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CITY COUNCIL MEETING MINUTES

JULY 2, 2002


1. ROLL CALL: Mayor Beckstead called the meeting to order at 5:30 p.m. Mayor Beckstead and Councilors Abbott, Moore and Church answered the roll. Councilor Peterson was absent. A quorum was present. Councilor Woodruff arrived at 5:45 p.m.
2. DISCUSSION/ACTION ITEMS:
 A. Skatepark: Discussion ensued regarding the possibility of the Kendall Field location for the proposed skatepark. Concerns were expressed about the setbacks, the size of the property, and additional expenses due to the change in design.  Ms. Tryon asked about the riparian setbacks for that area. It was determined that the area was within the Significant Natural Resources Overlay Zone. Staff suggested that the City Planner review the Code to determine the impact of that zoning on the proposal. Further discussion ensued. Eugene Cvar noted that there was a recall petition circulating asking for the removal of the current school board, and indicated that an agreement with the School District at this time might prove to be problematic.
 Councilor Abbott moved to proceed with the application for a Conditional Use Permit for the Kendall Field property.  Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 Ms. Vagenas noted that if the riparian issue was a problem, or if Airspeed could not design a park for the parcel, the Council could make a decision at this meeting to move forward as of August 1 on the clearing of the Crestline property. Discussion ensued. Councilor Church moved that, if all issues regarding the location on Cedar and Starr Street were not resolved by August 1, all efforts would be shifted to Crestline Park as of that date. Mayor Beckstead seconded. Councilor Woodruff amended the motion to read that the decision would be made at the August 1 Council meeting. Councilor Abbott seconded, noting that he felt that it should be a decision, rather than a default. Following a brief discussion, the motion to amend carried, with Councilors Abbott, Woodruff, Moore,, Welch and Church voting "Aye", Mayor Beckstead voting "Nay". The main motion, as amended, then carried unanimously on a voice vote.
 Further discussion ensued, but no further actions were taken.
 B. Other Issues: None.
3. ADJOURNMENT: At 6:30 p.m., there being no further business to come before the Council, Councilor Moore moved to adjourn.  Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 1st day of August, 2002.
SIGNED by the Mayor this 1st day of August, 2002.
Scott Beckstead, Mayor



JULY 10, 2002


1. ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Moore, Welch and Church answered the roll. Councilor Peterson was absent.  A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Mayor Beckstead noted that he had spoken with Mr. Martinson, Mr. Parmalee's engineer, regarding putting in a road from Highway 101 to Crestline Drive.  He suggested that maybe some members of the Council might be interested in meeting with Mr. Martinson.Consensus of the Council was to refer the issue to the Infrastructure meeting on July 30 at 10:00 a.m. Mr. Beckstead will contact Mr. Martinson to apprise him.
4. MINUTES: The Council considered the minutes from the June 6, June 12 and June 25, 2002 meetings. Councilor Welch moved to approve the minutes as presented.  Councilor Moore seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
 A. Sheriff: Lt. Stallard was present to address the Council. He gave an update of the arrest referred to at the previous meeting by Councilor Welch, indicating that this had been an arrest on a probation violation, and a quantity of substances suspected to be drugs had been sent to the crime lab. If it proved to be drugs, the Sheriff will contact the DA about the additional charges. He also reported on an incident of reckless burning, where a juvenile had put some burning paper into the Library's book drop, which destroyed about $100 worth of books. If convicted, the offender would be asked to provide restitution to the Library as well. Lt. Stallard suggested that one of the radar guns that may no longer work but can still send out a signal that would be detected by a radar detector could be installed in the decoy police car. Ms. Vagenas suggested that maybe a couple of them could be installed at businesses at the north and south end of town as well. Mayor Beckstead asked that Lt. Stallard report back at the August 1 Council meeting if he could find one that works. Mayor Beckstead noted ongoing problems with juveniles in the downtown area. He wondered what the Sheriff's Office might be able to do to assist in intervention, and suggested that implementing the Parental Responsibility Ordinance might be in order. City Attorney Hammersley noted that there appeared to be no restrictions on whether the person lived outside the City if the conduct occurred within the City. Lt. Stallard indicated that he would look into this issue. Councilor Abbott asked that a report be forthcoming from Lt. Stallard at the next meeting. Mayor Beckstead suggested that the officers work on the juvenile intervention suggestion in the next 30 days. Councilor Moore also asked for a report on the individual caught vandalizing the Mormon Church.
