MAY 2, 2002
1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Peterson, Moore, Welch and Church answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: The Council acknowledged receipt of a letter from Susan Swander regarding the placement of parking signs.
3. COUNCIL COMMENTS AND CONCERNS: None.
4. MINUTES: The Council considered the minutes from March 23, March 26 (Budget Committee), March 28, March 28 (Budget Committee), April 4, and April 18, 2002. Councilor Moore moved to approve all the minutes as presented. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
A. Sheriff: Ms. Leonard noted that Sheriff O'Brien had proffered his regrets that neither he nor Lt. Stallard could be present at the meeting. A Sheriff's report would be forthcoming.
B. City Administrator: Ms. Leonard gave a brief review of a recent meeting coordinated by COG, noting that the City had been well represented. Members of the Forest Service, RUS, USDA, etc. were present, and heard a review of the City's needs. She mentioned receipt of a memo from Oregon Ocean-Coastal Management Program regarding grant monies of $50,000 for either land acquisition or projects which will provide access to public waters. The application due date is July 1, and she suggested that the Council think about what type of projects might fall into this category. Mayor Beckstead suggested that Councilor Woodruff, as a representative on both Parks and the Economic Development Committee might take up this issue. Mayor Beckstead and Councilor Welch also volunteered. A time will be set for a meeting. The final issue was a subordination request from Kyleen Rowley, asking that the City's Housing Rehab loan take second place to a new first mortgage. Councilor Moore moved to allow the subordination. Councilor Welch seconded. Councilor Church asked if the value of the home would cover both loans, Ms. Leonard confirmed. The motion then carried unanimously on a voice vote.
C. City Attorney: Mr. Hammersley noted that he had sent in the City's legal brief in the Sagaitis case. Additionally, the League of Oregon Cities and the City of Gresham had filed. He indicated that arguments are probably still four to six months away. The Adopt-A-Park forms are still being reviewed by CIS. Mr. Hammersley noted that the internal audit for EPA compliance needs to be worked on, with an October deadline, and stated that DMR's have to be forwarded along with the report. Mayor Beckstead still needs to receive the "class" on the compliance agreement. Mr. Hammersley stated that the skatepark design review response from CIS was in packet, and noted that the only concerns were in regard to the elevations in the landing area. Mr. Zakariassen would like the information before he gives final approval. Mr. Hammersley noted that a confidential liability memo would be provided to the Council. Mayor Beckstead and Councilor Welch both agreed that this was a good idea. Mr. Hammersley indicated that there was no need for an executive session at the present time.
D. Public Works Director: Mr. McClintock noted that the new water project for raw water customers is moving along well. The surveying is almost complete, although partitions still needed to be done for the pump station and the sedimentation basin. He had met with Mr. Correia regarding the easements for the waterlines. Amended proposals will be forwarded to Mr. Correia, and then reviewed by the City Attorney. Mr. McClintock announced that the City had just received the Conditional Use Permit for the Eckman Creek Pump Station. He noted that a previous temporary employee, Alexander Stoikowitz, had approached the City with an offer to work for free at the Water Plant for 1000 hours in order to qualify to take the water certification exam. Mr. Stoikowitz was currently attending college classes. Mr. McClintock had talked to the City Administrator, and was now bringing the issue to the Council for approval. Ms. Leonard added that this person would always be working with and supervised by the Water Treatment Plant Operator, never working alone. Mayor Beckstead also noted that the volunteer is covered under worker's comp. Councilor Moore movedto approve the request and allow the volunteer to work at the water plant for 1000 hours. Councilor Welch seconded. The motion carried unanimously on a voice vote. Under Wastewater, Mr. McClintock noted a recent conversation with the local DEQ representative. They had done another cross-section of the facultative sludge lagoon, and he would like DEQ to take a closer look at it to determine if it really needed to be pumped. Mr. McClintock reported that Road & Driveway would begin paving on the 8th of May, and announced that the bid opening for the paving projects for the next fiscal year would be May 3rd. On May 6th, there will be an ODOT meeting regarding the Range Drive Turn Lane project, which has been awarded to Road & Driveway. South Red Ditch is almost done with fill and grading, and once the drainage basin has been installed, then the sidewalk and paving can be completed. Councilor Moore noted that the City has received the RIB grant for the sidewalk project. Councilor Welch asked about testing the third tsunami siren, Mr. McClintock will coordinate with the Fire District.
