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CITY COUNCIL MEETING MINUTES

JANUARY 13, 2005


1. CALL TO ORDER: Mayor Beckstead called the meeting to order at 7:03 p.m.
2. ADMINISTER OATH OF OFFICE: City Clerk Quinlan administered the oath of office to Mayor-Elect Beckstead and Councilors-Elect Campbell, Hanes, Kelly and Woodruff. There was a brief recess for refreshments.
3. ROLL CALL: The meeting resumed at 7:25 p.m. Mayor Beckstead and Councilors Kelly, Hanes, Woodruff, Campbell and Church answered the roll. Councilor Welch was excused. A quorum was present.
4. CITIZEN COMMENTS AND CONCERNS: Thomas Cropper addressed the Council in regard to the testing of fire hydrants. He asked to be informed of the next round of testing, and asked to see the records of previous testing. Mr. McClintock explained that the City does annual flushing, and the fire department uses various hydrants for training. Mr. Cropper was invited to review the records of the hydrant flushing. Lynette Sproul, 1465 Chad Drive, addressed the Council regarding recent work done by the Public Works department at the end of Chad Drive, where a bulldozer was necessary to clear the area in order to fix a major sewer line break. She explained that the primary concern was not the “No Dumping” sign or the gate, though they were very unattractive, but the destruction of undergrowth. She and her husband offered to assist in replanting the area. Mr. McClintock noted that the sign was posted because of dumping problems, and the gate was installed to prevent unauthorized vehicles from accessing that area. They had to move in heavy equipment to accomplish the repair, and the intent is to let it regrow, unless it is necessary to reaccess the area. Discussion ensued. Ms. Leonard noted that there were amenities that could be installed to improve the appearance of the area, and replanting would also help. Ms. Papas addressed the Council in regard to concerns about animal control in South County. She felt that even though the City could not participate in the animal control program due to expense, there were things that could be done. Mayor Beckstead explained that the County is preparing to embark on an aggressive dog-licensing campaign, in conjunction with the local veterinarians. It is much easier for Newport and Lincoln City to do this, with a paid animal control officer, than here. He has initiated a dialogue with Mayor Smith of Yachats in regard to handling these issues. Councilor Woodruff asked if the licensing fees from South County could be put into animal control in the South County area, and Mayor Beckstead responded that he felt the County might be open to this. Mr. Cropper iterated an ongoing concern about cougars and bears in the City as well. Ms. Leonard reported to the Council that Ms. Clark from Carpet Techs had a concern regarding the visibility of their business, located behind City Hall, due to the fact that there is a wax myrtle shrub at the Senior Center that limits view. Additionally, she wondered if a sign could be installed to show where Bay Street is located on the south side of Highway 34. Councilor Woodruff will bring the issue of the shrub to the Senior Center Board for discussion. Ms. Clark had indicated a willingness to help pay the expense of relocating the bush if necessary.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Woodruff reminded the Council that January 14 and 15 were scheduled for the annual Solid Waste District computer recycling program. Mayor Beckstead noted that, as the events in Southeast Asia have demonstrated, a tsunami can have a devastating effect on coastal communities. He, along with other mayors and leaders in the County, will be meeting with U.S. Representative Darlene Hooley in regard to this issue. He asked the Council to consider revisiting the issue to ascertain that the City is doing everything possible to ensure the greatest survival in the event of a tsunami. Following a brief discussion, consensus of the Council was that the next workshop topic would be tsunami preparedness. Ms. Leonard will set up the workshop.
6. MINUTES: The Council considered the minutes from the November 30 and December 2, 2004 meetings. Councilor Woodruff moved to approve the minutes as presented. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
7. PUBLIC HEARING(S): None.
8. STAFF REPORTS:
 A. City Administrator: Ms. Leonard reported that she had met with Sheriff Dotson that week, and he had remarked on the wonderful work the Citizen Patrol has been doing and wanted to let the City know that they are serving as an example for other communities as well. The Oregon Department of Fish and Wildlife has notified the City that they will be doing a restoration project on Lint Slough, and part of the project would be to breach the berm, which will affect the City’s trail system around the slough. Ms. Leonard has spoken to ODFW representatives about the importance of this trail, and initial conversations indicate they will try to find funds to rebuild the trail, perhaps with footbridges over the berm breaches. However, as a result of this restoration project the City will be withdrawing their State Parks application for funding for trail improvements and a viewing platform. Ms. Leonard noted that this will also affect the City’s main water transmission line where it crosses the slough, as the roadway will be removed and the City will have to find an alternate means of access. She informed the Council that ODFW will be holding a meeting on January 20 at 7:00 p.m. at the Forest Service office to talk about the restoration project.
