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FEBRUARY 3, 2005

1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:02 p.m. Mayor Beckstead and Councilors Kelly, Hanes, Woodruff, Welch, Campbell and Church answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Alan Canfield, representing the Waldport Citizen’s Patrol, gave a review of their activities over the past year. He noted that there are four new citizen patrols in Otter Rock, Siletz, Yachats and Newport that have sprung up in emulation of their efforts. They have 14 people from the original group, and a total of 29 that are approved to do rounds. Councilor Kelly asked him to elucidate on the approval process. Mr. Canfield responded that a driving record has to be provided, and there can have been no felonies or DUII’s in the past 10 years. They also have strict guidelines as to what they can and can’t do. Mayor Beckstead noted that the Council is deeply grateful for the work the group provides, as their efforts serve to enhance the livability of the town. Scott Perkins, 1580 SW Ocean Terrace, addressed the Council as a member of the Fairway Heights Improvement Committee and Homeowners Group. He thanked the Citizen Patrol for their dedication, and asked about further efforts to keep Range Drive speed down. Mayor Beckstead indicated the suggestion would be forwarded to the Sheriff’s Department.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Church asked if Mr. Cropper had gotten the information he had requested at the previous Council meeting and Mr. McClintock responded that he had sent a letter to Mr. Cropper and a meeting had been scheduled to review the records. Councilor Kelly echoed the concerns regarding excess speed on Range Drive and Crestline Drive. Ms. Leonard indicated she would contact the daytime deputies regarding these concerns, and also noted that they have been very responsive to code enforcement. Mayor Beckstead mentioned that, for the past month, the foremost issue on his mind has been tsunami preparedness. In this regard he will be meeting with people from Sa-Da-Munn, Vandehaven and the Bayview Mobile Home Park to work on coming up with an evacuation plan. He will also be meeting with members of the School Board to encourage expediting the relocation of the school facilities to the Crestline area. Councilor Welch noted that he would like to see a strong cooperation between the Fire District, schools, Sheriff’s Department and the City to work on this issue. Ms. Leonard informed the Council that a Council President needed to be selected every odd-numbered year. Councilor Woodruff moved to nominate Councilor Welch, Councilor Campbell seconded. There were no other nominations, and the motion carried unanimously on a voice vote.
4. MINUTES: Councilor Welch moved to approve the January 13, 2005 minutes as presented. Councilor Church seconded, and the motion carried unanimously on a voice vote.
 A. CAO: Ms. Leonard noted that a Budget Committee member needed to be appointed. She introduced Scott Perkins, who had offered to serve. Councilor Welch moved to appoint Mr. Perkins to the Budget Committee. Councilor Church seconded, and the motion carried unanimously on a voice vote. Ms. Leonard reported that she had a discussion with Jim Buisman from the County regarding the City’s offering to take Crestline if the County would put in sidewalks. The County is considering a packed gravel walking path and parallel parking, and this project will be included in the County’s budget for the next fiscal year. Ms. Leonard noted that she had met with ODOT and the project development team regarding the Downtown Revitalization project, and once a plan has been developed there will be an Economic Development Committee meeting. Ray Bartlett is currently performing a review of the water and sewer SDCs, in light of the 2002 Water Master Plan revision and the fact that project costs in both the water and sewer master plans are updated by approximately 3% per year. The results of the review will be provided to the Council.
 B. Public Works: Mr. McClintock gave a report on the bulbout construction on Highway 34. He noted that the first one, on the corner of John Street and Highway 34 was nearly complete. The two bulbouts on Cedar Street and Highway 34 will be constructed next, and the final one on the north side of Highway 34 and John Street will be constructed after the drainage issues are explored. The last bulbout will be more costly due to engineering requirements, but the other three will probably be close to the estimate of $7500. Mr. McClintock noted that he had been apprised that the herringbone pattern could be confusing to the visually impaired, so they were going with the running brick pattern instead. In regard to water, Mr. McClintock noted that the new disinfection equipment was on site and the contractors would be coming at the end of February. During the annual flushing, an additional section of steel pipe had been located on Broadway, and the Public Works crew would be replacing it in the next couple weeks. There will be a meeting on February 8 in regard to removing the biosolids from the lagoon at the wastewater treatment plant, and the approved plans for the South Sewer project have been received. The project will be going to bid in a couple weeks. Mr. McClintock has met with another contractor in regard to the flooring at the Community/Senior Center, and he anticipated that the new estimate will be substantially less than the previous ones had been. In response to a query from Councilor Welch, Ms. Leonard and Mr. McClintock confirmed that the City was following the steps to satisfy the criteria for the permit on Southworth Creek.
