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CITY COUNCIL MEETING MINUTES

MARCH 7, 2002 SPECIAL MEETING


1. CALL TO ORDER AND ROLL CALL: Acting Mayor Moore called the special meeting to order at 2:00 p.m. Acting Mayor Moore and Councilors Abbott, Woodruff, Peterson and Church answered the roll. Councilor Welch was absent. A quorum was present.
2. CONSIDERATION OF PLANNING SERVICES INFORMATION: Acting Mayor Moore noted that the purpose of the meeting was to look at planning services in light of Mr. Thompson's upcoming retirement. He introduced Mr. Larry Lewis, and noted that currently Mr. Lewis was working for Depoe Bay two days a week, and would also be working for the City of Yachats two days a week.
 Mr. Lewis gave a brief review of his work on master plans, and noted that although he has not written a lot of grants, he has written a lot of proposals and finds that the processes are very similar. He notified the Council that, aside from being planner, he would like to pursue the upcoming TGM grant as well. The RFPs have not yet gone out, but he is planning on submitting a proposal. A brief discussion ensued regarding code enforcement. Mr. Lewis explained that he would not have a problem doing code enforcement but hoped that his time would not be consumed by it, indicating that the best method to handle the issue would be to respond to written complaints. He mentioned that he has his own laptop computer and would be willing to use it for a while at least, but having access to a computer would be nice. He would be able to attend the regularly scheduled Planning Commission meetings on the third Tuesday of the month, as Depoe Bay has theirs on Wednesday and Yachats has theirs on Thursday. He noted that he has previously worked with S.M.A.R.T. development.
 There being no further questions, Acting Mayor Moore thanked Mr. Lewis for his time, and noted that City Administrator Leonard would notify him in regard to the outcome of the discussion. Mr. Lewis then left.
 The Council took up the issue of compensation. Acting Mayor Moore noted that the original letter had included compensation language. The proposal was approximately $16000 per year, or $35 per hour. There were no fringe benefits. This would be for one 8-hour day per week, plus 3 hours for planning meetings. It was noted that there was sufficient allocation in the proposed budget to cover this expense. Acting Mayor Moore also noted that, if Mr. Lewis were hired, he would work with Mr. Thompson on April 30, May 7 and May 14. Councilor Peterson moved to hire Mr. Larry B. Lewis, based on his proposal and for the amount proposed, to work one day a week on Friday and 3 hours for planning meetings. Councilor Abbott seconded. Discussion ensued regarding an hourly rate as well, which is included. It was noted that Yachats may eventually be able to split his time for one of their days further down the line. Councilor Woodruff asked about the TGM grant, and whether this would be perceived as a conflict. Ms. Leonard will confirm any concern. The motion then carried unanimously on a voice vote.
3. ADJOURNMENT: At 2:33 p.m., there being no further business to come before the Council, Councilor Peterson moved to adjourn. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 4th day of April, 2002.
SIGNED by the Mayor this 4th day of April, 2002.
Scott Beckstead, Mayor



MARCH 7, 2002


1. ROLL CALL: Acting Mayor Moore called the meeting to order at 7:00 p.m. Acting Mayor Moore and Councilors Abbott, Woodruff, Peterson, Church, and Welch answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: The Council noted receipt of a letter from Mr. Sagaitis. There were no other comments or concerns.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Abbott noted that, at the Waldport Urban Renewal Agency meeting, he had made a motion to transfer jurisdiction of the Economic Development Committee from the Urban Renewal Agency to the Council. He then moved to accept the transfer of jurisdiction, and to refer the drafting of a mission statement to the Finance and Administration Committee. Councilor Welch seconded. Councilor Welch stated that others could make recommendations to the Finance and Administration Committee for items they wished to include in the mission statement. The motion carried unanimously on a voice vote.
 Councilor Welch noted that the third tsunami siren has been completed and installed as of March 5. Each siren will provide 1.1 miles of warning area, and the sirens would be tested within the next couple of weeks. There were no other comments or concerns.
4. MINUTES: The Council considered the minutes from the February 7, 2002 Council meeting. Councilor Woodruff moved to approve the minutes as presented, Councilor Church seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
 A. Sheriff: Lt. Stallard was present to address the Council. He stated that the surplus patrol car requested by Councilor Welch had been approved by the County Commissioners, and the vehicle would be transferred to the City as soon as the paperwork was completed. Councilor Welch noted that the City may wish to consult with the Sheriff's Department about the possible strategy for deploying the vehicle. There were no other questions.
 B. City Administrator: Ms. Leonard noted that the budget proposal has been completed and mailed to the budget committee members. The first meeting would be held on March 26 at 1:30 p.m. In regards to the South Sewer Project, she reported that it was becoming a little larger than originally thought. The City Planner had identified all properties that would be benefitted, approximately 180 existing tax lots with a total approximately 960 potential lots. The City was still awaiting official notification from USDA. In response to a question from Councilor Welch, Ms. Leonard explained the process for forming an LID.
 C. City Attorney: Mr. Hammersley reported that the Sagaitis brief had come in, and the City's response would be due April 18. He had conducted the last EPA compliance class with Mr. Henderson, and would be initiating the internal audit for the City. Mr. Hammersley noted one item for Executive Session.
 D. Public Works Director: Mr. McClintock suggested that the City write a thank-you letter to the property owners on Meadowlark for allowing the tsunami siren to be put in their front yard. The Council asked Ms. Leonard to prepare letter for all the Council's signatures. Mr. McClintock reviewed the necessity for the Council to approve Task Order #10, noting that the conditional use plans had been completed and submitted to Lincoln County Planning. The Pankeys had agreed to sign the conditional use application, and expressed a desire to sell the property to the City, rather granting an easement. The Rebel Road property has been surveyed and submitted to Lincoln County, and the legal property description is completed. Mr. McClintock noted that Yachats had been approached by a Vocational Rehab Organization from Eugene about an individual that would like training in Wastewater management. With the Council's permission, he would like the person to spend 6 months in Yachats, then have him come here and train for 6 months. There was no cost to the City for the program. Consensus of the Council was that it was a good idea. Councilor Church asked if the new wand system and software had been ordered, and Mr. McClintock confirmed.
 E. City Planner: Acting Mayor Moore noted the special meeting of the City Council earlier that day, reporting that the Council had interviewed Larry Lewis and subsequently moved to instruct staff to proceed with paperwork to hire him on a service contract. Mr. Lewis was scheduled to work three days with Mr. Thompson before Mr. Thompson retires.