 B. City Administrator: Mayor Beckstead asked if Ms. Leonard wished to address the Skatepark Issue, in order to accommodate the audience. Ms. Leonard indicated that a memo from the City Planner had been distributed to the Council regarding the process for amending the designation of a riparian area.  She reported that Mr. Lewis had stated in conversation that day that the estimated time of 16-18 weeks was probably very optimistic. Mayor Beckstead asked about how long the issue could be before LCDC, and Ms. Leonard responded that it could be a minimum of two months, or up to four months. Mayor Beckstead asked whether the School District would also need to be involved in the process, and Ms. Leonard responded that it was possible that the City could act as their agent. Councilor Moore asked that Ms. Leonard personally confirm that the grant could not be extended. Mr. Hammersley distributed an excerpt from the OAR and the City's Code regarding the procedure to correct riparian corridors. He read the pertinent portions of the OAR, and noted that the City's ordinance allowed only a limited variance procedure. He felt that it would be difficult to make the language of the City's ordinance stretch to cover this situation. There could be procedural problems and potential for appeals and problems down the road from other people who wanted to avoid the requirements of the riparian ordinance. Discussion ensued. Mr. Hammersley noted that the City could amend its ordinance to allow for the broadest interpretation of the variance procedure. Ms. Leonard pointed out that the amendment would provide the procedure, but the process would still need to be followed. Further discussion ensued regarding the pros and cons of the Crestline Park area, the Kendall Field location, and other potential sites. Councilor Moore moved to table the decision to August 1. Councilor Welch seconded, and the motion carried, with Councilors Abbott, Woodruff, Moore and Welch voting "Aye", Mayor Beckstead and Councilor Church voting "Nay". Mayor Beckstead recommended that the site committee review the other potential sites in the intervening three weeks.
 Ms. Leonard reported that originally she had intended to apprise the Council that the Lint Slough trail project was not going to continue. However, the OYCC Grant Coordinator indicated they needed to have an OYCC program in Lincoln County and would be willing to be very flexible on the soft match. Mr. McClintock is moving forward with a 5-person crew and working on a reduced version of the Lint Slough Trail project.
 C. City Attorney: Mr. Hammersley indicated that the Sagaitis argument was scheduled for August 15 at 1:30 p.m. Other than the skatepark information, he had no further report.
 D. Public Works Superintendent: Mr. McClintock indicated that the OYCC program was anticipated to last at least one month. Mayor Beckstead asked if this opened the possibility for the 306A grant, Ms. Leonard noted that the deadline had passed. Mr. McClintock reported that the City was still running off the impoundments and may possibly do so until the end of July. The pipe has been delivered for raw water project, and the project would hopefully begin in August. The negotiations on the pumphouse location had been completed and negotiations were proceeding for the sedimentation basin. The crew would begin lowering the sludge lagoon this month, albeit slowly due to algal growth. The water has to go through the disinfection process, and UV will not work on algae or any organisms attached to the algae. Mr. McClintock reported that the RV dump station was open for business and the cash box had been installed and was being emptied every other day. They had received a bid for sidewalks on Starr and Spring Street from Mecum Construction, and he anticipated completion within the next 30 days. The sidewalk design for the Starr Street area will be done by the City Planner. The City's paving projects are completed, and the Range Drive turn lane should be done within the next couple weeks. Mr. McClintock has three bids from three vendors for a striper. The City Planner will lay out the striping design for the Patterson parking lot. Councilor Welch asked for Mr. McClintock's assessment of the efficacy of the surplus patrol car, he responded that it appeared to be working well. Councilor Church asked about the reserved parking spaces at the Patterson parking lot, Mr. McClintock will look into it.
