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CITY COUNCIL MEETING MINUTES

AUGUST 5, 2004


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Welch, Campbell and Church answered the roll. Councilor Peterson was excused. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Ms. Papas addressed the Council, suggesting that the City Council have a written cost/benefit analysis and total cost estimate for projects such as the skatepark, Crestline Drive sidewalks and Keady Wayside. She distributed a packet of materials in regard to this issue.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Church asked about the fence installation at the old motel site and Ms. Leonard explained that this was to reduce liability. Mayor Beckstead reported on attending the Oregon Mayors Association Summer Conference, noting that one resolution considered by the body had been in regard to municipal water supplies. They had also passed a resolution against Measure 38 and a resolution supporting the concept of sustainable communities. Copies of the resolutions were available upon request. Discussion ensued. Ms. Leonard noted that extensions for permits are allowed, as well as programs for leasing water to instream use until it is necessary to develop. Councilor Welch suggested that the Infrastructure Committee review the Court of Appeals case referred to by Mayor Beckstead.
4. MINUTES: The Council considered the minutes from the July 1, 2004 meeting. Councilor Woodruff moved to approve the minutes as presented, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: None.
6. STAFF REPORTS:
 A. CAO: Ms. Leonard reported that the sole respondent to the City's request for logo ideas was continuing to work on conceptual designs. The meetings with Sheriff Dotson were going well, and Ms. Leonard was pleased with the response from the deputies to a couple of recent requests she had made. There had been a good meeting recently with the Governor's Economic Revitalization Team (GERT), who were looking at industrial and large commercial development around the state. Members of the team include representatives from Division of State Lands, DEQ, Department of Land Conservation and Development, ODOT, etc. The local issues that they were looking at included providing sewer to the industrial park, and uses for the commercial land along Highway 101. Ms. Leonard reported that the City had been fortunate to obtain the grant for the South Sewer Project, as there will be no further federal grants, only loans. In response to a query from Councilor Church, Ms. Leonard indicated that they were still working on the requirements for the engineering of the water reclamation project and additional funding.
 B. Public Works Director: Mr. McClintock reported that the plans and specifications for the South Sewer project were being reviewed by DEQ, and he hoped to go out to bid in about six weeks. The sludge lagoon project plans were being reviewed by DEQ as well, and the next step would be to get vendors to look at the project and come up with methodology and general costs, with a mid-September start if everything went well. The City is now getting its water from the Eckman Creek pump station, which is working great. Mr. McClintock noted an upcoming meeting with Lincoln County in regard to replacing the water line across Eckman Lake, as they will have to use the County's right-of-way on Eckman Creek Road. He didn't anticipate any difficulty in obtaining the necessary easements. The paving projects around town are almost completed, and the City has the permits for the bulb-outs on Highway 34. The sidewalk permits have been sent in for approval. Mr. McClintock noted that the group of young people from Community Services Consortium had done excellent work on the Lint Slough trail. A brief discussion ensued regarding the parking lot and the trash cans at the skatepark, and Mr. McClintock noted that Public Works can grade the lot, and he and Ms. Leonard will also look at some possible solutions for trash receptacles.
6. COMMITTEE REPORTS:
 A. CIF: Councilor Abbott reported that the meetings were continuing, and upcoming topics included emergency services, youth activities, and schools.
 B. Community Youth: No report.
 C. Infrastructure Committee: Councilor Welch noted that the minutes from the last meeting were included in the Council packet materials.
 D. Parks: Councilor Woodruff noted one recommendation from the committee was to look at locating part of the play equipment bought for Crestline Park at Kendall Field, as the equipment has been sitting at Public Works for a year, and planning was still far from complete at Crestline Park. Ms. Leonard has met with John Stewart, who is assisting the Parks Committee with the Master Plan, and Tim Grady, a representative from the Little League, in regard to the potential placement of the swing set and jungle gym. It appeared that the best location would be in the middle of the buildings, near the dugout. Ms. Leonard noted that there will be some materials and possible labor costs involved in the installation. Following a brief discussion, Mayor Beckstead moved to empower the CAO to proceed with the installation, at a cost not to exceed $3000. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
8. CONSENT CALENDAR: The Council considered the following: Accept Recommendation from Road District #3 to Add Keady Wayside to Projects List, and the City Engineer bill. Councilor Welch moved to approve the Consent Calendar, Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the following: Senior Board minutes, Library Board minutes and circulation report, and the Municipal Court report. No action was necessary.
11. DISCUSSION/ACTION ITEMS:
 A. Appointment to Planning Commission: The Council considered the letter of interest from Adam Cowie. Councilor Woodruff moved to appoint Mr. Cowie to the Planning Commission. Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
 B. Appointment to Parks Committee: Judy Vagenas was present to address the Council. Ms. Leonard explained that Ms. Vagenas had been attending the Parks Committee meetings since they first started, but had not been a voting member. In the past few months they had not been able to gather a quorum due to the continued absence of Ms. Phillips. Councilor Welch moved to appoint Ms. Vagenas to replace Ms. Phillips on the Parks Committee. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote. Ms. Leonard noted that Ms. Phillips was certainly welcome to attend the Parks meetings whenever possible, as she did provide valuable input.
 C. Fire District Request for Street Closure: Ms. Leonard explained that the Central Oregon Coast Fire and Rescue District was asking for permission to close Starr Street from Strawberry Street to the Post Office on Saturday, September 11 in order to hold their "Fireman's Challenge". Councilor Welch moved to approve the request. Councilor Church seconded, and the motion carried unanimously on a voice vote.
 D. Other Issues: None.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Councilor Welch noted that Councilor Abbott should be commended for his work on the City's computer system.
15. ADJOURNMENT: At 8:00 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 2nd day of September, 2004.
SIGNED by the Mayor this 2nd day of September, 2004.
Scott Beckstead, Mayor