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CITY COUNCIL MEETING MINUTES

DECEMBER 2, 2004


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Peterson, Welch, Campbell and Church answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Woodruff asked Councilor Welch about the federal funding for highway projects, and he responded that there was nothing concrete yet. Councilor Woodruff also noted concerns from businesses about the impact of the upcoming work on Highway 20, and Councilor Welch indicated that his understanding was that there was a new section that would be put in, but that the traffic will continue to use the old road until it is complete. Councilor Peterson apologized for missing the past several meetings, citing personal reasons, and also noted that he extended his regrets for any inappropriate attitude or comments. Mayor Beckstead stated that his success in his mayorship was largely due to the guidance provided by Councilor Peterson. Councilor Church indicated that he had enjoyed serving with both Councilors Abbott and Peterson, and the rest of the Council agreed.
4. MINUTES: The Council considered the minutes from the November 9, 2004 meeting. Councilor Welch moved to approve the minutes as presented. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: None.
6. STAFF REPORTS:
 A. CAO: Ms. Leonard stated that she only had one item, as the rest were addressed on the agenda, and that was to consider moving the Council meeting to the 2nd Thursday in January (January 13, 2005). Consensus of the Council was favorable.
 B. Public Works Director: Mr. McClintock reported that the crew will be performing its annual flushing of the distribution system and any fluctuation in water pressure will probably be attributable to this. He has still not received the results of the State monitoring of Southworth Creek. Mr. McClintock and Ms. Leonard had reviewed the samplers of patterns for the bulbouts on Highway 34 and had decided on the herringbone pattern in brick color, as per the Council’s wishes. That work should begin on Monday, December 6, weather permitting. He noted that the crew will begin clearing the right-of-way on Waldport Heights Drive the following week. Mayor Beckstead asked about the “City Park - No Dumping” sign up on Chad Drive and Mr. McClintock confirmed that the area is City park property, and the road is for servicing the sewer line. It has been gated to prevent vehicular traffic, though foot traffic is still allowed. Councilor Campbell noted that Double Eagle Drive was a muddy mess following the latest installation of a manufactured home. Mr. McClintock will contact the contractor to clean up the mess.
7. COMMITTEE REPORTS:
 A. CIF: Councilor Abbott reported on a special meeting the previous week with the Governor’s Rural Policy director, and also noted that the CIF group is looking forward to getting ready for next year.
 B. Youth report: Councilor Campbell reported on a recent meeting with the SOLV people regarding cleaning up the beach area from the bridge to the port. They had talked about putting teams together and assembling tools, and various groups were going to be working on the project. An update will be provided to the Council in January. It was suggested that the group contact the Port of Alsea regarding which plants could be removed.
 C. Parks Committee: Councilor Woodruff noted that the Council had reviewed the plan at their workshop on the 30th of November. The issue was on the agenda under Discussion/Action Items for any public input.
8. CONSENT CALENDAR: The Council considered the following items: Acceptance of Abstract for November 2, 2004 Election, and City Engineer bill. Councilor Welch moved to approve the Consent Calendar. Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the following: Senior Board minutes, Library Board minutes, Municipal Court report, and Planning Commission minutes from September, 2004. Councilor Campbell asked about the changes in the Senior Center management and Councilor Woodruff responded that Louis Piette had indicated interest in the director position but had experienced some health problems. Councilor Campbell noted that he had recently spoken with Mr. Piette, who indicated that he would like to start soon. Councilor Woodruff will contact Mr. Piette.
11. DISCUSSION/ACTION ITEMS:
 A. Acceptance of 2003-2004 Audit: Councilor Peterson moved that the City had received the audit report for 2003-2003, that the auditors had found the financial statements to be presented fairly in all material respects, and that a copy of the report should be filed with the Secretary of State. Councilor Welch seconded, and the motion carried unanimously on a voice vote. Ms. Leonard noted that the auditors had recommended liquidation of the stocks donated to the Library in the previous year, and this was being taken care of.
 B. Budget schedule: Ms. Leonard noted the only change to the proposed schedule was that January 13, 2005 would be the date for filling the vacancy on the Budget Committee. Ms. Leonard urged the Council members to solicit membership names.
 C. Draft Parks Master Plan: Ms. Leonard noted that the suggested changes from the Tuesday workshop have already been forwarded to Ms. Solie. A brief discussion ensued regarding funding for parks. Councilor Campbell had distributed a memo showing that it might be possible to utilize some portion of business license fees, and Councilor Woodruff suggested looking at a percentage of room tax and other sources as well. Ms. Leonard suggested that these could be added as possible funding strategies in the Parks Master Plan. D. Dahl Disposal Franchise: Ms. Leonard noted that the review of the franchise fee had to start no later than six months prior to the expiration of the franchise. A letter will be sent to Dahl to note that the process has begun, with the review to begin after the first of the year. Following discussion, Councilor Welch moved to send the issue to the Finance and Administration Committee for review. Councilor Peterson seconded, and the motion carried, with Mayor Beckstead and Councilors Peterson, Woodruff, Welch, Campbell and Church voting “Aye”, Councilor Abbott voting “Nay”.
 E. Downtown Revitalization Committee Membership: Ms. Leonard explained that this issue was on the agenda to appoint members of the business community to the board. There were three individuals who had expressed a willingness to serve: Bill Gilliland, Ronni Larson and Richard Ligon. Following a lengthy discussion, Councilor Peterson moved to appoint all three to the committee. Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
 F. City Logo: Discussion ensued regarding the proposed designs. Ms. Leonard indicated that she would forward the suggestions to the graphic artists.
 G. Other Issues: None.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Mayor Beckstead presented plaques of appreciation to outgoing Councilors Peterson and Abbott. He thanked them for their selfless service, energy and efforts on behalf of the City.
15. ADJOURNMENT: At 7:56 p.m., there being no further business to come before the Council, Councilor Welch moved to adjourn. Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 13th day of January, 2005.
SIGNED by the Mayor this 13th day of January, 2005.
Scott Beckstead, Mayor