6. COMMITTEE REPORTS:
 A. Finance and Administration: Minutes of February 12, 2002. Chair Peterson noted that all the topics were on-going.
 B. Infrastructure Planning: Acting Mayor Moore noted that the minutes from their March 5 meeting had been distributed, and reviewed the highlights. He noted that a great deal of discussion had been devoted to the KOA sewage disposal issue, and explained the proposed fee structure. The Infrastructure Committee was recommending an "impact fee" of $49,000, which could then be applied as a credit towards a future SDC when the sewer lines are finally in place. Acting Mayor Moore moved to instruct staff to proceed with getting a proposal to KOA. Then, if they approved, the proposal would come back to the City for a legal review. Councilor Church seconded. Councilor Welch commented that the City will benefit from the fees, and the community will benefit from the increased usage as more people come and stay in our area. The motion then carried unanimously on a voice vote.
 C. Parks and Recreation:
  1) Adopt A Park: Councilor Woodruff reviewed the information regarding "Adopt a Park". She asked that the City Attorney review and simplify the application, as the program would be focussed on cleanup and maintenance. She also noted that some of the high school classes have expressed interest in helping on Lint Slough Trail project.
  2) Skatepark Design: Scott Beckstead addressed the Council regarding the design of the skatepark, and introduced the designer. A lengthy discussion regarding the proposed design and potential liability ensued. Mr. Beckstead clarified that the Skatepark Committee was operating under the auspices of the Chamber of Commerce, it was not a separate non-profit agency. The Chamber was responsible for the financial records. Councilor Welch asked about a future financial report of the activities of the committee, and Ms. Watson agreed to provide it. Councilor Welch asked the City Attorney about any concerns regarding the legal organization of the committee, and Mr. Hammersley responded that the City should be satisfied that the funds are being raised properly. He asked if the Chamber Board has passed a resolution of responsibility for skatepark funds. Ms. Watson noted that there had been a vote to accept skatepark as one of the Chamber's entities, rather than a resolution of the board. Councilor Church moved to accept the design, with the caveat of letting legal counsel look into any insurance concerns. Councilor Peterson seconded. Further discussion ensued. Councilor Woodruff moved to amend the motion to say that the Council supports the design, which would allow them to proceed with fundraising, subject to the City Attorney's review. Councilor Welch seconded. The amended motion carried, with Acting Mayor Moore and Councilors Church, Welch, Woodruff and Abbott voting "Aye", Councilor Peterson voting "Nay". The main motion, as amended, then carried unanimously on a voice vote.
 At 8:30 p.m., the Council took a 5-minute break. The meeting was reconvened at 8:35 p.m.
 D. Traffic Safety: Councilor Welch noted that he had taken an opportunity to ride with Deputy Endicott to try to better understand the issue of law enforcement. He felt that there may be some areas that could be improved, and also complimented the officers on their professionalism and knowledge of the community. He then suggested that the Council undertake a goal-setting review in the near future, and moved to set a workshop on Saturday, March 23 at 9:00 a.m. Councilor Abbott seconded. The motion carried unanimously on a voice vote.
 Councilor Church mentioned that there were still two vacancies on Budget Committee.
7. CONSENT CALENDAR: The Council considered the City Attorney's bill. Councilor Welch moved to approve payment of the bill. Councilor Abbott seconded. The motion carried unanimously on a voice vote.
 Acting Mayor Moore asked to move the Fire Department Lease up on the agenda. There were no objections. He invited Mr. Woodruff to address the Council. Councilor Woodruff asked if any Councilor had any concern regarding her participating in the discussion. None was expressed. Mr. Woodruff noted that he had submitted a revised copy of the lease and highlighted the proposed changes. He indicated that the revisions had not yet been reviewed by either group's legal counsel. Regarding the tsunami sirens, he indicated that this should be a separate agreement. Councilor Peterson moved that the City accept the lease agreement, subject to the review and approval of the City Attorney. Councilor Church seconded. Following a brief discussion regarding giving notice to Parole and Probation that they needed to find a new facility in which to meet, the motion carried unanimously on a voice vote.
8. CORRESPONDENCE: The Council considered the following items: letter from City of Yachats regarding Sheriff coverage proposal; Rural Utilities Service Financing & Grant determination; and request for joint meeting schedule with Lincoln County Commissioners. Acting Mayor Moore noted that Yachats had responded that they would not be able to contribute to the cost-sharing proposal. Regarding the RUS notification, Ms. Leonard responded that this was a clarification for how the grant award had been determined for the South Sewer Project. Staff will notify the Lincoln County Commissioners office in regard to the proposed date.
 Councilor Abbott noted that review of the emergency plan and the responsibility of the tsunami sirens should be referred to the Traffic Safety Committee. Councilor Welch agreed to take up the issue.
9. INFORMATIONAL ITEMS: The Council considered the following items: Waldport Library Board minutes and monthly circulation report; Senior Center Board minutes; CPI information; Grant status report; Financial questions and answers; and the Public Works proposed schedule for 2002. No action was required.
10. PUBLIC HEARINGS: None.
11. NEW BUSINESS:
 A. Planning Services Proposal: Previously addressed.
 B. Consideration of Special City Allotment Grant Resolution 998: Councilor Peterson moved for approval, Councilor Welch seconded. Staff noted the clarification of street names. The motion carried unanimously on a voice vote.
 C. Consideration of Ordinance 679, Repealing the Alarm Ordinance: Councilor Welch moved to have Ordinance No. 679 read by title only for the first and second readings. Councilor Woodruff seconded. The motion carried unanimously on a voice vote. Acting Mayor Moore read Ordinance 679 by title only for the first and second times. Councilor Welch moved to approve Ordinance No. 679 as read, Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
 D. Fire Department Lease: Previously addressed.
12. OLD BUSINESS:
 A. Board vacancies: Previously addressed.
 B. UGB Expansion: Ms. Leonard noted that the second hearing would be held the following Monday at the County Courthouse, and urged anyone interested to attend.
13. EXECUTIVE SESSION(S): At 9:03 p.m., the Council recessed into Executive session, pursuant to ORS 192.660(1)(h): To consult with counsel regarding current litigation or litigation likely to be filed, and ORS 192.660(1)(d): To conduct deliberations with persons designated by the governing body to carry on labor negotiations. The Council reserved the right to return to open session.
14. ACTIONS, IF ANY, FROM EXECUTIVE SESSION(S): At 9:25, the Council reconvened into open session. Councilor Church moved to accept the tentative agreement with the Union. Councilor Peterson seconded. The motion carried unanimously on a voice vote.
15. ADJOURNMENT: At 9:26 p.m., there being no further business to come before the Council, Councilor Peterson moved to adjourn. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 4th day of April, 2002.
