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CITY COUNCIL MEETING MINUTES

OCTOBER 7, 2004


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:02 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Campbell and Church answered the roll. Councilor Welch was excused. Councilor Peterson was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Donald Chin addressed the Council, thanking public works for cutting brush and painting "slow" on Waldport Heights Drive. He expressed concern about a driveway that is apparently in city right-of-way and higher than the asphalt, indicating it could be hazardous if two vehicles try to pass each other at that point in the road. Councilor Woodruff noted that Waldport Heights was on the agenda for discussion. Mr. McClintock stated he will speak to City Planner Larry Lewis regarding the driveway. Mr. Chin also asked about fill next to the road near his driveway, wondering whose responsibility it is. Mr. McClintock will review that as well.
3. COUNCIL COMMENTS AND CONCERNS: Mayor Beckstead reported on a meeting held that day with members of Forest Service and other representatives. This was in regard to the potential relocation of the Forest Service offices. He felt that the group had a good discussion, and had heard that a recommendation may be made sometime in mid-November.
4. MINUTES: The Council considered the minutes from the September 2, 2004 meeting. Councilor Woodruff moved to approve the minutes as presented. Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
 A. CAO: Ms. Leonard noted that she was pleased with the response from deputies on requests for code enforcement. She had met with Sheriff Dotson regarding the 20 mph designation in the school zone, and he reported that people do seem to be following it. Ms. Leonard mentioned the progress being made on the Keady Wayside gazebo and thanked Ray Woodruff and Pioneer Telephone for their time and effort in this project. Councilor Woodruff also noted the assistance provided by Mr. Chin. Ms. Leonard distributed a notice for Newport’s “City Hall” day, and extended an invitation to all interested persons to attend. She noted that the League of Oregon Cities Annual Conference was scheduled for the same week as the next Council meeting and suggested that the Council determine whether to change the next Council meeting date to accommodate any members interested in attending the conference. In response to a query from Ms. Leonard, consensus of the Council was favorable to having a holiday party again this year, with City staff, Council members, Planning Commission members, and respective spouses in attendance. Councilor Woodruff noted that we may want to hold an extra seat at conference for a new councilor, since it will be after the November election.
 B. Public Works Director: Mr. McClintock reported that the waterline replacement work is finished on Highway 101, and publicly thanked Ms. Carol Reed for her cooperation in providing the necessary easement to tie the waterline in between Strawberry Street and Highway 101. He noted that Water Resources is doing flow monitoring at Southworth Creek, with the intent to give an update on flow in the driest part of the year. The report was free to the City. Mr. McClintock indicated that there would be a Wastewater project forthcoming as a result of the NPDES permit, as the outfall pipe needs to be extended so that it is underwater at all times. This will take some engineering, but he noted that DEQ will assist the City in the project. The Road District #3 paving projects are completed for the year, and the last of the sidewalk on Highway 34 was poured as of this date. The remaining street projects were Cedar Street sidewalks and the bulb-outs on Highway 34. After the last meeting, Mr. McClintock had the Public Works crew perform brush-cutting and clearing on Waldport Heights Drive, and also had them paint “slow” on the pavement. He agreed with Mr. Chin that traffic did speed there, and suggested the Council consider speed bumps as a slowing measure. Councilor Campbell moved to install speed bumps on Waldport Heights Drive. The motion died due to lack of a second. Following a brief discussion, Councilor Church moved to install speed bumps, and Councilor Woodruff seconded. Further discussion ensued, following which the motion was withdrawn. Consensus of the Council was to bring the item back to the next agenda for further discussion, and hopefully with some input from affected property owners in the area. Mr. Chin will apprise his neighbors of the proposal.
7. COMMITTEE REPORTS:
 A. CIF: Councilor Abbott noted that they had a good meeting with youth groups in area, including Yachats, Waldport, and Angell Job Corps. The next meeting will be on October 28th and would be a “school summit” meeting with the superintendent and all three principals, at the new elementary school. He indicated that it would be a good opportunity to see what's going on with schools, and invited all interested persons to attend.
 B. Youth report: None.
 C. Parks Report: Councilor Woodruff noted the Committee had held a meeting recently, and there would be at least one more to go before the public hearings on the Parks Master Plan.
8. CONSENT CALENDAR: Ms. Leonard noted that the City Engineer bill had been hand-carried into the meeting and could be considered under the Consent Calendar. Councilor Woodruff moved to approve the Consent Calendar. Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the following: Senior Borad minutes, Municipal Court report, Planning report and Planning Commission minutes from August 24, 2004. No action was required.
11. DISCUSSION/ACTION ITEMS:
 A. Request for Additional Support - Senior Meals Program: Ms. Leonard explained the request from COG to increase the City’s donation by 85%. Discussion ensued. Ms. Leonard noted the monies could come from the General Fund contingency. Councilor Woodruff stated that she felt that it was preferable that individuals support the program as opposed to the City Council allocating tax monies. Councilor Church moved to grant the request for an additional 85%. Councilor Abbott seconded, and the motion carried, with Mayor Beckstead and Councilors Abbott, Campbell and Church voting “Aye”, Councilor Woodruff voting “Nay”.
 B. Request to Initiate Street Vacation Proceedings: Ms. Leonard explained that the Lincoln County Mapping Department is in the process of mapping the City of Waldport for their GIS program, and part of this process is to check each deed for accuracy. In the process, errors come to light. In this case, in 1963 the City and an adjoining property owner had exchanged deeds to portions of Norwood Drive for the purpose of realigning the street. However, when the City makes a change in public ownership, the proper procedure is to vacate the property. Ms. Leonard indicated that one of the affected property owners is Councilor Church, who would abstain from the proceedings. Councilor Abbott moved to initiate the street vacation proceedings. Councilor Woodruff seconded, and the motion carried unanimously, with Councilor Church abstaining.
 C: Waldport Heights: Ms. Leonard reviewed the memo contained in the Council packet, explaining that it was for information only and no action was proposed at this time.
 D. Annexation of Forest Service Property: Ms. Leonard reviewed the issue, noting that the Ranger Station property was in the City’s Urban Growth Boundary but had never been annexed to the City. The Forest Service was unaware of the situation as well, and have no objection to the annexation. They were looking at selling off a portion of the property, and the City’s zoning would allow greater development density than the County. Councilor Abbott moved to initiate the annexation process. Councilor Church seconded. The motion carried unanimously on a voice vote.
 E. Other issues: None.
12. EXECUTIVE SESSION: Not necessary.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 7:55 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 9th day of November, 2004.
SIGNED by the Mayor this 9th day of November, 2004.
Scott Beckstead, Mayor



OCTOBER 25, 2004

1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 3:10 p.m. Mayor Beckstead and Councilors Abbott, Church, Campbell, Welch and Woodruff answered the roll. Councilor Peterson was absent. A quorum was present.
2. POLICY GOVERNANCE WORKSHOP SESSION: Councilor Abbott and City Administrator Leonard provided a Power Point presentation on aspects of “Policy Governance”. A lengthy discussion ensued, following which it was determined not to create a new policy, but to establish a series of workshops to review all the current City Master Plans. The first workshop will be scheduled for November 30, 2004 from 3:00 to 5:00 p.m. to review one of the Plans (the newly drafted Parks Master Plan if it is completed). Future workshops will be scheduled, with the second one sometime in January.
3. ADJOURNMENT: At 4:49 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 9th day of November, 2004.
SIGNED by the Mayor this 9th day of November, 2004.
Scott Beckstead, Mayor