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CITY COUNCIL MEETING MINUTES

JUNE 6, 2002


1. ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Peterson, Moore, Welch and Church answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS:
 A. Letter from Roger Grady Re Nelson Wayside Drive: Ms. Leonard noted that he had not been able to attend the meeting. Councilor Moore suggested that the Infrastructure Committee be charged with looking at this issue before the next Council meeting. There were no objections.
 Annie Watson, President of Waldport Chamber of Commerce, addressed the Council regarding concerns about a possible soup kitchen at the VFW Hall, being proposed by the Baptist Church. Chamber members are expressing a concern and wondering if there would be an opportunity for comments. Mayor Beckstead asked whether the VFW had expressed an opinion, Ms. Watson indicated that she had spoken with them and it appeared that the idea was moving forward. The concern was not the soup kitchen, but where homeless individuals may sleep and whether other amenities would be available for them. Councilor Peterson suggested that someone from the City contact the VFW and find out what was going on. Councilor Church will contact Harvey Himes from the VFW and Aaron Gushwa from the Baptist Church.
 Mike Lawrence, Pastor of the Foursquare Church, addressed the Council regarding a request for operating the Fourth of July Fireworks booth at the Waldport Motel site. He indicated that the proceeds from the sales are dedicated to sending children to summer camp. He had been informed that morning that the Post Office would no longer allow any such activities on their property. The stand would be up from July 1st through the 4th. Councilor Church asked about insurance, Mr. Lawrence responded that they were self-insured, and did have liability insurance for the fireworks stand, including $1M in liability and $50,000 in fire damage. Mayor Beckstead noted that this was an Urban Renewal Agency issue, and suggested recessing the Council meeting and opening an Urban Renewal meeting for discussion. Councilor Peterson moved to recess the Council meeting, Councilor Mooreseconded, and the motion carried unanimously on a voice vote.
 Chair Moore opened the Urban Renewal Agency meeting. Member Peterson then moved to grant permission for the Foursquare Church to use the Waldport Motel site. Member Church seconded. Member Welch stated that he was a little uncomfortable with speakers coming and expecting an immediate response; he would like a little more time for thought. Member Abbott noted that this was Urban Renewal, not Council, and Member Welch agreed, but he just wanted to ensure that this would not be a precedent-setting issue. Member Beckstead expressed a concern regarding liability, and the City Attorney responded that there should not be a problem, as long as the church's insurance coverage is verified. The motion then carried unanimously on a voice vote. Mr. Lawrence will provide a copy of the insurance to Ms. Leonard. Chair Moore then adjourned the Urban Renewal Agency meeting.
 Mayor Beckstead reopened the Council meeting.
 Kristy Bellavita, from Tidewater and associated with the Youth Center, noted that there had been an increase in the amount of property damage being caused by the youth in the area. She proposed that the Council consider establishing a community accountability board, comprised of law enforcement, school representatives, city officials, etc., where perpetrators are referred to the board and given consequences and accountability. She indicated that she could put together the information if the Council were interested. Mayor Beckstead recommended putting together a packet to give to the City Administrator, then maybe three Council members could get together and look it over prior to the next Council meeting.
3. COUNCIL COMMENTS AND CONCERNS: Mayor Beckstead noted that the announcement regarding the workshop had to do with the special meeting to discuss the skatepark. It would be held on June 12, 2002 at 5:30 p.m. The Skatepark Committee members would be there with financial information, the Council would be there, and he urged all other interested persons to attend. He noted that the 8th grade graduation was scheduled for 6:30 the same evening, but hoped that they could discuss as much as possible and then schedule another meeting.
 Councilor Woodruff, noting that she was the Council's delegate to the Solid Waste Consortium, reported that they were concerned with getting a standardized margin of increase in the rates for garbage hauling in the county. They would like information as to whether the City would like to see an increase every year or so, or a larger increase every five years.