SIGNED by the Mayor this 4th day of April, 2002.
Scott Beckstead, Mayor



MARCH 23, 2002


1. ROLL CALL: Acting Mayor Moore called the meeting to order at 9:00 a.m. Acting Mayor Moore and Councilors Woodruff, Welch and Church answered the roll. A quorum was present. Councilor Peterson arrived at 9:15 a.m., Councilor Abbott arrived at 9:35 a.m. Also present were Mayor-elect Beckstead and City Administrator Leonard.
2. DISCUSSION ITEMS:
 A. Charter/Council Rules: Acting Mayor Moore noted the procedure for handling Citizen Comments and Concerns. Mr. Beckstead noted a conflict in language in Sections 4.6 and 4.7 regarding voting, consensus of the Council was that the language in 4.6 should be removed. It was noted that, when possible, action items need to be deferred to the next meeting. Councilor Woodruff indicated that she would like to see a change in the way items are listed on the agenda, and would come up with some proposed language to clarify the issue in Section 3.2. Regarding Section 7.1 (Standing Committees), Acting Mayor Moore noted that the Finance and Administration and Infrastructure Planning Committees are the only standing committees. Discussion ensued regarding the definition of the roles of those committees, and it was determined that each committee should work on their own mission statements. It was noted that Section 2.6 was mislabeled, as the City Recorder reference should be the CAO instead. Staff noted that it was possible to include more items under the Consent Calendar if the Council wished to, and Councilor Woodruff asked that they consider moving "new business" to another place on the agenda to accommodate citizens.
 Ms. Leonard noted that staff had discovered a mistake in the second publication of the public notice for the City of Waldport Budget Meeting. The newspaper omitted the line containing the time and date of the meeting. She distributed a memorandum to the Council which clarified the issue, a copy of which is attached to these meeting minutes, noting that staff had faxed a notice to the media to alert them to the error and had also asked that the notice be republished and aired on the local radio as well.
 B. Goalsetting:
  1) Community Partnership: Councilor Welch noted that the issue is to try and build a better relationship with groups in community such as Chamber, Port, Fire Department, College, etc. Short-term goals included establishing a group of members from the afore-mentioned entities and have quarterly meetings. The long-term goal would be possibly establishing a South County alliance as part of the county's Economic Alliance Committee. Councilor Woodruff volunteered to work on the long-term issue, of bringing in the idea of a separate alliance, while Councilor Abbott volunteered to bring together the various groups to establish some leadership.
  2) Economic Development and Revitalization:
   Short-term: Assisting with the TGM process as required for the 12 month's worth of tasks. Acting Mayor Moore noted that citizen involvement was very important in every step of the process. Councilor Church indicated that this could be a project for the next RARE student to work on as well, and felt that the Port and the Fire District should also be involved. Councilor Abbott mentioned that this group could also be part of the visionary group talked about in the Community Partnership discussion.
   Long-term: Discussion ensued. Councilor Woodruff noted that the options should be left open until after the final plan is obtained. Mr. Beckstead suggested that the long-term plan include development of the Industrial Area, including sewering, and promotion to light industrial companies that could employ local citizens.
  3) Finance & Administration:
   Short-term: The Council considered the staff suggestions, including utilizing custom reporting feature of Continental; converting general ledger software and provide user friendly reports; obtain audit report for FY 10/02 with no budget exceptions; work with KOA on their needs to utilize City sewer, and with annexation proceedings; work with the County to set up a GIS viewing application program to have access to all GIS layers of information; and work toward formation of a complete data base for City information. Ms. Leonard reported on the GIS application, stating that the County has the system and has received a grant from the State to make it available to the different cities. The City will need to pay for a new computer, but the program shows all layers of information which affect any particular piece of property. Following a brief discussion, Ms. Leonard indicated that a daytime meeting would be scheduled for the County to do a demonstration of the program.
   Long-term: The Council considered the staff suggestions, including obtaining audit reports with no budget exceptions; decreasing sewer fund debt to 7% of revenues; convert to electronic meter reading for 100% accuracy and public confidence; and seeking out all possible sources of grant revenue for the City through local, state and federal sources. Mr. Beckstead asked about the decrease in sewer fund debt, and the response was that although the auditors had been comfortable with the current ratio, staff would like to do better. Councilor Abbott suggested another long-term goal might be to look at other ways of sharing and utilizing information with the County.
  4) Water Infrastructure:
   Short-term: The Council considered the staff suggestions, including continuing reduction in unaccounted-for water within the system; tying in water lines from Forest Hills to Norwood; and replacing the 6" waterline attached to Lint Slough bridge with boring under Lint Slough. Councilor Welch noted that the completion of the Eckman Creek pump station, new settlement pond and provision of treated water to the raw water users should also be included in the short-term goals.
   Long-term: The Council considered the staff suggestions, including on-site disinfection at Water Treatment Plant (replacing chlorine with hypochlorite); increasing water production capability to 1 million GPD at the plant; construction of a 1-2 million gallon reservoir in the Range Drive/Crestline area; installing a waterline across the Alsea Bay bridge or under Alsea Bay; reducing unaccounted-for water losses to less than 5%; crosstraining all operators at all three facilities; and having a complete touch-read system for meter reading. The Council felt that extension of water service east on Highway 34 into the proposed urban growth boundary area, improving the water headworks intake location, and finishing the looping of the water system should also be included in this list.
  5) Water Resource Development:
   Short-Term: The Council considered the staff suggestion of securing development of water rights on Eckman and Southworth (Darkey) Creeks. A brief discussion ensued, nothing further was added.
   Long-Term: The Council considered the staff suggestion, looking at the possible water district formation of Waldport, Southwest Lincoln Water district and Yachats. Councilor Woodruff noted that when the City is finally asked for the financial commitment to join in the "Rocky Creek" project, it will probably be asked to "give up" its local water rights. Discussion ensued regarding the establishment of an independent water district, which would require a vote of the people. It would then become a separate water district and all water rights would be transferred to it. Councilor Church pointed out that the City would be benefitting from the feasibility study studying the possible interconnection of the Waldport, Southwest Lincoln Water and Yachats water systems.
  6) Sewer Infrastructure:
   Short-term: The Council considered the staff suggestions, including reviewing alternatives to Facultative Sludge Lagoon at Wastewater Treatment Plant (supernatant return to headworks during rain events); continuing infiltration and inflow reduction program system-wide; and continuing to explore possibility of forming an LID for the South Sewer project. Councilor Welch suggested adding replacement of Ocean Hills pump station as a separate item, and Acting Mayor Moore suggested adding the Crestline bypass project (gravity line).
