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CITY COUNCIL MEETING MINUTES

MARCH 4, 2004


1. ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Abbott, Eder, Welch and Church answered the roll. Councilors Woodruff and Peterson were excused. A quorum was present.
2. CITIZEN COMMENTS: Eugenia Papas addressed the Council regarding the current methodology for water and sewer rates. Her suggestion was to take the total amount of revenue needed and divide by the number of units used to come up with a price per unit, rather than charging a base rate and consumption rate. The Council thanked her for her comments.
3. COUNCIL COMMENTS AND CONCERNS: Mayor Beckstead reported on a recent visit from Kiwanis members, who informed him about interest expressed by Key Club members in actively participating in the Downtown Revitalization Project. Mayor Beckstead noted that it was exciting to see youth wanting to participate. He had been looking at the City’s logo, which still contains a picture of the old bridge, and suggested maybe sponsoring a contest among the youth of the community to design a new logo for the City. He suggested putting the issue on the next agenda for Council discussion. Mayor Beckstead also gave a review of the previous night’s meeting of the Waldport Citizen’s Patrol, which he had attended. The Lutheran Church had made a donation of $100 to the patrol to help offset expenses, and Mike O’Donnell from RSVP had informed the patrol that there might also be additional insurance coverage available for the members.
4. MINUTES: The Council considered the minutes from the February 5, 2004 meeting. Councilor Welch moved to approve the minutes as presented. Councilor Eder seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: Mayor Beckstead opened the Public Hearing on the Supplemental Budget for FY 2003-2004. No comments were received. Mayor Beckstead closed the Public Hearing and noted that deliberations would take place under Agenda Item 11A. Ms. Leonard explained that the Public Hearing on the Enterprise Zone had been canceled by the Alliance because they did not have the identification of the expansion area yet. The issue will be on the April 1, 2004 City Council agenda.
6. STAFF REPORTS:
 A. Sheriff: No representative present.
 B. CAO: Ms. Leonard reminded the Council about the upcoming Parks forum on March 16 at 5:30 p.m. to talk about Master Plan. Hors d’oeuvres will be provided. She distributed very preliminary sketches from the landscape architect to show what Crestline Park might look like. The meeting will include an overview of the process, presentation of conceptual ideas for Crestline Park, and then an interactive forum with the audience to see what the priorities of the community are. Regarding firearms in the Lint Slough area, Ms. Leonard reported that she had received a response from ODFW that they were looking into the issue and trying to determine what might be necessary. Minimal steps may be appropriate initially, such as signage and information; other steps might include a proposal to form a safety zone. Ms. Leonard noted that she and Mr. Lewis had met with the ODOT project managers and engineers for the Transportation Enhancement Grant and had gone on a walking tour of the area to see what will be worked on. She explained that this year they will be working on preliminary engineering designs, with the actual construction to begin in 2006. There will be opportunity for public input on landscaping, lighting, and other features of the project.
 C. Public Works: As Mr. McClintock was absent, Ms. Leonard read his written report. Councilor Church asked about the water pressure problems at Ocean Hills. Ms. Leonard responded that the City was required to provide a minimum of 28 psi (pounds per square inch) and the recommended maximum was 65 psi. It had been discovered that the water pressure for Ocean Hills had been over 100 psi and the residents had evidently gotten used to that. For safety reasons, the pressure has been reduced to 60 psi.
7. COMMITTEE REPORTS:
 A. Finance and Administration: Councilor Abbott noted that the recommendations had been forwarded to the Council agenda.
 B. Infrastructure Planning: No meeting.
 C. Parks and Recreation: Councilor Welch stated that the Council had been talking from time to time about Keady Wayside, and the issue of the gazebo appears to be taking some time to resolve. He wondered about other ways to improve the looks of the park for spring, such as landscaping and possibly removing the poles around the viewing platform. Ms. Leonard noted that this may present a budgeting problem, as the bulk of the money in the Parks budget is identified for the gazebo. Councilor Welch indicated that he favored removing the poles, but also realized that there may be others that have different ideas. Mayor Beckstead suggested taking the suggestions to the Parks Committee and having them forward a recommendation. Ms. Leonard will put the issue on the next regular Parks Committee agenda.