4. MINUTES: The Council considered the minutes from the May 2, 2002 meeting. Councilor Moore moved to approve the minutes as presented. Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
 A. Sheriff: Sheriff O'Brien was present to address the Council. He indicated that the "numbers" appeared to be down, and was not sure of the reason, though they were in the process of implementing a new computer program. Mayor Beckstead asked if there were any objections to moving up the discussion of the IGA for law enforcement services. Ms. Leonard reminded the Council of the Public Hearings scheduled for 7:30 p.m.
 At 7:34 p.m., Mayor Beckstead opened the Public Hearing on the City of Waldport Budget for Fiscal Year 2002-2003. There were no public comments. Mayor Beckstead then closed the Public Hearing.
 At 7:35 p.m., Mayor Beckstead opened the Public Hearing on State Revenue Sharing. There were no public comments. Mayor Beckstead then closed the Public Hearing.
 Mayor Beckstead invited Sheriff O'Brien back to the podium. Councilor Welch asked about the recent arrest by Deputy Endicott, and wondered if Sheriff O'Brien had any information in regards to the "substantial" amount of drugs which had been seized. Sheriff O'Brien indicated that he will look into it and provide information to the Council.
 The Council took up the issue of the Intergovernmental Agreement for Law Enforcement Services. Councilor Moore moved to accept the agreement as negotiated. Councilor Welch seconded, and the motion carried, with Mayor Beckstead and Councilors Abbott, Woodruff, Moore, Welch and Church voting "Aye", Councilor Peterson voting "Nay".
 B. City Administrator: Ms. Leonard reported that she had met with City Planner Thompson before he left regarding the Mercantile Building, and he had assured her that the issues have been resolved. The RARE Grant application was being finalized by June 14th, and the main project would be a continuation of Mr. Cerbone's work, and working with the TGM Grant. She asked if the Council wished to also have that person explore the feasibility of forming a Parks District, as such as study would be considered a "deliverable" by the RARE program. Mayor Beckstead responded favorably, and Councilor Woodruff suggested broadening the study to "parks and recreation" rather than just "parks". There were no objections. Ms. Leonard reported that there was a 306A grant available to provide public access to waterways. Mayor Beckstead and Councilors Woodruff and Welch had met to discuss the possibilities for the grant, and had decided to focus on the beginning of the Lint Slough trail behind the shop, with improvements such as a viewing platform, picnic tables, a gazebo and some parking. Ms. Leonard reported that Oregon Fish and Wildlife had not seen any problems with the idea. Mayor Beckstead noted that this tied in with the Lint Slough Trail project, and would provide access for many individuals. Councilor Church asked about the amount of the grant, and Ms. Leonard responded that it was for up to $50,000. She was exploring the possibility that the grant for the trail project and the OYCC grant could be used as match for the 306A grant. The deadline for the grant was July 1st, and with the Council's permission, she would move forward with it. There were no objections. Ms. Leonard reported that the City had received official remand of the Urban Growth Boundary that week. She proposed that the new planner look at the issues and the findings. Officially, the issue was that the City needed to adopt the proposed boundary by ordinance rather than by resolution. The County had also suggested that the Council review the appeals. Discussion ensued regarding the process of excluding or including property, and the implications for property included in the UGB. Ms. Leonard indicated that she would have a report prepared by the July Council meeting. She gave a brief update on the RIB grant process, stating that the contracts were being prepared, although they would not be signed until after the Legislative Session was adjourned. Mayor Beckstead noted that at the last mayor's breakfast he was charged with drafting a letter to the County Commissioners, asking that the mayors have a greater say in the allocation of the monies, especially for the smaller communities. Ms. Leonard reported that the surplus patrol car had been delivered, and Public Works would start placing it around the City in strategic locations. The final issue in Ms. Leonard's report was in regard to the paint color for City Hall. The decision would need to be made sometime in June. Councilor Moore moved to give Ms. Leonard the authority to choose the color, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 C. City Attorney: Mr. Hammersley reported that the only pending item of litigation was the Sagaitis suit. The reply brief had been received, and he estimated that the City was three to six months away from argument. Regarding the "Adopt-A-Park" forms, CIS had reviewed the forms and they stated that the forms need a complete revision because of insurance considerations. Mr. Hammersley noted that he would be working with staff on the internal audit, and invited the Mayor to his office to receive the training on the EPA compliance documents. Mr. Hammersley stated that he had a couple of items for executive session.