 A. CIF: Ms. Leonard noted that the CIS website is up and running. The address for the website is www.cifslc.org .
 B. Community Youth Report: No one was present to give a report.
 C. Parks Committee: Ms. Leonard noted that the Parks Master Plan was in the Council packet for discussion and adoption.
7. CONSENT CALENDAR: There were no items.
8. CORRESPONDENCE: There were no items.
9. INFORMATIONAL ITEMS: The Council considered the following items: Municipal Court report, Planning Commission minutes from December 13, 2004, Planning report, Library Board minutes, and the Senior Advisory Board minutes. Councilor Hanes asked whether the Senior Board had discussed the request to move the wax myrtle bush, and Councilor Woodruff responded affirmatively, and indicated that she had spoken to Lee Palmer, who would be willing to take the bush. The owners of Carpet Techs were willing to pay to move the bush, and hopefully the landscaper can take care of it soon. Mayor Beckstead noted mention of a leaking roof in the Senior Board minutes, and Mr. McClintock stated that he would look into it.
 A. Consideration of Zone Change Ordinance: City Planner Larry Lewis explained the ordinance, which will rezone four lots in Old Town. He requested a minor change to the ordinance, striking the last sentence in Section 2 of the Findings, as it was not necessary to include language regarding maximum density. Mr. Lewis noted that Dawn Pavitt and Terry Remmers were present in the audience to answer any questions if necessary. The Planning Commission had already heard the request and recommended adoption of the zone change, and a copy of the minutes from that meeting were included in the Council packet materials. A brief discussion ensued, regarding the initial zoning of the property, the maximum height of the buildings, surrounding property uses, potential traffic impact and increasing population density in a tsunami zone. There were no objections to the reading of Ordinance No. 699 by title only for the first and second readings. Mayor Beckstead read the Ordinance twice by title only. Councilor Welch moved to adopt Ordinance 699 with the requested deletion on page 3. Councilor Campbell seconded. Mayor Beckstead noted his previously voiced concerns regarding tsunami issues, and hoped the property owner was cognizant of potential problems. Councilor Church asked for clarification on the language deletion and Mr. Lewis responded that the property would need to be surveyed for factors such as the M-W zoning and where the MHHW line is located before density could be calculated. The requirements would be handled in accordance with the City’s Development Code. The motion to adopt Ordinance 699 carried, with Councilors Kelly, Hanes, Woodruff, Welch, Campbell and Church voting “Aye”, Mayor Beckstead voting “Nay”.
 B. Parks Master Plan: Ms. Leonard reminded the Council that they had recently had a workshop on the master plan, and it had been an agenda item for the December Council meeting to allow public input. This plan does not commit to any funding at present, but will be used as a guide in planning and will allow the City to pursue funding for specific projects. Following a brief discussion, Councilor Church moved to adopt the Parks Master Plan. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 C. Planning Commission Vacancies: It was noted that Commissioners Meatzie and Milligan had offered to serve for an additional term. A letter of interest from Jan Power was included in the Council packet. Councilor Welch moved to reappoint Britton Meatzie and Carol Ann Milligan and to appoint Jan Power. Councilor Hanes seconded, and the motion carried unanimously on a voice vote.
 D. Community/Senior Board Vacancies: It was noted that if Mr. Piette decided to submit a proposal to become the Director, it will result in another vacancy on the board. At this time there were two volunteers for the two vacancies on the board, Tom Kuehlwein and David Seligson. Councilor Woodruff moved to appoint them to the board. Councilor Church seconded, and the motion carried unanimously on a voice vote.
 E. Council Board and Committee Assignments: Discussion ensued. Councilor Woodruff indicated she would be willing to allow another councilor to serve on the Community/Senior Board. She also suggested the City consider changing the sign for the building to “Community Center”. Councilor Kelly volunteered to serve on the Community/Senior Board. Councilor Hanes volunteered to serve on the Community Issues Forum (CIF) and also on the Traffic & Public Safety Committee. Councilor Campbell noted that he would be more than willing to serve as an alternate for any councilor on any of the boards. Councilor Welch moved to appoint the respective councilors to their chosen boards and committees. The motion was seconded, and carried unanimously on a voice vote.
 F. City Logo: Ms. Leonard explained that the result of the previous logo discussion was before the Council for review. There were two iterations for the Council to consider. Following discussion, Councilor Welch moved to approve example “B” with a couple of minor changes. Councilor Hanes seconded, and the motion carried unanimously on a voice vote. Ms. Leonard will forward the suggested changes to the designer.
11. EXECUTIVE SESSION: Not needed.
13. GOOD OF THE ORDER: Nothing further.
14. ADJOURNMENT: At 8:25 p.m., there being no further business to come before the Council, Councilor Campbell moved to adjourn. Councilor Woodruff seconded, and the motion carried unanimously.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 3rd day of March, 2005.
SIGNED by the Mayor this 3rd day of March, 2005.
Scott Beckstead, Mayor