 E. City Planner: The Council considered the memo from the City Planner regarding the proposed Urban Growth Boundary. Ms. Leonard explained that the issue had been remanded back to the City officially due to the necessity for passing an ordinance. However, the County had also strongly suggested that the City review the issue of the contested properties. A brief discussion ensued. Councilor Welch asked if there was a specific action needed by the Council to get the issue resolved. Ms. Leonard indicated that Mr. Lewis may have more information and direction at the next meeting, and the issue will be on the next agenda.
6. COMMITTEE REPORTS:
 A. Finance and Administration: Councilor Woodruff reported that the Council rules will actually come to the next Council meeting. The other issue was the recommendation that a workshop be set up to establish criteria for the Sheriff's department review. Then when Ms. Leonard met with the Sheriff, the list could be a format for the discussion. Staff will look at scheduling the workshop. Councilor Welch noted that he was working on a rough draft of how to organize the Sheriff's's information, and could provide that for the Council at their next meeting.
 B. Infrastructure: Moore noted that the main topic was review of the LID report.
 C. Parks and Recreation: Councilor Woodruff noted that the weeds at Meridian park remained an issue, despite the best efforts of Ms. Cvar. She asked if it would be possible to have the City charge the Parks Fund for a worker for 30 hours per month at $10 per hour. Mr. McClintock will look into the issue. Councilor Woodruff also noted that the eagle had not been found from the recent vandalism at Keady Wayside.
 D. Traffic Safety: Councilor Welch indicated that the Committee had discussed the parking time limit issue. He reviewed the policy that they had developed, noting that they did not recommend any additional parking limitations until the TGM grant process was completed, unless there was some emergent situation. The Committee also felt that Resolution 710 regarding limited parking on Highway 101 should be rescinded. Councilor Welch moved to rescind Resolution 710, Councilor Church seconded, and the motion carried unanimously on a voice vote. Another issue was the removal of a tree in the City right-of-way which obstructs vision near the storage units on Range Drive. Consensus of the Council was to have Public Works remove the tree as time permits. Councilor Church noted that Resolution 710 had been used as a precedent for the recent decision to allow two 30-minute parking signs for Alsea River Insurance. Based on the Council's unanimous decision to rescind the resolution, he felt that the two 30-minute parking signs should be removed. Councilor Church moved to have the parking signs removed. Councilor Woodruff seconded. Mayor Beckstead suggested that the status quo be maintained until the TGM grant process is done. Further discussion ensued. The motion carried, with Councilors Abbott, Woodruff, Moore, Welch and Church voting "Aye", Mayor Beckstead voting "Nay". Councilor Moore asked to have the Traffic Safety Committee look into replacing the missing one-way signs on Willow Street, consensus of the Council was to refer the issue to Mr. McClintock. Councilor Welch noted that the Committee had reviewed the request for 15 MPH signs at Peterson Park, and recommended that the signs be installed if the Council desired. Councilor Moore moved to have the signs installed. Councilor Welch seconded. Councilor Moore pointed out that the County streets in that area all have such signs. The motion carried, with Mayor Beckstead and Councilors Woodruff, Moore, Welch and Church voting "Aye", Councilor Abbott voting "Nay". Councilor Moore asked that the Traffic Safety Committee look at the area where Crestline and Cedar met, about 100 feet on the south side of Crestline. There is no shoulder and there is a sheer dropoff at that location.  He suggested that the Committee consider recommending the installation of a guard rail. Councilor Welch indicated that the issue would be reviewed.