 D. Public Works Director: Mr. McClintock reported that the Water Improvement project was proceeding on schedule. They had received the survey for the land partition, the signatures had been obtained. Mr. Lewis will take the partition to the County, then it needed to recorded and the property purchased for the pump station. Mr. McClintock has met with the City's engineers regarding the updates to the Water Master Plan, and had another meeting scheduled for June 13. They were close to finishing the document, which was a vital component to the upcoming project. Mr. McClintock reported that the City was still running off the impoundments and appeared to have an ample supply of water. Regarding Wastewater, he met with DEQ regarding the lagoon cleaning, they are going to do some more research. He noted that the original plans had called for a dredge in the lagoon and a sludge truck to haul biosolids. This could still be a viable option. Currently, the City was looking at a cost of about $125,000 every five to seven years to clean the lagoon. He proposed consideration of taking part of those monies to purchase a used dredge and a sludge truck. In response to a query from Councilor Welch, Mr. McClintock indicated that the repairs to the lagoon wall were scheduled to be done, but the dredging was currently on hold. Following a brief update on the work being done on the streets, Mr. McClintock indicated that he had been approached by Ms. McElroy regarding a request for 30-minute parking, across the street from Ms. Swander's office. He suggested that she come to the Council to plead her case. Ms. McElroy was invited to speak. She explained that her parking spaces are being occupied by people who work in the downtown district for up to 48 hours. She was asking for signage on two spaces, as she had parking in the back of the building for herself and her employees. Councilor Peterson cited a precedent set by the Council regarding limited parking for the old liquor store, and moved to approve the request for two 30-minute parking signs. Councilor Moore seconded. Councilor Abbott noted that most of the time these types of issues are referred to committee. Discussion ensued. The motion failed, with Councilors Abbott, Woodruff, Welch and Church voting "Nay", Mayor Beckstead and Councilors Peterson and Moore voting "Aye". Councilor Abbott moved to send the issue to the Traffic Safety Committee for recommendation and a policy. Councilor Welch seconded. The time limit for the issue would be the next regular Council meeting. The motion then carried unanimously on a voice vote. Mr. McClintock reported that there would be a county-wide testing of the tsunami siren system in the near future. He reviewed his recent meeting with ODOT regarding the Highway 34 paving and filling of Red Ditch. Their concern is the identification of Red Ditch as a wetlands, and Mr. McClintock informed the Council that mitigation might need to be undertaken. The paving would be done this fall, but the filling of the ditch might be delayed.
 E. City Planner: The Council acknowledged the written report in the packet materials.
6. COMMITTEE REPORTS:
 A. Finance and Administration: Councilor Peterson noted that the draft minutes from the May 28 meeting were in the packet. A report regarding the "pros and cons" of ballot measures for establishing a Parks District and for an advisory vote on law enforcement was being prepared by staff. Councilor Woodruff reported that a subcommittee has been formed to review the Council Rules, they would make a recommendation to Finance and Administration, who would then make a recommendation to the Council. Mayor Beckstead wondered about the necessity for a total review, when the recent Council goalsetting workshop had only resulted in a couple of changes, and Councilor Abbott responded that most of the changes were "housekeeping" issues, to clear up inconsistencies.
 B. Infrastructure Planning: Councilor Moore noted the minutes contained details regarding the discussion of the Highway 34 project. The other issue discussed was the review of the South Sewer project. The first draft of the LID document has been received, and the Committee would be reviewing it. There was a meeting scheduled with the City's engineer to iron out some of the details. They were still awaiting bids on the Starr Street sidewalk. Mayor Beckstead asked that the minutes from the May 28 meeting be amended to show that he had been present.
