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CITY COUNCIL MEETING MINUTES

JUNE 3, 2004


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Welch and Church answered the roll. Councilor Peterson was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Bruce Thompson, representing the Beachcombers Days Committee addressed the Council regarding the 48th Beachcomber Days celebration. He requested that the Council consider allowing the closure of Maple Street from 7:00 p.m. to 10:00 p.m. on the 18th for a street dance. Additionally, the Committee would like to close Crestline from Cedar Street to Highway 34 on Saturday, to ensure the safety of the parade participants who use that as a staging area.
3. COUNCIL COMMENTS AND CONCERNS: Mayor Beckstead reported he had provided an interview and a tour of Waldport to a reporter from the local PBS radio station (KLCC) and he hoped to be getting a copy of the recording which he will then loan out if anyone is interested in hearing it.
4. MINUTES: The Council considered the minutes from the April 20th Budget Committee meeting and May 6th Council meeting. Councilor Welch moved to approve the minutes as presented. Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARINGS:
A. City of Waldport Budget for FY 2004-2005: Mayor Beckstead opened the public hearing. There were no comments. Mayor Beckstead then closed the public hearing.
B. State Revenue Sharing: Mayor Beckstead opened the public hearing on State Revenue Sharing. There were no comments. Mayor Beckstead then closed the public hearing.
 The Mayor moved Item 11C on the agenda to accommodate the audience. Ms. Leonard explained the issue to the public, noting that a request had been received for annexation, which brought the fact to light that there were two "islands" within the city that should be included in the City limits. Ms. Leonard informed the Council that ordinance included issuing a conditional use permit to one of the properties, but the Planner will be referring the issue of rezoning the properties along Highway 34 to the Planning Commission, as several properties within the area are currently being used as commercial properties. Dennis Bartoldus addressed the Council on behalf of the Weiderholds. He noted that the City has power to annex, the issue was the zoning and continued use of the property as it has been. Mr. Bartoldus indicated that the Weiderholds were glad the City will be addressing the issue of rezoning. They wanted the City to know that they will continue to occasionally store a machine outside, as has been done in the past, and were also planning to install a sign, consistent with the provisions under Conditional Uses. With these understandings, they have no other objection to the annexation. Councilor Welch asked if the Conditional Use went with the property in the event that it was sold, the answer was affirmative, but it was noted that any proposed use would have to be consistent with the previous use. Mr. Weiderhold addressed the Council and informed them that he has no intention of moving, and would continue to be sensitive to the needs of their neighbors. Also, given the topography of the property it would not be possible to expand the operation.
 Amy DeWilde addressed the Council, indicating that she had just moved into her house on High Meadows Drive. She wondered what services were included in the annexation. Ms. Leonard explained that there were not additional services, but that the residents would be now contributing toward services such as the enhanced law enforcement and road maintenance. Ms. DeWilde wondered if High Street was going to be paved, and Mr. McClintock responded that at least part of High Street is on the schedule for this summer. Ms. Leonard explained that the City's tax rate is $2.33 per $1000, plus the bond rate of $1.17 per $1000, which meant that there would be about a $3.50 per $1000 increase in property taxes for the newly annexed properties. This will not take effect until the November, 2005 assessments.
