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CITY COUNCIL MEETING MINUTES

NOVEMBER 9, 2004


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Welch, Campbell, and Church answered the roll. Councilor Peterson was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Sharon Robinson addressed the Council and provided an update on the activities of the Youth Center. She announced that the Youth Center, in conjunction with other groups such as the softball leagues, are embarking on a SOLV (Save Oregon from Litter and Vandalism) project along the bay on the east side of the bridge in front of the Youth Center, and indicated that an informational meeting will be held on November 29 at 6:00 at the Youth Center, located in the west end of the old middle school. Earth Day, April 23 will be the chosen date for the project. Mayor Beckstead added that this would improve visibility and safety for all, as well as get rid of noxious weeds such as scotch broom.
Ms. Papas addressed the Council in regard to total cost benefit analysis, citing the recent franchise fee increase for the cable companies as an example. She provided a copy of her analysis to the Council.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Welch reviewed the written information provided for the Council packet, outlining the acquisition of Oregon State highway funding for Lincoln County, particularly improvements to Highway 20. Mayor Beckstead thanked Councilor Welch for his continuing efforts as the City’s representative on the Cascades West Area Commission on Transportation.
 Noting the presence of Sheriff Dotson, Mayor Beckstead congratulated him on his successful election to a second term in office and invited him to address the Council. Sheriff Dotson stated that the time ahead will be very busy, trying to achieve a number of goals including improving infrastructure so that the level of service provided will be the best possible. He cited some minor changes, such as a change in uniform color from brown to green and making the patrol car decals more visible and distinctive. Councilor Welch thanked Sheriff Dotson for the increased emphasis on speed patrol by the deputies.
 As there were a number of residents present to address the Waldport Heights discussion, Mayor Beckstead moved the issue up on the agenda and invited citizen comments. The following people spoke: Vernon Tryon, Dick Hollister, Cory Comstock , Kyleen Rowley, Sandra Chin, Ronn Russell, and Ruth Gildersleeve. Ms. Leonard noted that the City had received a total of six letters as well. The comments included suggestions such as the need for additional brush control, the possibility of widening the road slightly through the curves, ensuring the right-of-way was cleared of obstructions, installing mirrors at the curves and at the entrance to Waldport Heights, additional signage, moving the speed signs on Highway 34, and installing “chatter bars” to warn traffic on the highway that they were entering a residential area. The majority of the people present were not in favor of the installation of speed bumps. Several noted that the new signage and emphasis on speed problems had led to a recognition by the residents that caution was appropriate. Mayor Beckstead suggested that the neighborhood might want to contact the few drivers that sped through the area, and then, if the problem continued, to contact the Sheriff Department. He assured the audience that the City will continue to work with ODOT on the relocation of the signs, reexamine the possibilities for additional signage and widening of the narrow area, and continue the brush removal, but that there will be no speed bumps installed.
4. MINUTES: The Council considered the minutes from the October 7 and October 25, 2004 meetings. Councilor Welch moved to approve the minutes as presented. Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: At 8:00 p.m. Mayor Beckstead opened the public hearing on the proposed street vacation of a portion of Norwood Heights Drive. There were no comments. Mayor Beckstead then closed the public hearing. Councilor Welch moved to read Ordinance No. 696 by title only for the first and second readings. Councilor Abbott seconded, and the motion carried on a voice vote, with Councilor Church abstaining. Mayor Beckstead read Ordinance No. 696, “An Ordinance Vacating Portions of Norwood Heights Drive Within the City of Waldport, Lincoln County, Oregon and Declaring an Emergency” by title only for the first and second readings. Councilor Welch then moved to adopt Ordinance 696 as read, Councilor Abbott seconded, and the motion carried, with Councilor Church abstaining.
6. STAFF REPORTS:
 A. City Administrator: Ms. Leonard noted that the City Attorney had attended the League of Oregon Cities conference on Ballot Measure 37, and had brought back a model ordinance which will need to be completed and adopted by December 2. The Council will have the ordinance before them for adoption at their meeting on November 30. Ms. Leonard then asked for direction from the Council in regard to the potential relocation of the weighstation south of town, noting that the current location was an obstacle to the development of the Parmalee property. Following a brief discussion, consensus of the Council was favorable to Ms. Leonard drafting a letter from the City Council to ODOT, stating that placing the weighstation outside the City limits would be beneficial to the City’s economic health and growth.
 B. Public Works Director: Mr. McClintock reported that he hoped to have the results of the flow monitoring on Southworth Creek in the next month or so. He announced that the City would be performing its annual flushing of the distribution lines during the first two weeks in December. Wastewater Treatment Plant had been visited by DEQ on October 28, and they were impressed with the operation of the plant. They reviewed the outfall in Lint Slough, which needed to be fully underwater by August of 2005, and the City’s engineers would be working with DEQ on the best cost solution to address the issue. Mr. McClintock reported that the crew had located and repaired a major source of I & I on Ocean Terrace, where the sewer main had been broken by tree roots. He anticipated that there would be a definite decrease in the number of hours of operation on the Range Drive pump station as a result of the repair. Councilor Church asked about the cracks in the skateboard park, and Mr. McClintock stated that this was normal settling according to the experts, but that some finishing concrete work could be done if the situation worsens.
7. COMMITTEE REPORTS:
 A. CIF: Councilor Abbott reported that the last meeting had included a presentation about the schools, and that he was impressed with how the local schools are doing. He noted that the high school ranked third in the state in test scores. Mayor Beckstead suggested that the media consider covering these meetings, as they were attended by a wide spectrum of entities addressing fundamental community issues.
 B. Community Youth Report: Previously addressed.
 C. Parks Committee: Councilor Welch noted that the volunteers were doing a great job on gazebo, and suggested that a plaque or some other acknowledgment might be appropriate.
8. CONSENT CALENDAR: The Council considered the following items: City Engineer bill, and Surplus Property Resolutions No. 1062 and 1063. Councilor Welch moved to approve the Consent Calendar, Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the following items: Senior Board minutes, Library Board minutes, Municipal Court report, Planning report, and Planning Commission minutes of September 28, 2004. There were no comments.
11. DISCUSSION/ACTION ITEMS:
 A. Waldport Heights Drive Safety Concerns: Previously addressed.
 B. Consideration of Street Vacation Ordinance: Previously addressed.
 C. Annexation of “Island” Properties: Ms. Leonard noted that the affected properties had been notified of the annexation, and she had only received comment from the Forest Service, which was in favor of the annexation. Councilor Woodruff moved to read Ordinance No. 697 by title only for the first and second readings. Councilor Abbott seconded, and the motion carried unanimously on a voice vote. Mayor Beckstead read Ordinance No. 697, “An Ordinance Pursuant to ORS 222.750, Declaring the Annexation of Land Surrounded by the Present City Limits of the City of Waldport, Said Land Identified on Lincoln County Assessor’s Map 13-11-19CC as Tax Lot 700, Map 13-11-30BB as Tax Lots 101, 105, 106 and 300, Map 13-12-24DD as Tax Lot 500, and 12-12-25AA as Tax Lot 400" by title only for the first and second readings. Councilor Welch moved to adopt Ordinance 697 as read, Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
 D. Downtown Revitalization Project Discussion: Ms. Leonard reviewed her summary of the issue, noting that the Economic Development Committee needed to reconvene in order to work on the Downtown Revitalization project. The committee had not met for about a year, and some members were no longer available. The current membership requirements were: 3 Councilors, 2 Planning Commissioners, 2 Chamber of Commerce members and 2 at-large members. In order to gain a broader representation, Ms. Leonard suggested the Council consider revising the committee structure to: 3 Councilors, 1 Planning Commissioner, 1 Port representative, 2 business owners, and 2 at-large members. Ms. Leonard indicated that the Council action needed was to resolve the committee structure at this meeting, and then make appointments at the next meeting. Councilor Woodruff suggested that the residency requirement for the Council members extend to the Planning Commission member, as currently the City allows someone from outside the City but in the Urban Growth Boundary to sit on that Commission. Following discussion, it was noted that the need was just for the two business owners, as that the rest of the members had indicated a willingness to continue on the committee. Councilor Welch moved to reconfigure the committee according to Ms. Leonard’s proposal, Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
 E. Other Issues: Noting the presence of Councilor-Elect Shirley Hanes and Councilor-Elect Peter Kelly, Mayor Beckstead congratulated them on their success in the recent election.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 8:35 p.m., there being nothing further to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 2nd day of December, 2004.
SIGNED by the Mayor this 2nd day of December, 2004.
Scott Beckstead, Mayor