 D. Traffic and Public Safety: Councilor Welch reported that there had not been a meeting, but he had sent out an email asking for any thoughts relating to the tsunami zone signs that the State intends to put up. There had been no replies, so he was assuming that it was not something that anyone was objecting to. Mayor Beckstead suggested that the State might want to design the signs to be informational rather than cautionary, so as to minimize alarm in potential visitors. Councilor Church indicated that this might be the time to talk about the parking problems on the south end of Highway 101, and noted that a letter from Pacific Office Solutions had been included in the packet materials. The issue had been discussed at the previous Council meeting, but any decision had been deferred. Councilor Church stated that the City of Yachats had restricted vehicles to 8' high along Highway 101, and suggested that might be something the City could look at doing as well. Discussion ensued. Consensus of the Council was to have Mr. McClintock look at the issue, and bring a recommendation to the next Council meeting.
 E. EDC: No meeting.
 F. CIF: Councilor Abbott reported on the last meeting, noting that they had an informative presentation from Dave Perry regarding land conservation issues. They will be reviewing South County economic development goals at their next meeting, scheduled for Thursday, March 25 at 10:00 a.m. at the Yachats Commons.
 G. Community Youth Report: Jerry Hughes addressed the Council, reporting that the South County Youth Center was in the process of moving to the Old Middle School Annex. The move should be accomplished by the end of March. He thanked the City for allowing them to use a portion of the Library building, but noted that they have outgrown the space. They will be undergoing various fundraising activities to help pay for the rooms and their portion of the heat, lights and water & sewer bill. Currently they plan to use four rooms, one for a recreation room, one for arts and crafts such as pottery and lapidary, a study hall/computer room, and a room that will be used as a cultural center.
8. CONSENT CALENDAR: The Council considered the following item: City Engineer bill for January, 2004. Councilor Welch moved to approve the Consent Calendar, Councilor Eder seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: Letter from Pacific Office Solutions re Parking and Vehicles on Hwy. 101: Previously addressed.
10. INFORMATIONAL ITEMS: The Council considered the Library Board minutes, Progress report and monthly circulation report, and the Senior Board minutes. No action was necessary.
11. DISCUSSION/ACTION ITEMS:
 A. Supplemental Budget Resolution: Ms. Leonard noted distribution of the correct resolution, which was also the one that had been considered by the Finance and Administration Committee meeting. Councilor Abbott moved to approve Resolution No. 1054. Councilor Eder seconded, and the motion carried unanimously on a voice vote. Ms. Leonard explained that the proposed change to the financial policy would be put into the next packet for consideration, as it had been overlooked for inclusion in this one.
 B. Library Board Appointment: Ms. Leonard noted that there was only one remaining applicant. Councilor Welch moved to appoint Gene Moore, Councilor Eder seconded. The motion carried unanimously on a voice vote.
 C. Additional City Planner Hours: Ms. Leonard explained that, as the memo outlined, Mr. Lewis is here only one day each week, which is just not enough time to get all of the work done and also meet with people. Increasing the number of hours would allow him to be able to work on issues outside of the regular office hours, which would then also free up his time during Friday to meet with the general public. Following a brief discussion, Councilor Abbott moved to approve the extra hours. Councilor Church seconded, and the motion carried unanimously on a voice vote.
 D. Other issues: None.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 7:55 p.m., there being no further business to come before the Council, Councilor Eder moved to adjourn. Councilor Church seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted, 
Reda A. Quinlan City Clerk

APPROVED by the Waldport City Council this 1st day of April, 2004.
SIGNED by the Mayor this 1st day of April, 2004.
Scott Beckstead, Mayor



MARCH 9, 2004

1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 3:10 p.m. Mayor Beckstead and Councilors Abbott, Church, Eder, Welch and Woodruff answered the roll. Councilor Peterson was excused. A quorum was present.
2. GOAL SETTING WORKSHOP SESSION: Councilor Abbott and City Administrator Leonard provided a Power Point presentation on "Policy Governance". The Council also reviewed the policy manual from Central Lincoln People’s Utility District. After lengthy discussion, it was determined that future workshops should be scheduled to address different aspects of this issue.
3. ADJOURNMENT: At 5:12 p.m., there being no further business to come before the Council, the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan
City Clerk

APPROVED by the Waldport City Council this 1st day of April, 2004.

SIGNED by the Mayor this 1st day of April, 2004.

Scott Beckstead, Mayor