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CITY COUNCIL MEETING MINUTES

DECEMBER 1, 2005


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Kelly, Hanes, Woodruff, Welch and Church answered the roll. Councilor Campbell was excused. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: None.
4. MINUTES: The Council considered the minutes from the November 3 Council Workshop and Council Meeting. Councilor Woodruff moved to approve the minutes as presented. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: Mayor Beckstead opened the Public Hearing regarding the modification of Water System Development Charges. No comments were received. Mayor Beckstead then closed the public hearing.
6. STAFF REPORTS:
 A. City Manager: Ms. Leonard addressed a proposed tsunami operations and maintenance agreement with Central Oregon Coast Fire and Rescue District (COCFRD). Councilor Welch indicated that he was supportive of the agreement, noting that under the emergency plan the operation of the siren was the purview of COCFRD. Councilors Kelly and Hanes expressed concern that this may affect the weekly testing. Mayor Beckstead noted the City could certainly request that the testing continue. Ms. Leonard stated that the language could be inserted into the agreement, and that any deviation would need to be discussed with the City. Councilor Welch moved to adopt the agreement as amended, Councilor Kelly seconded. The motion carried, with Mayor Beckstead and Councilors Kelly, Woodruff, Welch and Church voting "Aye", Councilor Hanes voting "Nay". Ms. Leonard discussed the certified LID mailing to the residents in the South Sewer Project area. She reviewed the project costs, noting that the funding was a combination of grant monies, a slight increase in sewer rates, and an LID to benefitted properties. In regard to the Downtown Revitalization project, Ms. Leonard reported that ODOT has finalized their engineering plans and want to present them to the Revitalization Committee in the middle of January. ODOT has decided that they will retain ownership of the sidewalks, though the City will maintain them, and Ms. Leonard noted she has inquired about liability but has not yet received an answer. Councilor Church noted some business owners are becoming concerned about parking during construction, and Ms. Leonard suggested that this be discussed at the committee meeting. Councilor Church mentioned that the Cityís first right of refusal on the parking lot next to Clarkís Market may be an issue on the sale of the Pattersonís property. Ms. Leonard responded that the Urban Renewal Agency does have first right of refusal of a reasonable offer, and an emergency meeting may be called if necessary. The final item on Ms. Leonardís report was to ask the Council if the meeting in January could be scheduled for the 12th rather than the 5th. Consensus of the Council was favorable.
 B. Public Works: Mr. McClung reported that the crew was being kept busy with keeping storm drains unplugged and flowing. The South Sewer project was still on schedule, and should be finished by the beginning of February. He noted that the new vactor truck is working well, and making the job easier for the crew. In response to a query from Councilor Kelly, Mr. McClung noted that the storm drains had been blocked on the bulbout that is scheduled to be replaced, so the crew did some temporary work there to alleviate the stormwater buildup. It may be a while before the bulbout project is completed, as the contractors are currently overwhelmed with work. Councilor Welch asked about the status of the sludge removal project at the wastewater treatment plant, and Mr. McClung responded that he had met with Mr. Kennedy from DEQ and had reviewed some property which would be suitable for land application, so the notification and permitting process will be underway to have the project completed next summer.
7. COMMITTEE REPORTS:
 A. Community Issues Forum: Councilor Welch reported that the group was looking at the growth and development of the South County area, discussing how the governmental entities can work better together to address growth issues. The idea was to start the process of cooperative review in areas such as medical services, law enforcement, affordable housing, and education. He asked if the Council was interested in engaging in this exploration and discussion. The group will be meeting again on December 7 and he would like to convey the wishes of the Council. Mayor Beckstead noted the Council would be remiss as community leaders if the City didnít participate, and the Council agreed.
 B. Finance and Administration: Ms. Leonard noted the Committee had met to discuss the concept of hours at the skatepark, with Deputy Dorsey and Fire Chief Stafford. Staff was putting together a draft ordinance for the Committee to review at their meeting in January. Councilor Church wondered if Land and Sea Development had paid the subdivisionís park assessment fee yet, and Ms. Leonard noted the fee would be paid in phases. She also indicated that the City has an opportunity to apply for a grant through State Parks next year, and they were putting together a grant that would use the assessment fee as leverage for matching funds.
8. INFORMATIONAL ITEMS: The Council considered the Municipal Court report. No action was necessary.
9. CONSENT CALENDAR: The only item on the Consent Calendar was a resolution memorializing the Councilís decision to dissolve the Senior Center Advisory Board. Councilor Welch moved to approve the Consent Calendar. Councilor Hanes seconded, and the motion carried unanimously on a voice vote. Staff noted this was Resolution No. 1079.
10. DISCUSSION/ACTION ITEMS:
 A. Consideration of Resolution Adopting Methodology and Updating Rates for Water System Development Charges: Ms. Leonard explained that there had been a Public Hearing on the Water SDC rates because there was a brand-new report based on the new Water Master Plan adopted in 2002. The City has had SDCís in place since 2000, but annual increases had been not been included. The costs in the plan are based on capital improvements and reflective of the year the report is put together, so the fees should be indexed to reflect cost of construction increases. Ms. Leonard noted that the Cityís SDC rates are still quite low in comparison to other cities. Staff will continue to annually review the formula to determine if it is still appropriate, and any changes will be brought back to the Council. Councilor Kelly asked about stormwater, and Ms. Leonard responded that cities under 10,000 were not yet required to have a master plan for stormwater. Councilor Woodruff added that the City had looked at the issue previously, but there had been little public Council support. Councilor Welch moved to approve Resolution 1080. Councilor Woodruff seconded. Councilor Church cited a concern regarding looking at other cities for comparison, as demographics differ from community to community. The motion then carried unanimously on a voice vote.
 B. Consideration of Resolution Amending Sewer System Development Charges: Ms. Leonard explained that the rates were being increased based on the original master plan and annual indexing. Councilor Church asked if the new Urban Renewal Plan would help with improvements for the sewer plant. Ms. Leonard responded that it could, and the SDCís can be adjusted as capital improvements are completed. Councilor Woodruff moved to approve Resolution 1081. Councilor Welch seconded, and the motion carried, with Mayor Beckstead and Councilors Kelly, Hanes, Woodruff, and Welch voting "Aye", Councilor Church voting "Nay".
 C. Consideration of Resolution to Update and Replace Resolution No. 982 Regarding Water System User Charges: Ms. Leonard explained that this resolution clarifies and corrects the language to refer to the Code and reflect actual billing practices. Discussion ensued. Councilor Welch moved to approve Resolution No. 1082, Councilor Church seconded, and the motion carried unanimously on a voice vote.
 D. Consideration of Ordinance Amending the Waldport Municipal Code Regarding Building Numbering Within the City Limits: The Council had no objections to Mayor Beckstead reading the Ordinance twice by title only. Mayor Beckstead read the Ordinance twice by title only. Councilor Woodruff moved to adopt Ordinance 702. Councilor Kelly seconded, and the motion carried unanimously.
 E. Acceptance of the Audit for FY 2004-2005: Following a brief discussion, Councilor Woodruff moved to accept the audit report as presented by the auditors and direct that a copy of the audit be filed with the Secretary of State. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 F. Other Issues: None.
12. GOOD OF THE ORDER: Nothing further.
13. ADJOURNMENT: At 8:34 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted (as amended),
Reda A. Quinlan, City Clerk

APPROVED by the Waldport City Council this 12th day of January, 2006.
SIGNED by the Mayor this 12th day of January, 2006.

Scott Beckstead, Mayor