   Long-term: The Council considered the staff suggestions, including installation of an additional SBR unit at the wastewater treatment plant; reducing infiltration and inflow to 20% of peak wet weather flow; updating the Forest Service pump station; being well into the Wastewater System Master Plan with modifications according to growth; use of effluent for golf course irrigation; composting of biosolids for sale as beneficial fertilizer; crosstraining all operators at both facilities; providing sewer service across or under Alsea Bay, and providing sewer service to East Waldport. Councilor Peterson stated that the City should at least start planning for the latter, as the Health department will eventually require sewer along Highway 34.
  7) Public Streets & Sidewalks:
   Short-term: The Council considered the staff suggestions, including continuing Road District program for street rehabilitation; addressing storm water utility issue for storm water construction and maintenance as a separate budget item; and working closely with ODOT on the Highway 34 project.
   Long-term: The Council considered the staff suggestions, including completion of the ODOT Downtown Streetscape; replacement of the road grader for unimproved streets and street shoulder maintenance; continuing Road District projects; providing 101 access to Industrial/School area on Crestline Drive; and sidewalks on Crestline, Range and Old Town areas with storm water control. Discussion ensued. Councilor Woodruff suggested that the City look at whether it was more economical to sub out the work to a local contractors before purchasing more equipment.
  8) City Parks: The Council considered the staff suggestions, including finding funding sources for park maintenance & development; sale of Rebel Road property for park funds; taking another look at selective logging on Crestline property for park funds; and development of the Crestline park property with the Parks Master Plan. Discussion ensued regarding allocation of the proceeds from the sale of the Rebel Road property. It was noted that the City owns the property, and what is done with the proceeds should benefit the City. The monies could be placed in the General Fund contingency, then it would be up to a vote of the Council as to the use of the funds. Ms. Leonard noted that Emerald Coast would like the City to consider lowering the price by $500 - $1000 at their next meeting. The item will be on the agenda for discussion. Discussion ensued regarding the skatepark and development of the Crestline park property. Mr. Beckstead noted that he had resigned as the president of the skatepark committee, and Steve Lamica had been appointed to replace him. The Council seemed to feel that the skatepark would be a short-term goal, and development of a children's park would be a long-term goal.
  9) Planning Programs:
   Short-term: The Council considered the staff suggestions, including update of the addressing maps; permanent mounting of Riparian, Geologic Hazard, and other maps; implementation and education for significant natural resources overlay zone, including significant wetlands and riparian corridors for City staff, general contractors, and landscape architects and arborists; completion of the Waldport Urban Growth Boundary expansion process with the County and LCDC; and completion of the management plan for the Waldport section of the Pacific Coast Byway Corridor management plan for US 101 in Oregon. Discussion ensued.
   Long-term: The Council considered the staff suggestions, including linking with the County computerized system for addressing and infrastructure; shared services for code enforcement; and performing in-house building inspections rather than contracting with County. Ms. Leonard noted that the linking suggestion had been covered under the earlier topic of Finance and Administration.
  10) Law Enforcement & Public Safety:
   Short term: Discussion ensued regarding whether the City should consider a ballot measure for the November election to determine what the wishes of the people were in regards to the issue of law enforcement. Consensus of the Council was to have the Traffic Safety Committee review the issue and provide some proposed language for the measure.
   Long-term: Mr. Beckstead suggested that a South County animal control officer would be a good long-term goal to work towards.
  11) Library:
   Short-term: The Council considered the staff suggestions, delineated by category as follows: 1) Collection - Initiate collections of recorded text and music on CD; increase access to electronic databases; evaluate non-fiction collection; maintain collection through purchase and weeding. 2) Programs - Provide eight summer reading programs from June-August for area youth; provide story time for preschoolers weekly; provide monthly school visits for preschool and Headstart. 3) Access - Conduct a survey to determine if we are offering the best array of hours for current staffing (current hours = 39 a week, with hours Saturday and two evenings); continue to develop presence on the Internet. 4) Library Facility - Get the most out of the current space through regular maintenance and replacement of furnishing s to make a pleasant public space; assist the Friends of the Library in establishing a support base for new building program.
   Long-term: The Council considered the staff suggestions, delineated by category as follows: 1) Governance - The Board of Trustees will continue to establish and review policies related to the functions of the Library. 2) Collection - Continue to develop a quality collection to reflect the community's needs. 3) Programs - expand services to youth; programs for Young Adults; more collaboration with area schools; provide a space for programming for all ages. 4) Access - Provide 50 service hours a week; 24-hour access to reference, readers' advisory materials and the library catalog on the Internet; create an ADA accessibly facility. 5) Library Facility - Construct a new facility of at least 5000 square feet to meet service requirements for colleciton, programs, and collaborations. There were no additional suggestions from the Council.
  12) Senior Center: Following a brief discussion, the Council identified opening up the use to broader audiences, and gaining staffing and board membership as short-term goals. A long-term goal would be the expansion of the facility for other uses.
  13) Youth Programs: Mr. Beckstead proposed generating citizen involvement in youth programs as a short-term goal, and volunteered to organize a group to formulate a plan for this. There were no long-term goals identified.
  14) Disaster Preparedness: Councilor Welch noted that working with the Fire District to develop a realistic tsunami evacuation plan and a plan for disaster recovery were both short-term goals. Mr. Beckstead asked about participating in a homeland defense program, and Councilor Welch indicated that he was under the impression that the County is working on some sort of plan.
  15) Grants Program: It was noted that the City was always looking for grant monies for various programs. A long-term goal might be to explore the idea of hiring a grantwriter, possibly sharing that person with Yachats or contracting with persons for grantwriting in certain areas of expertise.
  16) City Council Education: A brief discussion ensued regarding the benefits of attending the annual League of Oregon Cities workshop for new government officials.
  17) General Government: Discussion ensued regarding the perceived differences between a City Manager and a City Administrator. It was felt that the main difference was that the City Administrator answers to the Council on anything that is not clearly defined or where precedent is set, whereas a City Manager has carte blanche authority to take action on behalf of the City, without the need for consulting the Council.
 Ms. Leonard noted that Mr. Beckstead had indicated his willingness to serve on the Budget committee as a citizen participant, and the Council would need to appoint him prior to the first budget meeting. Acting Mayor Moore moved to appoint Mr. Beckstead to the Budget Committees, to fill one of the citizen vacancies. Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
3. ADJOURNMENT: At 12:35 p.m., there being no further business to come before the Council, Councilor Peterson moved to adjourn. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 2nd day of May, 2002.
SIGNED by the Mayor this 2nd day of May, 2002.
