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CITY COUNCIL MEETING MINUTES

JULY 1, 2004


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:07 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Peterson, Welch and Church answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: None.
4. MINUTES: The Council considered the minutes from the May 25, June 3 and June 9, 2004 Council meetings. Councilor Woodruff noted a correction to the June 3 minutes, regarding the $4.00 fee charged by Dahl Disposal. That charge was implemented to fund the solid waste district. Councilor Woodruff then moved to approve the minutes, with the correction made to the June 3 minutes. Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
 Mayor Beckstead moved the Council vacancy up on the agenda to accommodate the applicants. The Mayor began by stating that the Council was pleased and amazed at the caliber of the applicants, any of the four applicants would be welcome on the Council. He hoped that, regardless of the decision that was made, they would stay involved and remain active on behalf of the City. He then explained the process would be for each Councilor to indicate their preference and when all had spoken, a motion to appoint would be made. The Council individually expressed their appreciation to the candidates. Councilors Abbott, Woodruff, Peterson, Church and Mayor Beckstead chose Mr. Campbell, citing experience on the budget committee as the only factor which set him apart from the others. Councilor Welch expressed preference for Mr. Kelly, but noted that he would not oppose appointing Mr. Campbell. Councilor Peterson moved to appoint Mr. Campbell to the Council to fill the temporary vacancy. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: None.
6. STAFF REPORTS:
 A. City Administrator: Ms. Leonard explained that there would five vacancies in the November election, three four-year terms for Councilor, one two-year term (the remainder of Councilor Eder's term) and the Mayor, which is a two-year term. August 24 is the filing deadline, and there is no charge for filing with the City, though there is a $50 fee for the voter's pamphlet, which is paid to the County. Ms. Leonard also noted that there was a vacancy on the Planning Commission, as a letter of resignation had been received from Commissioner Uhl. The City did not get the grants for the Lint Slough project, but the Port of Alsea was getting a crew from Community Services Consortium that would be able to work on the trail for a week. Ms. Leonard noted that an application for use of alcohol was in the Consent Calendar, and asked if the Council wished to allow her to approve those applications since the Council only met once a month, and it might also prove awkward for the applicant to "advertise" their events by putting them into a public document. Councilor Church moved to allow the City Administrator to review and approve applications for use of alcohol on public property. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
 B. Public Works Director: Ms. Leonard reviewed Mr. McClintock's written report, noting that they were about 90% complete on the waterline replacement project; the security fencing was completed at the water plant; the one-year warranty inspection on the water project was successful; the South Sewer project and the facultative sludge lagoon repair projects were on schedule; a 10'X10' building was erected to protect the Forest Service pump station; the low asphalt bid for Road District #3 projects was $49.90/ton, which Mr. McClintock felt was a good price considering the cost of fuel; paving would begin shortly, and striping has been completed; the permit has finally been completed for the Highway 34 sidewalks, and Mr. Lewis would be submitting the redesign of the bulbouts; the roof repair has been completed at the library; and the electrical repairs have been completed at the Senior Center. Councilor Church suggested that the directional arrows at Keady Wayside be repainted, and Ms. Leonard indicated she would let Public Works know.
7. COMMITTEE REPORTS:
 A. Community Issues Forum: Mr. Abbott reported that there had been a presentation from Perpetual Foundation, a group that has formed to preserve the Cape Perpetua Visitors Center. The forum will be working on an economic development plan for South Lincoln County.
 B. Youth report: No representative present.
8. CONSENT CALENDAR: The Council considered the following: City Engineer bill, City Engineer Amendment to Contract Agreement (Extending Services), 2004-2005 Addendum to Mutual Aid Agreement with Southwest Lincoln County Water District, and an application for use of alcohol on public property. Councilor Woodruff moved to approve the consent calendar. Councilor Church seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the Senior Board minutes, and the Municipal Court report. Councilor Welch noted the latter showed only one speeding ticket, but staff assured him that there were several more received that would be appearing in the July arraignment session. Councilor Peterson declared that he was impressed with the response the Sheriff has given to the Council's concerns, and Ms. Leonard indicated that he was in Seattle at a national conference or he would have been at the meeting. However, they do continue to meet monthly.
11. DISCUSSION/ACTION ITEMS:
 A. Filling of Council Vacancy: Previously addressed.
 B. Renewal of Sheriff Contract: Councilor Welch wondered if the services of two full-time deputies was in any way defined in terms of hours, and Ms. Leonard responded that the contract was for 40 hours per week per deputy, for a total of 80 hours per week coverage. The only change in the contract was to the cost, which was updated for fiscal year 2004-2005. Councilor Welch moved to approve renewal of the contract. Councilor Abbott seconded. Councilor Woodruff asked about the sheriff's response to the Council's values, and wondered what measurement could be used to ensure that they are meeting the goals. Ms. Leonard suggested that she continue the monthly meetings with the Sheriff and report back to the Council, as the software is very inflexible and the reporting capability is limited. The motion carried unanimously on a voice vote.
 C. Other Issues: None.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 7:35 p.m., there being no further business to come before the Council, Councilor Peterson moved to adjourn. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 5th day of August, 2004.
SIGNED by the Mayor this 5th day of August, 2004.
Scott Beckstead, Mayor