E. City Planner: The Council considered the written report in the packet materials.
6. COMMITTEE REPORTS:
A. Finance and Administration: Councilor Peterson indicated that the Committee was still working on several projects, with no conclusions to present to Council as yet.
B. Infrastructure Planning: Councilor Moore referred to the minutes from their April 9 meeting. He indicated that the South Sewer project is the main topic of discussion. They were awaiting the LID assessment report from Dyer. Ms. Leonard stated that the materials had just been delivered to Dyer, and the report would probably take about 30 days to generate. It was determined that the next meeting of the Infrastructure Committee would be May 28.
C. Parks & Recreation: Councilor Woodruff referred to the minutes in the packet materials. The main topic of discussion was irrigation, but the member who was looking into that was absent at the last meeting. She urged anyone interested to come pull weeds in the parks. Mayor Beckstead mentioned the discussion from the Finance and Administration Committee meeting about a local option tax or setting up a parks district. The issue had been referred to the Parks Committee for a review of the Master Plan. Councilor Woodruff indicated that copies of the current plan had been passed out at the last Parks meeting for the members to review, and the discussion would be on the agenda for their next meeting. Councilor Welch asked what it would take to have the City spend some funds on the parks, to get someone to come in and clean up the parks and plant some flowers. The response was that there was currently only about $800 in the Parks Fund. Councilor Woodruff noted that the ladies from the Presbyterian Church were interested in maintaining Meridian Park, once the "Adopt-A-Park" forms were approved by CIS. Discussion ensued regarding the issue of an "unapproved" art project being placed at Keady Wayside. Councilor Welch moved to have Public Works carefully remove the unapproved art and wait for the artist to come to the Parks Committee for approval, as per the policy set up by the City. Councilor Woodruff seconded. Councilor Church suggested that they leave it up and wait for the person to come to the City. The motion carried, with Mayor Beckstead and Councilors Abbott, Woodruff, Peterson, Welch and Moore voting "Aye", Councilor Church voting "Nay". Mayor Beckstead asked Councilor Woodruff to talk to Parks committee members to come up with a plan for yard care, with a estimate of costs for basic maintenance.
D. Traffic Safety: Councilor Welch noted that there was no report in the packet, but the Council would be considering approval of the surplus patrol car under "New Business".
E. Economic Development: Councilor Woodruff noted that the minutes from the last meeting were included in the packet materials. She indicated that they would like to be on the next Urban Renewal Agency agenda to make a presentation in regards to utilizing Urban Renewal funds for facade improvements. Another issue was whether the City wanted to consider doing a Strategic Plan, and she asked to have that issue placed on the next Council agenda for discussion. Mayor Beckstead noted mention in the minutes about the relocation of the skatepark and stated that, although it had been talked about, there were no other viable options at this point. Councilor Peterson stated that the negative comments he had heard regarding the location had to do with visibility, considering the amount and type of vegetation present and the fact that there would be children playing there unattended. Mayor Beckstead noted this was one of the concerns in the CIS letter, but he hoped that the City was moving toward having more than one type of facility at that park area. A review of the Master Plan may help to resolve this issue, and he urged families and skateboarders to make their opinions heard.
7. CONSENT CALENDAR: The Council considered the following items: City Engineer bill; City of Waldport Invoice #117; Buddy Poppy proclamation; "Great Garage Sale" proclamation; EMS Week proclamation; Worker's Compensation Resolution (No. 1000); Surplus Property Resolution (No. 1001); Resolution Amending Personnel Rules (No. 1002); Resolution Setting Business License Fees (No. 1003); and a Memorandum of Understanding - City of Waldport/Waldport Urban Renewal Agency for Fiscal Year 2002-2003. Councilor Moore moved to approve the Consent Calendar. Councilor Peterson seconded, and the motion carried unanimously on a voice vote. Mayor Beckstead gave a brief review of each of the proclamations, noting that they were all for worthy causes. Councilor Peterson stated that the Central Oregon Coast Fire and Rescue District also wished to express their appreciation for the support which they receive from the City Council.