 C. Parks & Recreation: Councilor Woodruff reported that the weeding was ongoing at Meridian Park, and they would be trying something non-toxic on the bindweed. The Parks Committee will be writing a formal request to get some help for maintaining City spaces. Mayor Beckstead reported on the recent meeting at Crestline Park, noting the boundaries and points of interest. Councilor Moore suggested that the committee consider cleaning up the area in the rocks at Keady Wayside as well.
 D. Traffic Safety: Councilor Welch stated that the committee had made the request and recommendation for the surplus patrol car, and now that it was here they would be monitoring its effectiveness. He noted that Councilor Church had expressed an interest in serving on the committee. Councilor Welch moved to appoint Councilor Church to the Traffic Safety Committee. Councilor Moore seconded, and the motion carriedunanimously on a voice vote. Councilor Welch indicated that the committee would have a report regarding parking within two weeks. Councilor Moore mentioned a concern in Peterson Park, regarding an area on Merten Drive which the residents felt should be posted at 15 MPH due to poor visibility and a sharp turn. Councilor Welch indicated that this may be something Public Works could address; he will review the issue with Mr. McClintock.
 E. Economic Development: The Council noted the presence of the draft minutes from the May 14 meeting in the packet.
7. CONSENT CALENDAR: The Council considered the following items: City Engineer bill; City Attorney bill; City of Waldport Invoice #604; Beachcomber Days proclamation; Resolution No. 1005, Amending Budget for FY 2001-2002; and an addendum to the Mutual Aid Agreement with Southwest Lincoln Water District . Councilor Moore moved to approve the Consent Calendar, Councilor Welch seconded. The motion carried unanimously on a voice vote.
8. CORRESPONDENCE: The Council noted receipt of a letter from Delores Dorsey of the Senior Center regarding rocks in the parking lot and other issues of vandalism. Mayor Beckstead stated he had hoped to ask the kids to do more policing among themselves, as a small group of individuals was responsible for much of the mischief.
9. INFORMATIONAL ITEMS: The Council considered the following items: Waldport Library Board minutes and Monthly Circulation report; Planning Commission (draft) minutes from April 24 and May 21, 2002; Grant Status report; and a financial memo. Councilor Moore reminded the Council that the Friends of the Library were having their annual book sale on June 28 & 29.
10. PUBLIC HEARING(S):
 A. City of Waldport Budget for FY 2002-2003: Previously addressed.
 B. State Revenue Sharing: Previously addressed.
11. NEW BUSINESS:
 A. Consideration of Resolution Adopting Budget for FY 2002-2003 and Making Appropriations: Councilor Moore moved to approve Resolution No.1006. Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
 B. Consideration of Resolution Declaring the City's Election to Receive State Revenues: Councilor Woodruff moved to approve Resolution No. 1007. Councilor Moore seconded, and the motion carried unanimously on a voice vote.
 C. Consideration of Resolution Setting Sewer Rates for FY 2002-2003: Councilor Moore moved to approve Resolution No. 1008. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 D. Consideration of Resolution Creating Reserve Funds: Councilor Moore moved to approve Resolution No. 1009. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 E. Consideration of Resolution Repealing Certain Resolutions: Councilor Moore moved to approve Resolution No. 1010. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 F. Consideration of Ordinance Amending Municipal Code (Excavation/Cutting of City Streets): Councilor Moore moved to read Ordinance 682 twice by title only. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote. Mayor Beckstead read Ordinance No. 682 twice by title only. Councilor Peterson moved to adopt Ordinance No. 682 as read. Councilor Moore seconded, and the motion carried unanimously on a voice vote.
 G. Consideration of IGA for Law Enforcement Services: Previously addressed.
 H. Consideration of Request for Street Closure: Councilor Moore moved to approve the request to close Maple Street on the evening of June 15 for the purpose of holding a street dance as part of the Beachcomber Days celebration. Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
12. OLD BUSINESS: None.
13. EXECUTIVE SESSION(S): At 8:40 p.m., the Council adjourned into executive session pursuant to ORS 192.660(1)(h): To consult with counsel regarding current litigation or litigation likely to be filed. The Council reserved the right to return to open session.
14. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
15. ADJOURNMENT: At 9:35 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 10th day of July, 2002.
SIGNED by the Mayor this 10th day of July, 2002.
Scott Beckstead, Mayor



JUNE 12, 2002


1. ROLL CALL: Mayor Beckstead called the meeting to order at 5:35 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Moore, Welch and Church answered the roll. Councilor Peterson was absent. A quorum was present.
2. DISCUSSION/ACTION ITEMS:
 A. Skatepark: Mayor Beckstead explained that the purpose of the meeting was to open up the dialogue between the Council and the Skatepark proponents and clear up issues surrounding the skatepark. The meeting had been called by Councilors Woodruff and Abbott. He noted that several members and participants needed to attend the 8th grade graduation set for 6:30 p.m., though the meeting may continue longer. He opened the meeting for public comment, then they would have a financial review, and then address the location issue.
 Public Comment: Stephanie Muller with Airspeed Skateparks, asked the Council to read the materials distributed following their previous meeting.
 Financial Review: Judy Vagenas reviewed the financial packet which had been distributed at the meeting. She explained that the Skate Park Fund was established at the Umpqua Bank through the Friends of Waldport, a non-profit group. They have so far received $22,037.97 in donations and fundraising activities, and have spent $10,462.90 in costs related to design work, or costs in fundraising activities. This leaves a balance of $11,575.07. This was supported by a printout from the Umpqua Bank as of this date. The total proposed cost of the skatepark has been reduced to $115,000.00. To-date they have accrued $88,536.00 or 77% of the monies needed, either in donations, grant funds, or in-kind costs. $115,000.00 will build a park of approximately 6000 square feet. Councilor Welch asked about the possible grant funds, Ms. Vagenas responded that their expectations were very high that they would be funded. Mayor Beckstead stated that he had also contacted the Tony Hawk Foundation Grant, with a total possible maximum of $25,000, and had a reasonable expectation of getting at least $2,500. Councilor Church asked about design costs, and the response was that Grindline cost $1000 for a rough conceptual design when the project first started, while the Airspeed design had cost $5000. Ms. Vagenas reviewed the remaining funding expectations, noting that her estimations had been very conservative. Mayor Beckstead indicated that location may impact the donation process, as some may decide to donate materials or monies if relocation proved to be more expensive. Ms. Vagenas cautioned the group that any hesitation or vacillation in the concept or location might impact fundraising efforts. She also indicated that people might be more likely to donate when they see progress being made. Discussion ensued regarding potential funding and what was needed to show the 25% matching requirement for the existing grant. Ms. Leonard will ascertain what was required for the existing grant by the September deadline. The representatives from Airspeed indicated that they had only a small window of opportunity for construction between January and March, and further noted that they might need a retainer to hold that window, unless the monies are secured and/or the City has signed commitments from vendors. They clarified that this retainer would be used for construction expenses, it would not be an additional cost. They will give an idea of the retainer requirements or a deadline by the end of August or beginning of September. They also noted that if a redesign was necessary, they would have to complete it prior to July 21.
 Mayor Beckstead thanked Ms. Tryon for their pledge of support, and asked if there were any additional materials that they might be able to offer at a discount. She responded that they had also offered to run the materials through their accounts at their cost if the City could not obtain the materials at a better cost. She will meet with Mr. McClintock regarding this. Ms. Vagenas also noted that the Approximate Construction Cost line item might be lowered by providing accommodations to the workers. Mayor Beckstead also suggested that the City look at making Airspeed temporary employees, which might reduce insurance costs. Ms. Leonard will check on this issue. Councilor Woodruff mentioned that the required equipment might be obtained at a reduced cost given the time of construction, or maybe could be obtained in conjunction with projects for other cities or public entities.
