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CITY COUNCIL MEETING MINUTES

OCTOBER 2, 2003


1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Peterson, Welch and Eder answered the roll. Councilor Church was excused. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Pat Tryon addressed the Council regarding scheduling Committee meetings, as the community often doesn't have an opportunity to address the committees when only two or three days of notice is provided. She also expressed a concern regarding instituting some sort of process to ensure that subcontractors are paid prior to release of retainage on City projects. Following a brief discussion, it was determined that the City Attorney could review the contracts.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Abbott noted that there is a an all-day workshop being provided at the LOC Conference on governance and goal-setting on November 14th. He encouraged any interested Council members to attend. Councilor Welch suggested that maybe Councilor Abbott and/or Councilor Woodruff could attend the meeting and then give a workshop presentation to the Council. Ms. Leonard noted there was money available for any of the Council to attend. Mayor Beckstead reported on the progress of the Ford Family Foundation Grant Steering Committee. They are coordinating a field trip for 75 students to visit the Water and Wastewater Treatment Plants in the near future, and he and Mayor Corbin from Yachats are going to be addressing the high school students on local government. The next meeting is the 9th of October at 4:00 at the Middle School, and the Steering Committee is open to all ideas and suggestions for projects and programs. There were no other Council concerns.
4. MINUTES: The Council considered the minutes from the September 4, 2003 meeting. Councilor Woodruff moved to approve the minutes as presented. Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING(S): None.
6. STAFF REPORTS:
 A. Sheriff: No report.
 B. City Administrator: Ms. Leonard noted that a resolution regarding the establishment of a Special Transportation Area had been hand-carried to the meeting for the Council to consider under "Discussion/Action Items". She reported that the City has received a letter stating that the City has completed its probation on the Clean Water Act violation, and deferred to Mr. McClintock to provide background on the issue. He explained that the City of Waldport was the first to have been to court under the US Clean Water Act. It had cost a lot of money, time and effort for the off-violation order to come to pass. Inadequate staffing, and inadequate knowledge had led to the problem, and the City had been required to spend money in the upgrade of the collection system, as well as training and ensuring backup personnel. Mayor Beckstead presented a certificate of merit, and praised Mr. McClintock and the Public Works Crew for all their hard work on this issue.
 C. City Attorney: No report.
 D. Public Works Director: Mr. McClintock noted that the crew was looking forward to the upcoming field trip visit by the students. Despite the lack of rain, the City is still pumping out of Eckman Creek, and there are no apparent problems. Paving has been almost completed, with the exception of the Crestline Drive work. The crew has been installing extruded curbs on some streets to control stormwater runoff, which causes erosion problems. The permit writer from ODOT was in town the other day, and the City should hear in the next week about the sidewalks along Highway 34. In re the skatepark, Mr. McClintock noted that the crew has built a flat surface for the porta-potty and they are also looking at purchasing a concrete trash receptacle to replace the plastic garbage cans. There is someone who is regularly sweeping and picking up the trash at the park, though Mr. McClintock did not know the name of the individual. He complimented that person on their efforts to maintain the facility. Councilor Eder asked about the recent citizen concern about the rocks falling on Norwood Heights Drive, and Mr. McClintock responded that it was almost cost-prohibitive to do anything other than to clean up the slide at this time, but that when the intersection is realigned it should eliminate the problem. According to Ms. Leonard and Mr. McClintock, Mr. Schulte has not been in contact with City in regard to that intersection. Councilor Welch mentioned that thanks to Mr. McClintock and the Public Works Crew’s efforts, the City had been able to get substantial loans to improve the collection system.
7. COMMITTEE REPORTS:
 A. Finance and Administration: Councilor Woodruff noted the minutes from the last meeting were in the packet, and the items they had forwarded for approval were on the agenda.
 B. Infrastructure Planning: Councilor Welch indicated that the minutes had been separately distributed to the Council. He reported that the South Lincoln Water Resource study was completed, and consensus of the group was that, at least for the present time, the three entities south of the bridge have sufficient resources to meet needs well into the twenty-first century. They have agreed to work in issues such as efficiency and service, and conservation may become more important as the population increases, but for the time being there are no foreseeable problems.
 C. Parks Committee: Councilor Woodruff reported that the committee had their second meeting with the COG representatives on the Master Plan and expanding the planning for Crestline Park.
 D. Economic Development: No meeting was held.