NOVEMBER 30, 2004


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 3:04 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Welch, Campbell and Church answered the roll. Councilor Peterson was absent. A quorum was present.
2. DISCUSSION/ACTION ITEMS:
 A. Consideration of Ordinance re Measure 37: Ms. Leonard explained the need for passage of this ordinance, in order to put a process in place for dealing with potential Measure 37 claims. Councilor Welch asked how this ordinance worked with regard to the Planning Commission process, and Ms. Leonard explained that the Council is the body that must make decisions on the Measure 37 applications. Discussion ensued. Councilor Welch moved to read Ordinance No. 698 by title only for the first and second times. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote. Mayor Beckstead read Ordinance No. 698 by title only for the first and second times. Councilor Abbott moved to adopt Ordinance No. 698 with an amendment to Section 8, wherein each claim application shall be accompanied by a fee of $800 with $400 being non-refundable, remaining fees to be refunded if not used, and if additional fees need to be assessed to cover the costs payment must be made within 30 days or a lien placed on the property. Councilor Woodruff seconded, and the motion carried unanimously, with Mayor Beckstead and Councilors Abbott, Woodruff, Welch, Campbell and Church voting “Aye”, Councilor Peterson absent and not voting.
 B. Workshop Session - Review of Draft Parks Master Plan: The Council commenced review of the draft Parks Master Plan. Consideration of the Draft Plan will be on the agenda for the December 2, 2004 meeting for public input and additional review.
 C. Other Issues: None.
3. ADJOURNMENT: At 5:15 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 13th day of January, 2005.
SIGNED by the Mayor this 13th day of January, 2005.
Scott Beckstead, Mayor