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CITY COUNCIL MEETING MINUTES

AUGUST 4, 2005


1. CALL TO ORDER AND ROLL CALL: In the absence of Mayor Beckstead, Council President Herman Welch called the meeting to order at 7:00 p.m. Council President Welch and Councilors Kelly, Woodruff, Campbell and Church answered the roll. Mayor Beckstead was excused, and Councilor Hanes was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Genie Papas addressed the Council regarding concerns about rabies shots and animal control, dangerous corners on Cedar Street, and costs for the South Sewer project. Mr. Scott Perkins, representing the Fairway Heights Homeowners Association, addressed the Council regarding concerns about the proposed subdivision that had been approved by the Planning Commission at their meeting on July 26, 2005. On an unrelated note, Mr. Perkins complimented the Council on the appearance of the recently installed bulbouts. In regard to the concerns about the subdivision, Ms. Leonard noted that it was appropriate that the Council take the concerns under advisement, but not to take a position on the project until after the findings have been approved by the Commission and the formal 15-day appeal period ends. Mr. Norm Streeter addressed the Council, clarifying that he had attended the previous Planning Commission meeting and his impression was that the concerns were not with the subdivision application per se, but whether or not existing infrastructure could support the additional homes. Virginia Hafner expressed appreciation for the paving of the trench on Range Drive, and then adjured the Council to pursue the possibility of an additional access to Crestline Drive from Highway 101 by way of Whitecap Drive.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Woodruff asked that Ms. Leonard write a response to Ms. Papas on the questions that had been asked, and to provide a copy to the Council for their information. Council President Welch noted he had attended the groundbreaking ceremony for the Pioneer Mountain improvements on Highway 20, and indicated that the project would be of benefit to the entire county in terms of safety and delivery of goods. He noted it was refreshing to see a project which crossed political boundaries for the benefit of all concerned. Councilor Church noted he felt that the Council as a group had not discussed the City’s role in tsunami preparedness, and suggested it be an agenda item. Council President Welch noted he and Mayor Beckstead had attended a county-wide meeting recently and there was a study underway to look at all the issues and concerns, and coordination of efforts with the various entities in regard to tsunami preparedness. He felt Councilor Church’s suggestion was timely, the study will be done in 30 to 60 days, and the Council can then review the results.
4. MINUTES: The Council considered the minutes from the July 7, 2005 meeting. Councilor Church moved to approve the minutes as presented. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS - CAO: Ms. Leonard indicated she would be happy to respond to Ms. Papas’ concerns in writing, but also wished to briefly address a couple of the concerns for the record at the meeting. In regard to Cedar Street, the City has had plans to install a sidewalk for some time, a new contractor has been located to do the concrete work in town and it was anticipated that a bid on the cost for installing the sidewalk should be forthcoming shortly. Ms. Leonard stated that the costs for the South Sewer project and the golf course water reclamation project are tracked completely separately. USDA has given the City a grant and a loan for the reclamation project, the loan will be repaid by the golf course owner. Ms. Leonard informed the Council that Glen McClung will be the City’s new Public Works Superintendent and he will be starting on August 22. He brings 25 years of experience in public works, including 10 years as Public Works Director in Oregon City, and Ms. Leonard indicated that she is very pleased that he will be working with us. In regard to the Downtown Revitalization project, ODOT is still working on the parking issue, and will hopefully have something to the City soon. Ms. Leonard informed the Council that the satellite phone has been received, and the City and the Fire District will coordinate training. In regard to Public Works, the South Sewer project is coming along well, ahead of schedule and with only one minor change order so far. Ms. Leonard reported that the County has finishing the underlayment near the skatepark, and will be able to put in approximately 26 parking spaces along that area. The paving between Range and Ball Blvd. will hopefully be done soon. The pathway along that new parking area will be installed as the second phase of the project, before the street is turned over to the City. Councilor Kelly reiterated his concerns regarding traffic in the area. The last item in Ms. Leonard’s report was in regard to the Facultative Sludge Lagoon project. She noted that it was unknown what sort of repairs may be needed once the sludge is removed. The sludge removal portion of the project is expected to take place in mid-August, and would hopefully be done in about two weeks. Depending on what is found once the sludge is removed, the City may have to schedule future repairs. In response to a query from Councilor Church, Ms. Leonard confirmed that the new concrete contractor would be providing an estimate on the remaining bulbout and the third one that was installed would have to be removed and reinstalled because it had been done improperly.
7. COMMITTEE REPORTS:
 A. CIF: Ms. Leonard gave a brief review of the CIF meeting, noting that Secretary of State Bill Bradbury had been present to talk about the duties of the Secretary of State, and to garner input in regard to three issues: marine reserves (for repopulation of fish); offshore drilling; and offshore fish farms. She indicated it was an interesting discussion.
 B. Parks Committee: Councilor Woodruff indicated the committee had met, and would be setting up a work party, with a date to be determined. Council President Welch asked about the playground area up on Crestline. Councilor Woodruff indicated the committee had talked about it, but with all the work that yet needed to be done the equipment would probably not be installed this year.
8. CONSENT CALENDAR: There were no items for the Consent Calendar.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the Library Board minutes and circulation report, the Planner’s report, the Municipal Court report, and the Planning Commission minutes of June 28, 2005. A brief discussion of the Municipal Court report and the activities of the Sheriff’s Department ensued. There were no further comments.
11. DISCUSSION/ACTION ITEMS:
 A. Application for Planning Commission Vacancy: Ms. Leonard explained that there was a vacancy on the Planning Commission due to the resignation of Adam Cowie, and that Mr. Norman Streeter, who had previously been on the Planning Commission, had submitted a letter of interest. Mr. Streeter addressed the Council, indicating that his main concern in being on the Commission was to ensure that infrastructure kept pace with growth. In response to a query from Councilor Church, Mr. Streeter confirmed that he has owned a residence in Bayview Mobile Home Park for several years. Following a brief discussion, Councilor Kelly moved to appoint Mr. Streeter to the Planning Commission. Councilor Campbell seconded. Councilor Woodruff noted that she had served with Mr. Streeter on the Planning Commission and believed that he was well-qualified. The motion carried unanimously on a voice vote.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At approximately 7:50 p.m., there being no further business to come before the Council, Councilor Woodruff moved to adjourn. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 1st day of September, 2005.
SIGNED by the Mayor this 1st day of September, 2005.
Scott Beckstead, Mayor



