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CITY COUNCIL MEETING MINUTES

JANUARY 8, 2004


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Peterson, Welch, Eder and Church answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None
3. COUNCIL COMMENTS AND CONCERNS: Mayor Beckstead noted that the arcade opened two weekends ago, and it appeared to be quite popular with the youth.
 Noting the presence of Mr. Canfield and several members of the Citizen’s Patrol, Mayor Beckstead moved up item #11A on the agenda. Mr. Canfield addressed the Council, giving an update on the activities of the Citizen’s Patrol during the past year. He expressed appreciation to the Sheriff’s Department, LinCom, Central Oregon Coast Fire and Rescue, and Ray’s Food Place. He noted that they are independent, but appreciate the fact that the City recognizes their efforts. There are 13 original members still in the group, and they now have 16 scheduled and 5 reserves. In 2003 they covered 71% of the nights. The Council congratulated them on a job well done.
 Mayor Beckstead noted that Ms. Tierce was present to address any questions regarding item #11B on the agenda. The Council had no questions. Councilor Woodruff moved to approve Resolution No. 1052, Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
4. MINUTES: The Council considered the minutes from the December 4, 2003 meeting. Councilor Welch moved to approve the minutes as presented. Councilor Eder seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: None.
6. STAFF REPORTS:
 A. Sheriff: Sheriff Dotson addressed the Council. He indicated that he was present to lend support to the Citizens Patrol, and stated they have been a great resource to the Sheriff’s office and the City of Waldport. Mayor Beckstead asked about the two long-term deputies who are no longer available, wondering if this has affected the performance under the agreement for enhanced coverage. Sheriff Dotson responded that he was unaware of any problems, and the situation would be resolved in the near future. Ms. Leonard noted that the detailed activity report was available in the Council Chambers. Councilor Welch asked about the surplus radar equipment for the "decoy" car, and Mr. McClintock noted that the equipment has been received and installed, and apparently was working quite well. Mayor Beckstead thanked Sheriff Dotson for the ongoing support of the Citizen’s Patrol.
 B. City Administrator: Ms. Leonard reported that they were working on a $29,000 Oregon State Parks Trails Grant application and were hoping to use the $10,000 OYCC grant as a match. This would allow work to continue on the Lint Slough Project, for items such as parking and improving the entrance, extending the trail on the west side, and building a covered viewing platform with telescope. Consensus of the Council was to pursue the grant. Ms. Leonard noted that the committee appointments have been postponed to the February meeting. A tentative date of February 21 had been suggested for the goalsetting workshop. Ms. Leonard explained that this workshop will be a follow-up on the League of Oregon Cities seminar that she and three of the councilors attended dealing with "Policy Governance": a concept of setting policy goals as opposed to detailed project goals. The final item in Ms. Leonard’s report was in regard to an upcoming Planning Commission workshop on January 27. Mr. Dale Jordan will be giving a presentation on Oregon Land Use History at 5:00 p.m. This will be followed by the regular Planning Commission meeting at 6:30 p.m. She urged any interested Council members to attend.
 C. City Attorney: No report.
 D. Public Works Director: Mr. McClintock reported that the individuals responsible for the recent vandalism at the Wastewater Treatment Plant, the Elementary School and the LDS Church had been arrested. There had been no major problems in the January 6th power outage, and Mr. McClintock mentioned that the emergency power at City Hall had worked as planned. The preliminary meeting on the South Sewer Project will be held on January 27. Mr. McClintock noted that the old steel pipe across Red Ditch had been discontinued, and the High School and Middle School were now being served by a line from Crestline rather than from Highway 34. The new coat rack in the Council Chambers was designed, built and installed by Public Works Crew member Gary Henderson. Councilor Church asked about the sidewalk along Red Ditch, and Mr. McClintock responded that he had met with ODOT and they were maintaining the requirement for a 6' sidewalk on both sides. Mayor Beckstead asked about the Crestline project, and Mr. McClintock noted that Road and Driveway was waiting for three days of dry weather in order to complete the work in both Yachats and here.
 E. City Planner: No report.
7. COMMITTEE REPORTS:
 A. Finance and Administration: No meeting.
 B. Infrastructure Planning: No meeting.
 C. Parks and Recreation: Ms. Leonard indicated that the next meeting was scheduled for January 20th at 3:00 p.m. Councilor Woodruff noted that this will be the meeting where they get the preliminary plans back, and they will also have some conceptual sketches for the placement of the playground equipment. Councilor Church asked about the gazebo, and Councilor Woodruff responded that this was still being discussed. Ms. Leonard noted that Ms. Phillips will try to attend the next meeting and hoped to bring some information from the contractor and maybe Job Corps. Councilor Woodruff explained that at this point they were not looking for a cost estimate, just a willingness to help.
8. CONSENT CALENDAR: The Council considered the following items: City Engineer bill, Resolution Amending Line of Credit Resolution No. 1021 (Resolution No. 1053), and Legal Services Agreement for South Sewer Project. Councilor Woodruff moved to approve the Consent Calendar. Councilor Eder seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the grant status report. No action was necessary.
11. DISCUSSION/ACTION ITEMS:
 A. Citizen’s Patrol Update: Previously addressed.
 B. Consideration of Resolution Accepting Library Donation: Previously addressed.
 C. Scenic Byways Grant: Ms. Leonard explained that the City was hoping to obtain this grant to realign the intersection of Norwood and Starr. Staff was recommending that the City hire Larry Lewis on an additional services basis to put together the application package. He estimated a maximum time of 32 hours at $40 per hour, but would bill for actual hours. Councilor Eder moved to hire Larry Lewis to complete the Scenic Byways Grant package. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 D. Update on Hwy. 101 Parking in Front of Clark’s Market: Ms. Leonard noted that this was for information only. She had spoken with the owners of Clark’s Market, and it was clear that they don't want to designate public parking in the parking lot. Councilor Church stated that he would prefer the City post some kind of time limitations on the City's lot, as he didn’t think it was fair for the store to charge for use of their lot when their employees were parking in the City’s lot. No further action was taken.
 E. Other Issues: None.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 7:46 p.m., there being no further business to come before the Council, Councilor Peterson moved to adjourn. Councilor Welch seconded, and the motion carried unanimously.

Respectfully submitted,
Reda A. Quinlan
City Clerk

APPROVED by the Waldport City Council this 5th day of February, 2004.
SIGNED by the Mayor this 5th day of February, 2004.

Scott Beckstead, Mayor