Scott Beckstead, Mayor



MARCH 26, 2002 (BUDGET COMMITTEE MINUTES)


1. CALL TO ORDER AND ROLL CALL: Acting Mayor Moore called the meeting to order at 1:30 p.m. Members Church, Moore, Peterson, Woodruff, Abbott, Beckstead and Campbell were present. Member Welch arrived at 1:33 p.m. Member Tryon arrived at 2:30 p.m. Members Bregenzer and Howell were absent. A quorum was present.
 Ms. Leonard stated for the record that an affirmative vote of the majority of the Budget Committee membership was required to pass a motion. As there were 11 members on the Budget Committee, 6 votes would be required for a motion to pass.
2. SELECTION OF BUDGET COMMITTEE CHAIR: Mr. Church moved to appoint Mr. Moore as Chair of the Budget Committee. Mr. Abbott seconded. There were no other nominations, and the motion carried unanimously on a voice vote.
3. PUBLIC HEARING(S) - City of Waldport Budget for Fiscal Year 2002-2003 and State Revenue Sharing: Chair Moore opened the public hearings. Mr. Campbell noted receipt of the letter from Mr. Sagaitis regarding the error in publication. Ms. Leonard responded that Mr. Sagaitis was correct, the newspaper had left out part of the required information on the second notice. The issue had been discussed in the Council meeting of Saturday, March 23.
 Ms. Leonard addressed the scheduling for the Budget hearing noting that, if need be, the meeting could be continued to Thursday; the notices for the meeting had included the language for this. The final budget hearing and adoption of the budget document would be done at the Council meeting on June 6.
 Ms. Leonard indicated that the budget message was included in the packet materials, and expressed her willingness to answer any questions. Mr. Welch asked about the phrase "minimally sufficient", and Ms. Leonard responded that simply using "sufficient" would have been misleading. There were some very small contingencies in this budget, and although the City may be able to get through the upcoming fiscal year without any problem, some judicious reductions would probably be in order next year.
 Ms. Leonard also noted that there was a memorandum of budget considerations included in the agenda packet, with issues that had arisen after the budget document had gone to print. She clarified that, in looking through the budget there were two columns on the right-hand side of the page, entitled "2003 Requested" and "2003 Proposed". The "requested" was the original budget as suggested by department heads and council committees. The "proposed" was the end result, and would be the column that the budget committee would be dealing with.
 Chair Moore noted that there was still about five minutes before the next public hearing and invited Ms. Watson, the Chamber of Commerce representative to give her presentation. She addressed the Committee, noting that the Chamber realized that the funds requested are part of the General fund. They would appreciate consideration of their request; the monies would be utilized for promotional purposes for the City, purchase of decorations, and signage in cooperation with the Economic Development Committee and Economic Development Alliance.
 There were no further public comments on the Budget document or State Revenue Sharing. Chair Moore closed the public hearings and recessed the City of Waldport Budget Committee meeting at 1:45 p.m.
 At 1:50 p.m., Chair Moore reconvened the City of Waldport Budget Committee meeting, and opened deliberations. Chair Moore moved to approve the budget as presented. Mr. Welch seconded, and the motion carried unanimously on a voice vote.
 Discussion ensued regarding the General Fund - Revenues. Ms. Woodruff proposed the Council consider an increase in transient room tax from 6% to 7%, as other communities in the area were doing. She then moved to amend the revenues to reflect that proposed increase. Mr. Welch seconded. Discussion ensued regarding which entities pay, collection efforts, and including vacation rentals. It was clarified that the cost was passed on to the tourists, it was not taken from City residents. The motion then carried unanimously on a voice vote.
 At 2:00 p.m., Chair Moore recessed the Budget Committee meeting.
 At 2:45 p.m., Chair Moore reconvened the Budget Committee meeting. 
 Ms. Woodruff noted that business license fees were being looked at by the Finance and Administration Committee, and wondered if it should be reflected in the budget. Ms. Leonard noted that an increase could be included in the final budget document to be adopted on June 6 if a decision was made by then. Ms. Leonard noted a change in Contingency and Available Cash on hand, which both needed to be reduced by $3,100 for the purchase of the Continental software in the current fiscal year. Contingency was now $30,901 and Available Cash on Hand would be $58,800.
 Discussion ensued regarding the Transfer to Library Building Fund. Chair Moore moved to transfer the $1000 allocation back to Contingency. Ms. Woodruff seconded, and the motion carried unanimously.
 Ms. Woodruff moved to dissolve the New Library Building Fund and move the $13,300 into the Building Improvement fund, and eliminate the $1000 transfer from the General Fund to the New Library Building Fund. Mr. Welch seconded. The motion carried unanimously on a voice vote. Staff clarified that, in order to dissolve the fund, the fund needed to be declared as no longer necessary. The funds would then collapse to the General Fund. Ms. Woodruff moved to declare the New Library Building Fund as unnecessary, and to transfer those funds to the General Fund. Mr. Welch seconded, and the motion carried unanimously on a voice vote. Ms. Woodruff then moved to transfer $13,300 from the General Fund to the Library Building Fund. Mr. Welch seconded, and the motion carried unanimously on a voice vote.
 Under General Fund Administration Department, Mr. Abbott noted a concern that the two computers being used by staff need to be replaced this year. He would also like to see an allocation for a new scanner. Mr. Abbott then moved to take $2,500 from Contingency and place it into Computer Equipment. Mr. Welch seconded, and the motion carried unanimously on a voice vote.
 Ms. Leonard noted that COG was asking to stay, so the miscellaneous revenue may not need to be reduced, although the lease will probably need to be renegotiated. Consensus was to leave it as is at present.
 Noting that there was only $200 allocated to Meeting Expenses, Ms. Woodruff moved to increase the allocation by $1000, to be taken from Contingency. Mr. Abbott seconded. Following a brief discussion, the motion failed, with Members Church, Welch, Moore, Woodruff, and Abbott voting "Aye"; Members Peterson, Beckstead, Campbell and Tryon voting "Nay" on a roll-call vote.
 Mr. Abbott asked about an allocation for software maintenance, noting that at least part of that maintenance should come from General Fund, as well as the Water and Sewer Funds. He moved to take $300 from Contingency and put it in Software Maintenance for the Finance program. Mr. Church seconded, and the motion carried unanimously on a voice vote.
 Mr. Beckstead asked about Community Contributions. Ms. Leonard explained that the $1100 in the line item was for the water/sewer expenses for the Kendall Field ballfield. Ms. Leonard noted that this was where the allocations, if any, for outside agency requests would also be placed. Discussion ensued. Mr. Welch noted that the package of outside agency requests could not be adequately addressed until the rest of the budget has been reviewed, as monies might be needed for other allocations. Consensus of the Committee was to defer the discussion for the outside agency requests.