 E. Economic Development: Councilor Woodruff stated that, because of its mandate from the City to be the liaison for the TGM grant, the Economic Development Committee had a list of projects for approval by the Council. She gave a brief review of the projects, including a proposed information kiosk design, signage, the Highway 101 crosswalks, and the evaluation of Keady Wayside facilities. Councilor Church noted that the Committee had appointed Councilor Woodruff to talk to the port regarding signage and the proposed kiosks, consensus of the Council was favorable. Councilor Welch noted the recommendation of the Committee to appoint Jan Power to the vacant position. He then moved to appoint Jan Power to the citizen-at-large vacancy on the Economic Development Committee. Councilor Church seconded, and the motion carried unanimously on a voice vote.
 F. Senior Center: Councilor Woodruff noted that the three vacancies needed to be advertised. The other issue was that the Senior Board recommended that Mr. Voss be appointed as the Event Coordinator. Councilor Moore moved to appoint Mr. Voss, Councilor Church seconded, and the motion carried unanimously on a voice vote.
 G. Library Board: Councilor Moore noted that the City needed to advertise for the Library Board vacancy. The second issue was a discussion about the roof repairs and the bid which had been submitted. Councilor Moore felt that the bid was excessive, and asked that Mr. McClintock take a look at the roof and make a recommendation as to what needed to be done.
7. CONSENT CALENDAR: The Council considered the following items: City Engineer bill; City Attorney bill, City of Waldport invoice #574; Foundation Engineering bill; and CIS Property, Liability and Worker's Compensation renewal proposals. Councilor Moore moved to approve the Consent Calendar. Councilor Church seconded. Mayor Beckstead asked if there were any items which needed discussion. Councilor Church asked if it were possible to have staff summarize the City Engineer bill to cut down on the number of pages in the packet. He then moved to have the bills summarized in the future. Councilor Moore seconded, and the motion carried unanimously on a voice vote. Ms. Leonard noted that the Council had received a corrected proposal for the Worker's Comp coverage, and the motion would include that corrected amount. The motion to approve the Consent Calendar then carried unanimously on a voice vote.
8. CORRESPONDENCE: The Council considered the request from Alsea Highlands regarding vehicle size restrictions. Mayor Beckstead asked if this issue could be referred to the Traffic Safety Committee for review. Discussion ensued. Consensus of the Council was to have Councilor Welch and Mr. McClintock meet to review the situation.
9. INFORMATIONAL ITEMS: The Council considered the following items: a memo from the Library Director, the draft Planning Commission minutes of June 18, 2002 and a grant status report. There were no comments.
10. PUBLIC HEARINGS: None.
11. NEW BUSINESS:
A. Consideration of Draft Definitions of Role for Infrastructure Planning/Finance and Administration Committees: Councilor Moore moved to approve the draft definitions and incorporate them into the Council Rules. Councilor Church seconded. Councilor Woodruff noted that it appeared there was a conflict in financial issues being reviewed by both committees. Councilor Moore explained that the Infrastructure Committee only reviewed financial considerations having to do with water, sewer and street projects. Councilors Abbott and Woodruff were of the opinion that cost estimates may be a part of getting projects designed and built, but the actual funding mechanism should be reviewed by the Finance and Administration Committee. Discussion ensued. Councilor Welch indicated that there should be a cooperative effort in looking at these issues, and saw both committees reviewing and providing a separate report for the Council to consider. The motion then carried, with Mayor Beckstead and Councilors Church, Welch and Moore voting "Aye", Councilors Abbott and Woodruff voting "Nay".
 B. Consideration of Amendment for Planning Services: Councilor Moore moved to approve the extension of the contract with The Dyer Partnership, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 C. Consideration of Lincoln County Library District Contract for FY 2002-2003: Councilor Moore moved to approve the contract, Councilor Welch seconded. Mayor Beckstead asked about the responsibility for overseeing the requirements, and was informed that this was done by the Library Board. The motion then carried unanimously on a voice vote.