 Mayor Beckstead asked if there were any objections to the reading of Ordinance No. 695, annexing the island properties into the City, by title only for the first and second readings. No objections were voiced. Mayor Beckstead then read Ordinance No. 695 by title only for the first and second readings. Councilor Abbott moved to for the adoption of Ordinance No. 695 as read, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 Noting that representatives from Dahl Disposal were present, Mayor Beckstead moved Item 11 D up on the agenda. Ms. Leonard explained the request for a rate increase, and reminded the Council that the City had adopted the revision to the Solid Waste Ordinance the previous year, which allowed for rate increases when they fall within acceptable parameters. She had reviewed the complete financial records with the applicant, and a summary was provided for the Council packet. Ms. Leonard felt that request fell within the parameters and was actually at the lower end of the allowed ratio. Zack Dahl addressed the Council, noting that they have collected data on operating costs for a year. They were also proposing to add a carryout service to cover the costs for those customers who did not put their cans out at the curb. Councilor Church asked if there was an automatic COLA figured into their rates. Mr. Dahl responded that every other year they would get an automatic COLA if they fell within the parameter of the allowable percentages (9 - 15%). They were aiming for 9.3% this year, with a review next year. Ms. Leonard clarified that the only recent rate increase had been $4.00 for the drop box rate to support the Lincoln County Solid Waste District, approved last year. Next year, if they stay within the parameter of the percentages, they will get the COLA increase. Mr. Dahl noted that they will annually review their financial records with the City Administrator. Councilor Woodruff indicated that the ordinance provides for an audit by the City, but the County also budgets for an annual audit on one company at a time and the City may be able to rely on their data rather than engaging in a separate audit. Following a brief discussion, Councilor Abbott moved to approve the request for a rate adjustment. Councilor Welch seconded, and the motion carried unanimously on a voice vote. Councilor Church asked if they are still picking up the garbage in the City's parks as per their agreement, and Russ Dahl noted that the drivers are aware that they are supposed to stop.
 The Council asked Russ Dahl for an opinion on the integrated solid waste plan (Discussion Item 11B). He responded that he felt this was a positive thing, as the master plan was originated in 1993 and was outdated. Some of the monies needed to be spent on updating the master plan. He did indicate that the costs should probably be budgeted based on actual costs rather than revenues, and this might be a good thing to review in the next budget process. When asked about new programs or services, Mr. Dahl responded that they were proposing the curb vs carryout program, which was working well in Toledo, and were also looking at a possible yard debris program. Councilor Welch moved to approve Resolution No. 1056, Updating the Solid Waste Management Plan. Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
6. Staff Reports:
 A. City Administrator: Ms. Leonard noted that there was a special meeting scheduled to consider applicants for the Council vacancy, as there had been four letters of interest received. That meeting was scheduled for June 9, 2004 at 5:30 p.m. She also clarified that the candidate can assume the position immediately upon appointment. The City had applied for two grants for expanding the Lint Slough Trail, one from OYCC and one from Oregon State Parks. State Parks did not get the level of funding they had hoped for, and were unable to fund the City's request. As the grants were to serve as matching for each other, the City will not be able to obtain the OYCC Grant either. She noted that the City will apply again next year, and meanwhile there may be other programs that can be used to do some of the work on the trail.
 B. Public Works Director: Mr. McClintock indicated that he was also disappointed that the City had not received the State Parks grant, especially given the response they had gotten from the representatives when they had done the site visit. The crew was still working on the Arrow St. (Hwy. 101) waterline replacement, the project should be completed in a couple of weeks. The fencing of the compound at the water treatment plant has been completed. The annual consumer confidence report will be mailed out in the next week, and Mr. McClintock reported that the City currently tests for 92 different constituents in the water. He has met with Dyer Engineering on the South Sewer Project, and reported that they had made a couple changes on the preliminary design which may result in a slight increase in engineering costs, but that the project was still scheduled to go out to bid in July. The lab analysis of the facultative sludge lagoon provided an estimate of approximately 35,000 gallons of biosolids that will have to be disposed of by land application. The paving bids are scheduled to be opened on Friday, June 4 at 2:00 p.m. In regard to the Maple Street/Highway 101 intersection, ODOT has determined that it is indeed a safety issue, and will be installing signage and painting the curbing. There will be a 5' height restriction rather than 8' due to the visibility problems in that area. The City Planner will be contacting ODOT on Monday regarding the bulbouts on Highway 34, in an effort to expedite the project. Councilor Church asked about the Norwood Heights/Starr St./Highway 101 intersection and Ms. Leonard responded that the City is planning to apply for a State Byways grant, with the submission due in September. However, if any other grant source appears prior to then the City will certainly apply.