AUGUST 29, 2005

1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 6:00 p.m. Mayor Beckstead and Councilors Woodruff, Welch, Campbell and Church answered the roll. A quorum was present. Councilor Hanes arrived at 6:07 p.m.
2. CITIZEN COMMENTS AND CONCERNS: Lynette Sproul wondered if there was any preservation of historic trees in the City, citing the cypress at the Foursquare Church and a couple other trees around town. Mayor Beckstead responded that there were some state and federal laws which protected some species, and Ms. Leonard suggested that a program for “Heritage Trees” may also help.
3. COUNCIL COMMENTS AND CONCERNS: None.
4. PUBLIC HEARING: Urban Renewal Plan #2: Ms. Leonard noted for the benefit of the audience that the meeting immediately prior to this was the Urban Renewal Agency meeting, and that the Urban Renewal Agency was composed of the same membership as the City Council. The Agency had put the plan together and then had to approve and forward it to the Council for the public hearing. Ms. Leonard stated that the process has complied with all requirements, including the public notice, notice to taxing agencies, and review by the Planning Commission. She noted that she met with two of the three County Commissioners to discuss the plan, and that no taxing agencies had submitted written comments. The Planning Commission had reviewed the plan, and submitted a letter of approval.
 Ms. Leonard introduced Consultant Charles Kupper. Both Ms. Leonard and Mr. Kupper then reviewed the Urban Renewal Plan #2 in detail for the benefit of the audience.
 The following members of the audience addressed questions to the Council: Bruce Bishard, Genie Papas, Scott Perkins, Lou Piette, Jim Hitchman, Barbara Davis, and Marv Ferris. Questions included concerns about tax revenue, improvements to the parks and trail system, sidewalks on Crestline and Range Drive, a suggestion for additional street lights and other street improvements, an alternative route to the Industrial Park area, and protection of flora in the process of improvements. After discussion, the Mayor closed the Public Hearing.
5. DISCUSSION/ACTION ITEMS:
 A. Consideration of Ordinance No. 701, “Approving the Waldport Urban Renewal Plan #2 and Directing that Notice of Approval be Published”. Ms. Leonard noted some minor scrivener’s changes to the Ordinance. The Mayor asked for objections to reading the Ordinance by title only for the first and second readings, none were voiced. Mayor Beckstead then read Ordinance 701 by title only for the first and second readings. Councilor Welch moved to approve Ordinance 701 as read, with the scrivener’s changes as noted by Ms. Leonard. Councilor Campbell seconded, and the motion carried unanimously.
 B. Other Issues: None.
6. ADJOURNMENT: At 7:35 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 6th day of October, 2005.
SIGNED by the Mayor this 6th day of October, 2005.
Scott Beckstead, Mayor