 B. Public Works Director: Mr. McClintock indicated he was initially dismayed by the Lint Slough restoration information, but upon reflection he realized that this would be a positive improvement for the City’s wastewater discharge, as the more velocity the better the dilution zone. ODFW will also be doing a tidal influences study which the City might be able to use for the discharge permit as well. Mr. McClintock reported that the changeover to the new disinfection system was progressing; all the equipment was now on-site and the technicians will be here in the next couple weeks. The project should be done in four to six weeks. Ms. McClintock informed the Council that the Southworth Creek monitoring information is not available, as Water Resources did not actually do the testing yet, but they have it scheduled for September and October of 2005. He had met with the engineers regarding the facultative sludge lagoon project, which is still on schedule. They are now looking at a few options for how to physically accomplish the project, and Mr. McClintock noted that DEQ now wants a drainage system installed as well. The sidewalk bulb-outs should start on January 14, weather permitting.
9. COMMITTEE REPORTS:
 A. CIF of South Lincoln County: Ms. Leonard reported on the last meeting, noting that CIF has a website that will be up and running next month, which will be a great tool for bringing all the organizations together in the south county area. She noted that the forums for 2005 have been determined, and the next workshop, scheduled for January 27, would be in regard to drafting effective press releases.
 B. Community Youth Report: No representative was available.
 C. Parks Committee: No report.
10. CONSENT CALENDAR: The Council considered the following item: Signatory Resolution No. 1064. Councilor Woodruff moved to approve the Consent Calendar. Councilor Church seconded, and the motion carried unanimously on a voice vote.
11. CORRESPONDENCE: None.
12. INFORMATIONAL ITEMS: The Council considered the following items: Municipal Court report, Planning Commission minutes from October 26, 2004, and Planning report. No action was necessary.
13. DISCUSSION ITEMS:
 A. Committee Assignments: Ms. Leonard noted that in addition to the two standing committees there are 11 Council positions on committees that also need to be filled. She distributed a list of the committees, and the issue will be on the next agenda for discussion. In regard to the Finance & Administration and Infrastructure Planning Committees, Mayor Beckstead suggested that the three senior Council members be on the Infrastructure Committee, and the newest members be on the Finance Committee. It was noted that the terms are for two years, though a council member can request a change if desired. Following a brief discussion, Councilor Church moved to appoint Councilors Kelly, Hanes and Campbell to the Finance & Administration Committee, and Councilors Woodruff, Welch and Church to the Infrastructure Committee. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
 B. Budget Committee Appointment: Councilor Campbell indicated that he was now aware he needed to recruit a budget committee member as a replacement for his vacated position, and will have someone available by the next Council meeting.
 C. Nomination for CWACT Representative: Ms. Leonard noted that Councilor Welch has represented the City on this committee for the past few years, and would probably consent to continue serving. Mayor Beckstead moved to reappoint Councilor Welch, Councilor Church seconded, and the motion carried unanimously on a voice vote.
 D. Consideration of Budget Resolution: Ms. Leonard explained that it was often necessary throughout the year to have to move monies in the budget, to cover unanticipated expenses or to acknowledge additional receipts. Councilor Woodruff moved to approve Resolution No. 1065, Councilor Church seconded, and the motion carried unanimously on a voice vote.
 E. Other issues: None.
14. EXECUTIVE SESSION: Not needed.
15. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
16. GOOD OF THE ORDER: Nothing further.
17. ADJOURNMENT: At 8:33 p.m., there being no further business to come before the Council, Councilor Woodruff moved to adjourn. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk

APPROVED by the Waldport City Council this 3rd day of February, 2005.
SIGNED by the Mayor this 3rd day of February, 2005.

Scott Beckstead, Mayor