7. COMMITTEE REPORTS:
 A. CIF: Councilor Abbott reported that they had an interesting presentation from the Forest Service; they are doing some thinning projects which are generating some revenue, and a restoration project in Florence is up for national recognition. Another project that they are currently engaged in, in the Five Rivers area, involves trying three different types of reforestation to see which works best. Ms. Leonard added that the Forest Service has also purchased property in the Drift Creek area.
 B. Youth Report:: No representative present.
8. CONSENT CALENDAR: The Council considered the following items: City engineer bill, Beachcomber Days proclamation, and approval of Library Board recommendation for Board appointment. Councilor Church asked if the additional two requests from the Beachcomber Days Committee, for closure of Maple Street for the street dance and closure of Crestline Drive for staging the parade, would be included. Mr. McClintock indicated that he had no problems with the requests. Consensus of the Council was favorable. Councilor Woodruff moved to approve the Consent Calendar. Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the following: Library Board minutes and circulation report, Senior Board minutes, Municipal Court report, and City Planner report. There were no questions.
11. DISCUSSION/ACTION ITEMS:
 A. Consideration of Budget Resolutions:
  1. Amending Budget for Fiscal Year 2003-2004 and Transferring Appropriations: Councilor Abbott moved to approve Resolution No. 1057. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
  2. Setting Water Rates for Fiscal Year 2004-2005: Councilor Abbott moved to approve Resolution No. 1058. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
  3. Dissolving Previously Established Reserve Funds and Providing for Disposition of Assets: Councilor Abbott moved to approve Resolution No. 1059. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
  4. Adopting a Budget for Fiscal Year 2004-2005 and Making Appropriations: Councilor Abbott moved to approve Resolution No. 1060. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
  5. Declaring the City's Election to Receive State Revenues: Councilor Abbott moved to approve Resolution No. 1061. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
 B. Consideration of Resolution Supporting and Adopting Goals of Integrated Solid Waste Management Plan: Previously addressed.
 C. Annexation of "Island" Properties: Previously addressed.
 D. Rate Adjustment Request for Dahl Disposal: Previously addressed.
 E. Other Issues: Staff noted that the Council should approve the Memorandum of Understanding between Road District #3 and the City of Waldport, as approved by the Road District #3 Board earlier that evening. Councilor Abbott moved to approve signing the memorandum, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 Councilor Church noted that a Sheriff's report had not been provided, and given the recent rash of robberies and break-ins he felt that a representative should have been at the meeting to give the Council an update. Ms. Leonard responded that she had spoken with Sheriff Dotson but that when there is an ongoing investigation they usually cannot provide much detail. Mayor Beckstead noted that he had been one of the victims, and stated that he felt the Sheriff's office was doing a good job on updating him on the status of the investigation without giving detail. Ms. Leonard also reminded the Council that recently they had decided that she would meet with the Sheriff and bring the Council's concerns to him rather than to have a representative appear at the Council meeting. The Sheriff's office does provide a report, which is faxed monthly and available to the Council for review. She added that Sheriff Dotson will be providing a written response to the Council's concerns expressed at the last workshop.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 8:20 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted as amended,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 1st day of July, 2004.
SIGNED by the Mayor this 1st day of July, 2004.
Scott Beckstead, Mayor



JUNE 9, 2004

1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 5:35 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Peterson, Welch and Church answered the roll. A quorum was present.
2. INTERVIEW OF CANDIDATES FOR COUNCIL VACANCY: Mayor Beckstead thanked all the candidates for submitting their applications. Dann Cutter, Peter Kelly, Mark Campbell and Adam Cowie appeared before the Council and were interviewed.
 Councilor Peterson moved to have the Council make a decision at the July meeting. Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
3. OTHER ISSUES: None.
4. ADJOURNMENT: AT 6:52 p.m., the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 1st day of July, 2004.
SIGNED by the Mayor this 1st day of July, 2004.
Scott Beckstead, Mayor