for the three vacancies on the Senior/Community Center Board.
 B. Update on Urban Renewal District Process: Ms. Leonard indicated that the Urban Renewal Board had been meeting monthly since January to talk about creating a new district. The process is underway to the point where the boundary has been created and potential projects have been identified. These projects include such items as sidewalks on Crestline and Range Drive, park upgrades, etc. The next meeting would be July 11 at 2:00 p.m., and the Agency would be reviewing the financial analysis at that time.
 C. Other Issues: Councilor Welch reported that he had met with the satellite phone representative. They were still waiting to ascertain the cost of the antenna, and then would be faxing an invoice for the entire amount.
 Councilor Campbell reminded the Council that back in January they had talked about having workshops to review the City’s various Master Plans and other such plans, but none had been scheduled yet. It was agreed to set a workshop after the new Public Works Superintendent has been hired.
 Ms. Leonard noted that this was Mr. McClintock’s last meeting, as he was leaving the City to go to work full-time for the City of Yachats. She presented him with a plaque of appreciation. Mr. McClintock reminisced about the last seven years, and noted that he was very pleased with the progress that had been made. The Council expressed their appreciation for his efforts as well.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 8:35 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 4th day of August, 2005.
SIGNED by the Mayor this 4th day of August, 2005.
Scott Beckstead, Mayor