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CITY COUNCIL MEETING MINUTES

MAY 6, 2004


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Peterson and Church answered the roll. Councilor Welch was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Juli Dahl addressed the Council as publicity coordinator for the South Lincoln County Youth Center. She reported that they were now fully moved, and they really appreciated all of the assistance given by the community. She gave a review of the ongoing activities and noted that there will be many summer activities planned as well. She wished to go on the record as being interested in funding by the City, possibly under the umbrella of the Parks and Recreation Department.
3. COUNCIL COMMENTS AND CONCERNS: Mayor Beckstead reported that the Senior Center had given him some drawings of a proposed brick barbecue to be erected behind the Senior Center. Following a brief discussion, Councilor Peterson moved to grant permission to the Senior Center, subject to a review and approval of the plans by the City Planner. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
 Mayor Beckstead moved up the Consent Calendar to allow for the approval of the proclamations. Councilor Peterson moved to approve the Consent Calendar, which included the City Engineer bill and three proclamations (Buddy Poppy, Emergency Medical Services, and Waldport's Great Garage Sale). Councilor Woodruff seconded, and the motion carried unanimously on a voice vote. Both Russ Harper, from PacWest Ambulance and Vince Stafford, from Central Coast Fire and Rescue District addressed the Council and thanked them for the proclamation. The Council thanked them for their service.
 Noting that Mr. Cubic from the Solid Waste District was present, Mayor Beckstead moved Item 11B up on the agenda. Mr. Cubic addressed the Council, reporting that there was a proposal to integrate the District into County offices so that all solid waste issues and programs could be housed together. Consultants had recommended this move to ensure accountability and funding. He explained the proposed resolution to the Council, which supported and adopted the goals, policies and programs outlined in the updated Integrated Solid Waste Management Plan. Councilor Woodruff moved to approve the proposed resolution, Councilor Abbott seconded. Councilor Church expressed concern about adopting a resolution which had been distributed at the meeting, noting that there had been no opportunity to review the materials. Discussion ensued, following which Councilor Woodruff withdrew her motion, Councilor Abbott his second. Consensus of the Council was to postpone adoption of the resolution to the next regular Council meeting.
4. MINUTES: The Council considered the minutes from the April 1, 2004 meeting. Councilor Abbott moved to approve the minutes as presented. Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: None.
6. STAFF REPORTS:
 A. City Administrator: Ms. Leonard indicated that she had no issues other than what was already on the agenda.
 B. Public Works Director: Mr. McClintock reported on the progress of the waterline replacement on Highway 101, noting that they were only about a quarter of the way done due to the State specifications, and it will take several more weeks to complete the project. DEQ is in the process of reviewing the South Sewer Project plans. Preliminary work has begun on determining the depth of the biosolids in the lagoon, though more testing needs to be done. The street paving goes to bid on May 7, and Mr. McClintock reported that they are able to get a maximum of a 30-day guarantee on pricing. Mr .McClintock will contact ODOT to find out the results of the review regarding the proposed height restrictions at the intersection of Maple Street and Highway 101.
7. COMMITTEE REPORTS: Ms. Leonard noted that there had only been a Parks meeting the previous month, and the only issue discussed had been the results of the public forum. Mr. Abbott reported on the CIF meeting, which had taken place at the Ona Beach ODOT building, indicating that the main topic of conversation dealt with fire and emergency services.
8. CONSENT CALENDAR: Previously discussed.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the Library Board minutes and Circulation report, the Municipal Court report and the Planner report. No action was necessary.
11. DISCUSSION/ACTION ITEMS:
 A. Financial Policy and Ordinance Revision: Ms. Leonard reviewed the cover memo, noting that this was a "housecleaning" issue. The City had language in the financial policy for sewer adjustments that was not reflected in the ordinance. Councilor Abbott moved to read Ordinance No. 694 by title only for the first and second times. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote. Mayor Beckstead read Ordinance No. 694 by title only for the first and second readings. Councilor Peterson moved to adopt Ordinance No. 694 as read. Councilor Abbott seconded, and the motion carried unanimously on a voice vote. Councilor Woodruff moved to adopt the proposed amendment to the Financial Policy. Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
 B. Solid Waste Management Plan Update: Previously addressed.
 C. Council Vacancy: Ms. Leonard reported that the Council was notified last week of Councilor Eder's resignation due to her move from the City. Discussion ensued regarding appointing someone to the position to serve until the November election. Consensus of the Council was to accept letters of interest until May 26th, and to then make a decision at the next meeting.
 D. Other Issues: None.
12. EXECUTIVE SESSION: None.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 7:42 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 3rd day of June, 2004.
SIGNED by the Mayor this 3rd day of June, 2004.
Scott Beckstead, Mayor



MAY 25, 2004

1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 3:05 p.m.. Mayor Beckstead and Councilors Abbott, Welch and Woodruff answered the roll. Councilors Church and Peterson were absent. A quorum was present.
2. GOAL-SETTING WORKSHOP SESSION: Ms. Leonard noted that the topic of discussion was the Sheriff's contract. She had provided the Council with data concerning costs, a crash analysis, and Municipal Court statistics, as well as a written response from Sheriff Dotson regarding previously expressed concerns, and a copy of the current contract. The crash analysis showed an apparent reduction in the number of crashes in the downtown area, from a high of 6 in 1997 to 0 in 2002, and Ms. Leonard suggested that this might be attributed in part to the presence of the decoy car and the radar machine. She also reported that the Sheriff was working on refinement of the reports and that deputies were going to be involved in a laser radar training which will assist them in detecting speed violations. Members of the Council voiced their ongoing concerns regarding speeding, code enforcement, and deputy response to calls from outside the City limits . Discussion ensued. The Council determined that their mission was to come up with expectations and a method of measurement for whether those expectations were being met.
 The following matrix was the result of the discussion:

Vision/Values

Measurement

Prompt, prioritized response to all citizen calls

Citizen complaints to City
Response time to incident' matrix as a report of promptness (911 calls)

Strategic visibility to deter crime, including community policing (presence outside patrol vehicle)

Sheriff to provide a strategic plan for patrol presence
Ride-alongs by Council members
Analysis of type of crime, area of crime, and time committed

Identification and enforcement of substance abuse and activity

Statistics of incident responses

Enforcement of traffic laws, with emphasis on speed control

Municipal Court report
Report on warnings given (if possible)

Enforcement of City Code, to enhance livability and safety

Code violation citations
Appearance of town
Citizen input

Encouragement of good relations between Citizen's Patrol and Sheriff's Office

Citizen's Patrol report


 The Council concluded that if the values were being met, and concerns about such issues as speeding and code enforcement were addressed by the Sheriff's Office, then issues such as actual number of hours and responses outside the City would be moot. Ms. Leonard will forward the information to Sheriff Dotson. She further stated that the contract for 2004/2005 would be on the July 1 City Council agenda for approval.
 A brief discussion ensued regarding the fact that the City had received four letters of interest for the vacant Council position. Consensus of the Council was to schedule a special meeting for the purpose of interviewing the candidates, rather than having the issue on the June 3 agenda. Ms. Leonard will coordinate and notify the candidates.
3. ADJOURNMENT: At 5:15 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 1st day of July, 2004.
SIGNED by the Mayor this 1st day of July, 2004.