8. CORRESPONDENCE: The letter from CIS regarding the Skatepark Design was previously discussed.
9. INFORMATIONAL ITEMS: The Council considered the following items: Waldport Library Board Minutes/Monthly Circulation Report, and the draft Planning Commission minutes from April 16, 2002. No action was necessary.
10. PUBLIC HEARING(S): None
11. NEW BUSINESS:
A. Presentation of Appreciation Plaque (Pacific West Ambulance): Russ Harper, representing Pacific West Ambulance addressed the Council, expressing their appreciation of the opportunity to provide mutual aid with Central Oregon Coast Fire and Rescue District for emergency medical services. He then presented an appreciation plaque to Mayor Beckstead.
B. Amendment to IGA for Law Enforcement Services (for Patrol Car): Ms. Leonard noted that this was an amendment to the current agreement, so that the City can receive the surplus patrol car from the Sheriff's department. Councilor Welch moved to approve signature of the amendment. Councilor Moore seconded, and the motion carried unanimously on a voice vote.
C. Intergovernmental Water Engineering Study - Letter of Intent: Councilor Welch noted that he was the City's representative on the IGA study. He reminded the Council of the commitment for cost-sharing of the engineering study, and indicated that the amount required would be $1328. He felt that the expenditure was worthwhile, as the City would be benefitting from the information regardless of the outcome of the project. Councilor Moore asked if the other members have agreed to this. Councilor Welch responded that none of the members anticipated any problem with obtaining approval from their governing entities, and all of them would be providing a letter of intent. Councilor Moore moved to approve the allocation for the study. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
D. Consideration of Ordinance Regarding Transient Room Tax (No. 681): Councilor Moore moved to read Ordinance No. 681 by title only for the first and second readings. Councilor Peterson seconded. The motion carried unanimously on a voice vote. Mayor Beckstead read Ordinance No. 681 by title only for the first and second times. Councilor Moore moved to approve Ordinance No. 681 as read. Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
E. Consideration of Resolution Dedicating Portion of Transient Room Tax (No. 1004): Councilor Moore asked about the timing of the resolution, and Ms. Leonard explained that the ordinance increasing the room tax had an effective date of July 1, the resolution would become effective then as well. Councilor Moore moved to approve Resolution 1004, Councilor Peterson seconded. Councilor Woodruff asked about the Budget Committee's decision to dedicate either $3,000 or 1% of the room tax, whichever was greater. Ms. Leonard responded that the resolution took care of the allocation of room tax, any difference would be handled administratively as per the budget committee's recommendation. The motion thencarried unanimously on a voice vote.
F. Excavation/Cutting of City Streets - Proposed Change to Code: Mr. Hammersley explained that the current excavation ordinance was 20 years old and most of the changes were textual. He noted that the most important change was the inclusion of language giving the Public Works Director complete authority to make the decision whether someone cuts across the road or bores under the road. Councilor Moore moved to approve the recommended changes. Councilor Welch seconded. Mayor Beckstead asked about the proposed alternative levels of liability insurance. Mr. Hammersley responded that the City's insurance carrier may want those limits increased. The motion then carried unanimously on a voice vote. There will be an adopting ordinance on the June agenda.
12. OLD BUSINESS: Mayor Beckstead asked about the status of the Mercantile building. Ms. Leonard noted that the timeline of notification was such that the issue would come to the Council at the next meeting. Ms. Leonard will talk to the City Planner about the situation. Councilor Moore noted that the owners of Handy Haven have cleaned up the property.
13. EXECUTIVE SESSION(S): Not necessary.
14. ACTIONS, IF ANY, FROM EXECUTIVE SESSIONS: None.
15. ADJOURNMENT: At 8:21 p.m., there being no further business to come before the Council, Councilor Peterson moved to adjourn. Councilor Moore seconded, and the motion carried unanimously on a voice vote.
Reda A. Quinlan
APPROVED by the Waldport City Council this 6th day of June, 2002.
SIGNED by the Mayor this 6th day of June, 2002.
Scott Beckstead, Mayor