 D. Consideration of Application for Bicycle/Pedestrian Grant: Mayor Beckstead indicated that he felt that the City badly needed a sidewalk on Crestline Drive, for the safety of school children and other pedestrians. Councilor Moore agreed, noting that a study of Crestline had been made several years ago. Mr. McClintock mentioned that ODOT monies might also be available, since Crestline/Wakonda Beach Road from Highway 34 to Highway 101 is considered a bypass. Councilor Woodruff moved to proceed with the grant request. Councilor Moore seconded, and the motion carried unanimously on a voice vote.
 E. Consideration of Ordinance Repealing Ordinance No. 680: Ms. Leonard explained that this action was being taken because the City is not able to provide sewer service to the Corona Court properties at this time. Councilor Moore moved to read Ordinance No. 683 by title only for the first and second readings.  Councilor Abbott seconded, and the motion carried unanimously on a voice vote.  Councilor Moore moved to adopt Ordinance No. 683 as read. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
12. EXECUTIVE SESSION(S): At 9:20 p.m., the Council recessed into Executive Session, pursuant to ORS 192.660(1)(a): To consider the employment of a public officer, employee, staff member or individual agent. The purpose of the Executive Session was to discuss the City Attorney's contract.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. ADJOURNMENT: At 10:15 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 1st day of August, 2002.
SIGNED by the Mayor this 1st day of August, 2002.
Scott Beckstead, Mayor



JULY 24, 2002


1. ROLL CALL: Mayor Beckstead called the meeting to order at 11:05 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Peterson, Moore and Welch answered the roll. Councilor Church was absent. A quorum was present.
2. EXECUTIVE SESSION: At 11:06 p.m., the Council recessed into Executive Session, pursuant to ORS 192.660(1)(e): To conduct deliberations with persons designated by the governing body to negotiate real property transactions. The purpose of the Executive Session was to discuss an offer on the Rebel Road property.  At 11:30 p.m. the Council reconvened into Open Session.
3. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
4. DISCUSSION/ACTION ITEMS:
 A. Consideration of Contract for Legal Services: Councilor Moore moved to approve the contract as modified, taking out the words "within the monthly retainer fee" in Section 3 under "Services".  Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
 B. Consideration of Amendment to Agreement - Task Order #9: Mr. McClintock explained that this change order was to handle the changes in how the City would be serving the raw water customers.  Oregon Health looked at the situation and the end result is that the City will be installing a small reservoir, and a loop down Eckman Creek Road, which will give the City the ability to go east to Southworth Creek. The reservoir will hold 25,000 gallons to serve the 8 raw water customers and will not necessitate having a pump cycling on and off constantly. The amendment also included Dyer reviewing some alternatives to the sedimentation basin if the property owner did not agree to the terms, and a downstream metering system to measure finished water. Councilor Moore moved to approve Task Order #9. Mayor Beckstead seconded, and the motion carried unanimously. Ms. Leonard clarified that the City did have eminent domain over properties outside the City limits if it impacts a city facility.
C. Placement of Half-Pipe: The Council discussed the structure which had been given to the City by the County. Councilor Moore moved to immediately give the half-pipe to the Friends of Waldport. Councilor Peterson seconded. Following a brief discussion, the motion carried unanimously on a voice vote. Ms. Leonard noted that Mr. Zachariassan was familiar with the unit and did not know of any problems. He also indicated that the City allowing the volunteers to place the structure on City property did not mean that the City had any liability. He would be in the area on August 6 and could review the placement of the structure at that time. Discussion ensued regarding where to locate the structure. Councilor Abbott moved to offer the Friends of Waldport the placement of the half-pipe on the vacated portion of John Street. Councilor Moore seconded, and the motion carried unanimously on a voice vote. Ms. Leonard noted that the structure would be put together by volunteers, not City staff, and there would be signs posted suggesting that safety equipment be utilized and warning users that the facility is to be used at their own risk.
5. ADJOURNMENT: At 11:53 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 1st day of August, 2002.
SIGNED by the Mayor this 1st day of August, 2002.
Scott Beckstead, Mayor