 E. South County Livability Issues Group: Councilor Abbott reported that the group had a presentation at the last meeting on the activities of the high school and achievements. He noted an odd benefit to the early retirement taken by some PERS members had resulted in some teachers coming back to work part-time, which allowed for expansion of some programs since retirement benefits don’t have to be paid. He reported that, among other things, the music program is starting back up again. There are also programs such as kayaking which were being offered through the Ford Family Foundation grant project.
 F. Youth Report : There were no representatives present.
8. CONSENT CALENDAR: The Council considered the following items: Foundation Engineering bill, Southwest Lincoln Water District/City of Waldport Mutual Aid Addendum, and a proclamation for Disability Employment Awareness Month. Councilor Welch moved to approve the Consent Calendar. Councilor Eder seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: The Council considered the following items: a letter from Robert McDuffee re clothing sales, a letter from the Port of Alsea re work on trails, and a letter from Ray Woodruff, tendering his resignation from the Library Board. Councilor Peterson moved to accept the resignation from Mr. Woodruff. Mayor Beckstead seconded, and the motion carried unanimously on a voice vote.
10. INFORMATIONAL ITEMS: The Council considered the following items: Library Board minutes and Circulation report; and Grant Status report. There were no questions.
11. DISCUSSION/ACTION ITEMS:
 A. Revision to Purchasing Policy: Ms. Leonard noted that this proposed revision was based on the auditors’ recommendation, as the current policy was not practical. Although the auditors had recommended a $5000 level, staff was more comfortable with the $1000 limit. The Finance and Administration Committee had considered this issue at their last meeting. Councilor Abbott moved to accept the proposed revision to the Financial Policies. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
 B. Consideration of CATV Ordinances (Alsea Cable and Charter Communications): Ms. Leonard noted that the Council had considered this issue at their last meeting and had heard testimony. It was now time for the Council to make their final decision. Councilor Abbott moved to read Ordinance No. 691 (Charter Communications) by title only for the first and second readings. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote. Mayor Beckstead read the ordinance twice by title only. Councilor Abbott moved to adopt Ordinance No. 691 as read, Councilor Welch seconded. Councilor Peterson noted that the franchise fee is not mentioned in the title of the ordinance, and it was explained that the rates discussed in Section 6 of the ordinance. The motion then carried, with Mayor Beckstead and Councilors Abbott, Woodruff, Welch and Eder voting "Aye", Councilor Peterson voting "Nay", and Councilor Church excused and not voting. Councilor Abbott moved to read Ordinance No. 692 (Alsea Cable) by title only for the first and second times. Councilor Welch seconded, and the motion carried unanimously. Mayor Beckstead read the ordinance twice by title only. Councilor Abbott moved to adopt Ordinance No. 692 as read, Councilor Eder seconded. The motion carried, with Councilors Abbott, Woodruff, Welch and Eder voting "Aye", Mayor Beckstead and Councilor Peterson voting "Nay", and Councilor Church excused and not voting. Dale Haslett asked to address the Council. Mayor Beckstead agreed to allow him. Mr. Haslett explained that he was confused as to why two ordinances were needed for a non-exclusive franchise. Following a brief discussion, it was determined that the question should be referred to the City Attorney. Mr. Haslett also noted that his response to Councilor Welch at the last meeting should have been that the tape he had made of only a portion of the meeting was for private use, and was not intended to be shown to the public.
 C. Consideration of Ordinance Regarding Skateboards, Roller Blades, and Similar Devices: Councilor Woodruff thanked Mayor Beckstead for his work in putting this ordinance together and trying to create something that everyone would be happy with. Ms. Leonard noted that the Council could adopt that evening, or could consider and make changes. There is no emergency clause, so the ordinance will not take effect for 30 days from the date of adoption. A discussion ensued regarding whether skateboarders would have to get off their board to cross at crosswalks. It was determined that the ordinance could be modified if problems arose. Councilor Abbott moved to read Ordinance No. 693 by title only for the first and second readings. Councilor Eder seconded, and the motion carried unanimously on a voice vote. Mayor Beckstead read the ordinance twice by title. Councilor Abbott then moved to adopt Ordinance No. 693 as read. Councilor Eder seconded, and the motion carried unanimously on a voice vote.
 D. Other issues: The Council considered the resolution establishing a Special Transportation Area on Highways 101 and 34. Councilor Abbott moved to approve Resolution No. 1050. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 8:34 p.m., there being no further business to come before the Council, Councilor Peterson moved to adjourn. Mayor Beckstead seconded, and the motion carried unanimously on a voice vote.

Respectfully submitted,
Reda A. Quinlan
City Clerk

APPROVED by the Waldport City Council this 6th day of November, 2003.
SIGNED by the Mayor this 6th day of November, 2003.

Scott Beckstead, Mayor