 Mr. Church noted Parks Maintenance did not have any allocation, and Ms. Lawson explained that the Parks had been moved into a separate fund.
 Ms. Woodruff noted health insurance costs have increased dramatically and wondered if the employee split was included in the allocation. Staff explained that the General Fund reflects continuing health costs for the former City Administrator, with the payments being reflected in Miscellaneous Revenues. Discussion ensued. Ms. Lawson clarified that the remainder in the line item did reflect an estimated 20% increase, which was the City's portion of the increased costs.
 At 3:30 p.m., the Committee recessed for a 10-minute break. At 3:40 p.m., Chair Moore reconvened the meeting.
 Ms. Woodruff clarified that the allocation for Solid Waste Consortium was for Level 2 service, staff confirmed.
 Mr. Church mentioned that the internet costs might be overstated, as the Fire District would be paying half the cost for the service.
 Mr. Beckstead noted that he would be happy to pay for the Mayor's Association dues, as well as absorbing the cost for mileage for the Mayor's Association meeting. Mr. Beckstead moved to personally pay the dues and put the money back into Contingency. Mr. Moore seconded. Ms. Tryon indicated she was hesitant to remove the allocation for historical purposes, as it might be overlooked in future budgets. Mr. Peterson agreed. following a brief discussion, the motion failed unanimously on a voice vote.
 Mr. Church moved to take $300 from Website Expense and put it into Contingency. Mr. Abbott seconded, and the motion carried unanimously on a voice vote.
 Noting the need for maintenance on the copier, Mr. Abbott moved to take $500 from Contingency. Mr. Church seconded, and the motion carried unanimously on a voice vote.
 Staff clarified that the Janitorial Services in General Fund - Administration was only for the City Hall building and the Firehall meeting room. Other janitorial services are reflected in separate funds.
 Under General Fund - Legal Services, Ms. Leonard noted that legal services have been reallocated as per her budget message. Ms. Woodruff asked if the estimate reflected the discussions about using the attorney more efficiently, Ms. Leonard responded that this had not been included, but there may be some cash carryover next year as a result.
 Mr. Welch noted that, General Fund - Public Safety, the City was still under negotiation for the Sheriff's Department contract. Any changes will be reflected in the final budget document to be adopted in June, and if the change was over 10%, the Budget Committee would need to reconvene.
 Under General Fund - Library, Ms. Tierce explained that the Youth Center contributes 1/3 of the utility costs. Mr. Church asked about the increase in telephone costs. Ms. Tierce noted they had in the past received an "E-rate" rebate, which would be credited to the actual account line, but they could not anticipate receipt of the rebate again this year.
 It was noted that $3600 may be a high estimate for electricity in the Senior Center Fund. Ms. Tryon expressed concern that the fund needed to be reviewed, as the building may not continue to be operated as it had historically been. She indicated that the City may be taking over some functions of the operation. Discussion ensued, and Chair Moore asked that the Senior Center be placed on the next Council agenda for discussion.
 Discussion ensued regarding the suggestion of a local option tax for Parks Maintenance. Ms. Leonard clarified that development as well as maintenance could be included. Mr. Beckstead moved to recommend a local option tax, in an amount to be determined by the City Council, for parks development and maintenance. Mr. Peterson seconded. Discussion ensued regarding maintenance costs. Ms. Leonard pointed out that the Available Cash on July 1st would be decreased by $900 due to the completion of a survey of the Rebel Road property. This would also decrease the Park Maintenance Services by $900. Ms. Woodruff noted the Parks Committee was looking at the "Adopt A Park" program, which was currently undergoing a legal review. Her concern was the removal of the ICR between the requested and the proposed budget, as the personnel costs should not come from the utility funds. She stated that the proceeds from the sale of the Rebel Road property were supposedly dedicated to Parks, although when the money comes in, there could be a different decision. Ms. Tryon stated that restroom facilities should always be included in the parks plans. The motion on the local option tax then carried, with Members Church, Welch, Moore, Peterson, Woodruff, Abbott, Beckstead and Tryon voting "Aye"; Member Campbell voting "Nay". He explained that he wanted to take the discussion further. Ms. Woodruff moved to take $900 from General Fund Contingency and put it into Available Cash in the Parks Fund. Campbell suggested moving more money from Contingency, then tackling the issue of the local option tax at the Council level. The motion died for lack of a second. Mr. Campbell moved to take $4000 from General Fund Contingency and put it into the Parks Fund, to make the Transfer from General Fund $5000. Mr. Welch seconded. Mr. Campbell explained that this was just based on the estimated costs for maintenance and irrigation, and installation of a handicapped-accessible Porta-Pottie. The motion carried unanimously on a voice vote.
 Ms. Woodruff asked about the $20,000 in Gifts and Donations in the Skatepark Committee Department, indicating that this should be removed since it was based on a theoretical donation. She also felt that Waldport Skatepark Committee should get the $300 in Available Cash. Chair Moore moved to reduce the Gifts and Donations to 0. Mr. Welch seconded. Staff pointed out that when monies were received, such as the $5000 from the Skatepark Committee for the design expenses, the monies needed to be budgeted for both revenues and expenditures. The motion then carried unanimously on a voice vote. Chair Moore moved to reduce the Available Cash to 0. Mr. Beckstead seconded. The motion carried unanimously on a voice vote. Mr. Beckstead moved that the $300 be paid to the Chamber of Commerce for the Skatepark Committee. Chair Moore seconded. The motion carried unanimously on a voice vote.
 Discussion ensued regarding the Self Insurance Fund. Ms. Tryon asked for historical background on the increase in allocation, and whether the fund could be reduced. Staff would try to have the information by Thursday.
 In regard to both the Water GO Bond Fund and the Sewer GO Bond Fund, Ms. Woodruff noted receipt of the letters from Mr. Sagaitis, and asked that staff check out the validity of the proposal. Consensus of the Committee was that a change in the methodology of assessment would be a recommendation to the Council.
 In regard to Yaquina John Point LID, Chair Moore noted that it appeared that the City may be close to being able to pay off the Loan. Staff indicated that would be entirely up to the property owners, since everyone would need to pay off their loans first.
 At 4:53 p.m., Chair Moore recessed the meeting until Thursday, March 28th at 1:30 p.m.

Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 2nd day of May, 2002.
SIGNED by the Mayor this 2nd day of May, 2002.