 Location: Discussion ensued regarding the Crestline location and two other locations which had been reviewed recently; an area near the bay by the old Middle school, and the area at the intersection of Starr, Cedar and Willow Streets near the Kendall ballfield.
 At 6:28 p.m., Mayor Beckstead turned the gavel over to Council President Moore and excused himself from the meeting.
 A lengthy discussion ensued regarding the pros and cons of each location. Citizens involved in the discussion included Mr. Weisenback from the Parks Committee, Mr. & Mrs. Howe from the Presbyterian Church, and Mr. Ballentine from Tidewater Excavating. Following the discussion, the Council determined that a subgroup would form to look at the locations. Members on that subgroup would include Mr. Woodruff, Mr. Dahl and Mr. Ballentine, along with Councilor Abbott. They will make a report at a Council meeting scheduled for June 26 at 5:30 p.m.
3. ADJOURNMENT: At 7:06 p.m., there being no further business to come before the Council, Councilor Abbott moved to adjourn. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 10th day of July, 2002.
SIGNED by the Mayor this 10th day of July, 2002.
Scott Beckstead, Mayor



JUNE 25, 2002


1. ROLL CALL: Mayor Beckstead called the meeting to order at 5:30 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Moore, Welch and Church answered the roll. Councilor Peterson was absent, a quorum was present.
2. COUNCIL COMMENTS AND CONCERNS: Councilor Welch moved to have the City Administrator open the RV dump station as soon as possible. Councilor Church seconded. Consensus of the Council was to have the rate remain at $3. The motion then carried unanimously on a voice vote.
3. CITIZEN COMMENTS AND CONCERNS: Mayor Beckstead read a letter from Patty Bennett into the record regarding the conditions of the trail at Crestline Park, and a concern about the last-minute relocation of the skatepark.
 Eugene "Bob" Otness, president of the Waldport Cemetery Association, addressed the Council in regard to the transfer of the property over to the City from the Cemetery Association, and the assurances that the property would used for park purposes. Staff will locate the deed.
 Ms. Vagenas noted that Nyhus had not yet provided the survey. It was stated that the property had been staked.
 Pat Tryon mentioned that line adjustments had to be made when she was on the Council, when Mr. Ball had to have the lines redrawn between his property, the City and the School District. She also noted that the restrooms belonged to the Junior League, they were not a public facility.
 Tony Ogden, who lives across the street, wondered about the issues of helmets, curfew, and other concerns. Mayor Beckstead responded that the City would build the park, but supervision and maintenance would be left up to the kids. The guidelines and rules would strongly suggest that safety measures are used, but supervision would not be provided, due to liability issues.
4. DISCUSSION/ACTION ITEMS:
 A. Skatepark: Councilor Abbott from the site committee addressed the audience, noting that a map had been provided by the City Planner, and it appeared that there was enough space to put the facility there. Mayor Beckstead had spoken with the School District, and the response had been favorable, but that there had to be a long-term commitment on the part of the City. Discussion ensued regarding how the design would fit on the property, who would draft the lease agreement, and issues such as drainage, retaining walls, safety and possible additional costs involved. It was also noted that if the Crestline property was utilized, the skatepark should be located as far from the substation as possible. Citizens involved in the discussion included Ms. Tryon, Mr. Alfano, Mr. Ogden, Ms. Vagenas, Mr. Otness, Mr. Lamica, and Mr. Hoffman. Following a lengthy discussion, it was determined that the site committee would reconvene to look at the issues. A Council meeting was scheduled for July 2, 2002 at 5:30 for a decision.
 B. Other Issues: It was noted that there was a request to reappoint Ms. Cvar to the Library Committee. Councilor Moore moved to reappoint Ms. Cvar. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
5. ADJOURNMENT: At 6:37 p.m., there being no further business to come before the Council, Councilor Moore movedto adjourn. Councilor Church seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 10th day of July, 2002.
SIGNED by the Mayor this 10th day of July, 2002.
Scott Beckstead, Mayor