Scott Beckstead, Mayor



MARCH 28, 2002


1. ROLL CALL: Acting Mayor Moore called the meeting to order at 1:00 p.m. Acting Mayor Moore and Councilors Church, Welch, Peterson, Woodruff and Abbott answered the roll. A quorum was present.
2. DISCUSSION/ACTION ITEMS:
 A. Consideration of Ordinance No. 680 (Annexation by Consent): Acting Mayor Moore noted that this was the annexation of the Corona Court properties. Councilor Welch moved to read Ordinance No. 680 by title only for the first and second readings. Councilor Church seconded. The motion carried unanimously on a voice vote. Acting Mayor Moore read Ordinance No. 680 twice by title only. Councilor Welch moved to approve Ordinance No. 680 as read, Councilor Church seconded. The motion carried unanimously on a voice vote.
 B. Other Issues: Mayor Moore announced that the County Planning Commission had approved the City's proposed Urban Growth Boundary expansion. The issue would now be passed on to the County Commission.
4. ADJOURNMENT: At 1:04 p.m., there being no further business to come before the Council, Councilor Welch moved to adjourn. Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 2nd day of May, 2002.
SIGNED by the Mayor this 2nd day of May, 2002.
Scott Beckstead, Mayor



MARCH 28, 2002 (BUDGET COMMITTEE MINUTES)


1. CALL TO ORDER AND ROLL CALL: Chair Moore called the meeting to order at 1:30 p.m. Chair Moore and Members Church, Welch, Peterson, Woodruff, Abbott, Campbell, Tryon, Bregenzer and Howell were present. Mr. Beckstead arrived at 1:33 p.m. A quorum was present.
2. CONTINUATION OF DELIBERATIONS: Chair Moore noted that this meeting was a continuation of the deliberations of the Budget Committee from their meeting of March 26, 2002.
 Ms. Tryon noted that she had a concern about business license fees, both the increase and the waiver of fees for banks and real estate offices. Ms. Leonard noted the City Attorney had investigated the issue and responded that there were state statutes. Ms. Tryon explained that she had checked with Newport, and they required licensing from all of them. Ms. Leonard responded that she would recheck with the City Attorney.
 Mr. Beckstead noted that he had gotten a phone call from Mr. Sagaitis, inquiring as to how the Committee could have their meeting. He alerted the Committee to the fact that Mr. Sagaitis may be pursuing the issue. Ms. Woodruff noted that she had also spoken with Mr. Sagaitis, who indicated that he would like the committee to reschedule the meetings. Ms. Leonard stated that the issue had been addressed at the March 23, 2002 Council workshop, both verbally and in writing.
 Discussion ensued regarding the Self-Insurance Fund. Mr. Campbell moved to eliminate the fund, take the money and put it into Contingency, then build two funds, one for unemployment, one for casualty. Ms. Leonard noted that part of dissolving the fund was to declare the fund unnecessary. Her suggestion would be that if they wished to do this, they should dissolve the fund and rename the new fund "Unemployment" or some other term which clarifies its purpose. Campbell withdrew his motion. Ms. Leonard stated that it would be good to have a resolution on the books that clarifies the purpose of the fund in order to eliminate confusion. Discussion ensued. No further action was taken.
 There were no further questions regarding the Water GO Bond, Sewer GO Bond or Yaquina John Point LID.
 The Committee returned to discussion regarding the New Library Building Fund. The Budget Committee had previously eliminated by motion the New Library Building Reserve fund. The motion had been made to move the money into the Library Building Improvement Fund. Chair Moore believed that the individual thought the monies were being moved into the General Fund. Ms. Woodruff moved to clarify the motion, declaring the New Library Building Reserve Fund as no longer necessary, and moving the funds to the General Fund, Library Services, line #71133. Moore seconded. Discussion ensued. The motion failed, with Chair Moore voting "Yes", and Members Welch, Church, Woodruff, Peterson, Abbott, Beckstead, Campbell, Tryon, Bregenzer and Howell voting "Nay". Ms. Woodruff moved to declare the New Library Building Reserve Fund as no longer necessary, and moving the $13,300 into the General Fund Contingency. Mr. Welch seconded. The motion carried, with Chair Moore and Members Church, Welch, Woodruff, Peterson, Abbott, Beckstead, Campbell, Tryon and Howell voting "Aye", Mr. Bregenzer voting "Nay". Ms. Woodruff then moved to transfer $5,000 from General Fund Contingency to Library Building Improvements. Mr. Welch seconded. The motion carried, with Chair Moore and Members Church, Welch, Woodruff, Peterson, Abbott, Beckstead, Campbell, Tryon and Howell voting "Aye", Mr. Bregenzer voting "Nay".
 Under Community Contributions, Ms. Woodruff noted all the groups were worthy causes, but she was struggling with the idea of taxing citizens and then making donation choices for them. Moore agreed, noting that many individuals have their favorite charities, but they make personal choices as to donations. Ms. Woodruff noted that the Chamber was an entity which did help to promote Waldport and thereby benefit all the community members, and the increase in room tax could be used to fund the Chamber's efforts. Discussion ensued. Campbell moved to put $3000 towards the Chamber. Chair Moore seconded. It was noted that the Chamber was hoping that the funding could be tied to a percentage amount of room tax. Campbell amended his motion to allocate $3,000 or 1% of the room tax, whichever is greater. Chair Moore seconded. The amendment to the motion carried with Chair Moore and Members Welch, Woodruff, Peterson, Abbott, Campbell, Howell and Bregenzer voting "Aye", Members Tryon, Beckstead and Church voting "Nay". The main motion, as amended, then carried with Chair Moore and Members Welch, Woodruff, Peterson, Abbott, Campbell, Howell and Bregenzer voting "Aye", Members Tryon, Beckstead and Church voting "Nay". Mr. Church moved to allocate $300 to Meals on Wheels. Mr. Campbell seconded. Mr. Welch noted the program was funded by State of Oregon taxes through the Council of Governments. The motion then failed, with Members Church, Peterson, Bregenzer and Howell voting "Aye", Chair Moore and Members Welch, Woodruff, Abbott, Beckstead, Campbell and Tryon voting "Nay".
 Under the Public Works Fund, Mr. Church noted Legal Services had not originally had an allocation, and if it had not been asked for, why had money been allocated. Staff explained the Internal Cost Recovery for Legal Services. In response to a question regarding on-call time, Mr. McClintock noted that the employees were paid $1 per hour for on-call, with a minimum of 2 hours of overtime when they are called out. Every 6 weeks, an employee takes a week of on-call time. Ms. Woodruff noted that the fencing bid was for $5000, and wondered why the allocation was $9000 in the budget. Following a brief discussion, Chair Moore moved to reduce line 80005 to $5000, and to place $4000 in the Public Works Contingency. Mr. Church seconded, and the motion carried unanimously on a voice vote.
 Ms. Woodruff asked the increase in the PERS, when the allocation for Social Security appeared to be about the same as last year. Following a brief discussion, Ms. Leonard indicated that staff will confirm the allocation is accurate, any change would go into the Public Works Fund Contingency.
 Utility Reserve Fund: Staff explained that the $6000 under Capital Outlay was for replacement of the striper and purchase of 4 VHF radios. Next year, those items will appear on the list for proposed future capital expenditures. Mr. Peterson asked about total hours per month for the excavator and the grader, his point being that maybe the City should look at renting or leasing the equipment rather than purchasing. Mr. McClintock agreed to a certain extent, but it was not a question of convenience, more a question of application. The grader had been purchased several years ago, and was not needed as much now. Mr. McClintock stated that the excavator has already paid for itself. Ms. Woodruff asked that the Council be consulted when new equipment is requested and provided with a justification for purchase. Chair Moore noted that, every time they buy a new piece of equipment, the Council is consulted because they are capital expenditures which have to be approved. Mr. McClintock assured the Committee that there are hour meters on every piece of equipment and the hours are tracked. Chair Moore indicated that the Budget Committee may revisit this fund before the end of the meeting.
 Chair Moore stated that the proposed Stormwater Fund had been tabled last year. He had previously tabled the issue, so he took it off the table, then moved to table it again for another year. Mr. Bregenzer seconded. The motion to table failed, with Chair Moore and Members Welch, Peterson, Bregenzer and Howell voting "Aye", Members Church, Woodruff, Abbott, Beckstead, Campbell and Tryon voting "Nay". Mr. McClintock stated that eventually, all cities were going to be required to treat stormwater. Also, the City had done some storm drainage work in Old Town. There was currently no methodology for maintenance of the installed system or replacement of pumps, or provisions for the future when the City would be required to comply. Historically, the street department had borne the brunt of the cost, and this had been proposed as a means of alleviating that strain. Discussion ensued. Mr. Church moved to table the issue until the next budget year, Mr. Bregenzer seconded. The motion carried unanimously on a voice vote.
 Water Fund: Staff noted that SDC revenues were definitely lower than anticipated, and the Contingency was very low, only 1.6%. Discussion ensued regarding the Interconnection Feasibility Study. Chair Moore indicated that this was a study currently underway, with a grant for $48,000 and possible funding from RIB. The balance of approximately $6,000 to $7,000 would need to be funded by the entities involved. The City will gain the engineering from the study for the eventual consolidation with Yachats and Southwest Lincoln County Water District. He noted that the City would need to prepare to bear up to half that cost. If Toledo, Seal Rock and Southwest Lincoln Water District did not participate, Yachats and Waldport had made a commitment to pay for it. He proposed to put $3,500 back in, taking the monies out of Water Systems Material (Line 71164). Discussion ensued. Mr. Welch moved to put $3,500 into Line 80201 and take the funds from Line 70833 (Waterline R & M). Mr. Church seconded. Mr. McClintock noted that the City was also getting a Water System Plan update as part of this study. Mr. Howell asked if it was to Waldport's advantage to consolidate, and the reply was affirmative. The motion then carried unanimously on a voice vote. Mr. Beckstead also noted that water rates may decrease as a result of consolidation, as the costs would be spread over a larger group. Mr. Bregenzer and Mr. Howell left at 3:15 p.m.
 Ms. Lawson noted that the total expenditure for the meter wand system would be accrued in the current fiscal year, although half would be paid in the next fiscal year. The Transfer to Utility Reserve of $86,000 was for the Raw Water Improvements, also $75,000 of SDC monies were allocated for that purpose. Mr. Campbell asked if there was any additional monies in Waterline Maintenance that could be placed in Contingency. It was noted that the monies could be moved at any time, as it is already within the fund.
 In regard to the Raw Water Improvements, a brief discussion ensued about the raw water customer cost-sharing. This may result in more money in contingency. Ms. Leonard noted a change to the Raw Water Improvements. The total project cost should be decreased by $83,300 as the engineering had already been paid out. Ms. Woodruff moved to decrease both the Grant Proceeds and Capital Outlay by $83,300. Mr. Welch seconded, and the motion carried unanimously on a voice vote.
 Under Sewer User Fees, it was noted that staff should have been more conservative on sewer revenues. It was proposed to reduce sewer user fees by $23,400 and sewer contingency by the same. Discussion ensued.
 At 3:33 p.m., the Committee took a 10-minute break. The meeting was reconvened at 3:40 p.m.
 Further discussion ensued regarding sewer user fees. Ms. Leonard asked that they let staff reconsider and maybe reduce the estimation prior to final adoption of the budget. Mr. Church moved to implement staff's recommendations that do not include the estimated 1% in growth. Mr. Welch seconded. The motion carried, with Chair Moore voting "Nay", Members Welch, Church, Woodruff, Peterson, Abbott, Beckstead, Campbell and Tryon voting "Aye".
 In regard to the Lagoon Dredging, Chair Moore asked about the bid for the dredging. Mr. McClintock noted that the $125,000 bid was the lowest phone bid to-date, and did include the trucking costs.
 Mr. Abbott indicated that only half the amount for the utility billing software support had been allocated so far, from the General Fund. He moved to take $150 from the Water Fund Contingency and put it into Software Maintenance. Mr. Beckstead seconded, and the motion carried unanimously on a voice vote. Mr. Abbott then moved to take $150 from the Sewer Fund Contingency and put it into Software Maintenance. Mr. Peterson seconded, and the motion carried unanimously on a voice vote.
 Chair Moore moved that the Waldport Budget Committee accept the budget for Fiscal Year 2002-2003 as amended and recommend its adoption to the Waldport City Council. Mr. Church seconded. The motion carried unanimously on a voice vote. Chair Moore moved that taxes for the 2002-2003 Fiscal Year be approved at the rate of $2.3328 per $1000 of assessed value for operating purposes, and in the amount of $143,043 for the payment of bond principal and interest. Mr. Welch seconded. The motion carried unanimously on a voice vote. Chair Moore moved to approve the State Revenue Sharing and recommend its adoption to the Council. Mr. Beckstead seconded, and the motion carried unanimously on a voice vote.
3. ADJOURNMENT: At 3:51 p.m., there being no further business to come before the Committee, Mr. Welch moved to adjourn. Mr. Beckstead seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 2nd day of May, 2002.
SIGNED by the Mayor this 2nd day of May, 2002.
Scott Beckstead, Mayor