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CITY COUNCIL MEETING MINUTES

OCTOBER 4, 2001


1. ROLL CALL: Mayor Lehmann called the meeting to order at 7:00 p.m. Mayor Lehmann and Councilors Church, Welch, Moore, Peterson and Woodruff answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Susan Swander, 960 Commercial Street and 120 Verbina, addressed the Council in regard to a concern about painting a curb for limited parking in front of her office on Verbina Street. She indicated her understanding was that the traffic study would be addressing issues on Hwy. 101, and she was not on 101. She was asking for 30-minute parking in front of her office, as business people and others were parking in front of her office, in lieu of parking on 101. She asked that the Council take some kind of action. Councilor Welch indicated that the Traffic Safety Committee did not feel they had the authority to make a decision of that sort. Ms. Swander noted that the City had done this once, in 1993, in front of the liquor store. Discussion ensued, regarding setting a policy for addressing parking issues. Mr. McClintock indicated his preference would be for signage to delineate, rather than paint color. Councilor Peterson moved to direct staff to draft a resolution identifying 30-minute parking in areas the City wishes to, and declaring an emergency. Councilor Welch seconded. The motion carried unanimously on a voice vote.
 Robert Anderson, 1345 Fairway Drive, addressed the Council on behalf of Mr. John Velluti who could not attend the meeting, in regard to traffic concerns on the corner of Range Drive and Fairway Drive. He distributed a petition signed by all the residents on Fairway Drive. Mr. & Mrs. Jamison and Mr. Bret Shelby were also present to lend support to the concern. They were asking for some kind of permanent remediation, such as speed bumps and stop signs to help control problems. Mayor Lehmann noted that this issue should be turned over to the Traffic Safety Committee for review. Mr. Shelby, 1320 SW Fairway Drive, noted that one issue was speeding, and cited his concerns with the way the sheriff's department was handling the situation. Councilor Church stated he was strongly in favor of installing stop signs. Mr. Dowsett indicated that referring the issue to the Traffic Safety Committee was the proper procedure. Councilor Welch assured the audience that all the people who signed the petition would be notified of the next Traffic Safety Committee meeting.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Welch noted that part of the newly revised City of Waldport Emergency Plan included putting vital records for the City on disc every six months. Finance and Administration would assist in the process of identifying which records needed to be preserved. Mayor Lehmann noted that the Fire Department and the Sheriff's Department deserved acknowledgement for their dedication, and issued certificates of appreciation to representatives from both.
4. MINUTES: The Council considered the minutes from the September 6 and September 20, 2001 Council meetings. Councilor Moore moved to approve the minutes as presented, Councilor Church seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
 A. Sheriff's Report: Lt. Stallard addressed the Council, as Sheriff O'Brien was meeting with the citizens who had expressed concerns about the traffic on Range Drive. Councilor Moore asked him if they were doing spot patrols, and Lt. Stallard responded that they were doing stationary radar and would look at what citations had been issued. He would look into the recent accident experienced by Mr. Velluti, and find out why no citations were issued. He also expressed an interest in coming to the next Traffic Safety Committee meeting. Councilor Welch asked if a citizen gets the information, what the procedure would be taken. Lt. Stallard noted that in order for a police officer to issue a ticket for a violation, they had to see the violation occur. However, every citizen has the right to issue a citation. They need to contact the Sheriff's department, and have to be able to identify the violator by sight. They would need to fill out the citation in front of the trial court administrator, and then the Sheriff's officer could issue the citation to the violator. Councilor Church asked about the issue of the officers not getting back to complainants. Lt. Stallard indicated that the person could always contact him and he would find out why, or if, the officer was not following through. Sheriff O'Brien reported that he had spoken with Mr. Shelby, who expressed support for the work that they do, but was concerned about safety on Range Drive. Sheriff O'Brien would be looking into the issue and would report back to the Council at the next meeting.
 B. City Administrator: Mr. Dowsett noted that the issue of the nuisance complaint regarding the Mercantile would be addressed by Mr. Hammersley. In regard to the request to move the fence at Kendall Field, Councilor Moore moved to authorize the City Administrator to contact the requestor to let them know it was all right to do so. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 C. City Attorney: Mr. Hammersley noted that he had two items for the open Council meeting, and five for executive session. He reported that the City's electronic lien docket was recorded by the County on Sept. 12, and would now be the official lien record for the City and the County. It was also the first electronic lien docket in Lincoln County. In regard to Item 9A, the letter from the Isaak Walton League, he would take direction from the Council when it came up on the agenda. He indicated that he intended to handle the 145 Arrow complaint in Executive Session as it may involve litigation. Mr. Dowsett thanked Councilor Church for all his work on the website, which allowed the City to put up the electronic docket.
 D. Public Works: Mr. McClintock noted that the crew was still busy. He reported that Norwood Drive was a "new" road, following the extensive drainage work and repaving. South Red Ditch had been filled in. He had finally gotten all the scale receipts, and informed the Council that it had taken 3,979 tons of material to fill the ditch. They were allowing a 30-day cure time for the concrete work, and the area would then be graveled for the winter. On the Willow Street project, Public Works was replacing a section of waterline and tying into Strawberry Street, and then would be installing a sidewalk from Verbina to West Coast Bank, and paving Willow. Mr. McClintock announced that Ridgewood Acres was next on the list, slated for water work and paving. He noted that the engineers Task Order #8 specifically states that they were not doing a water sources protection plan, as a Source Water Assessment had recently been performed by DEQ for the City at no cost. The assessment addresses water sources and potential contamination areas. On the 25th of October, Mr. McClintock will be attending a management and conservation workshop, which addresses conservation and curtailment issues.
 E. City Planner: There were no questions regarding his written report.
6. COMMITTEE REPORTS:
 A. Finance and Administration: Councilor Peterson noted that they had not had a meeting the previous month.
 B. Infrastructure Planning: Councilor Moore mentioned that they had a productive meeting on the 25th, with two members of the Dahl family in attendance to talk about LID's and the possibility of donating a 60' right-of-way about 3000' to the City to tie up with Whitecap and then to 101 for an alternative route for accessing Crestline Drive. The Infrastructure Committee would continue to work with them. In regard to sewer rates, the Committee was not prepared to make a recommendation yet, but noted that it might cost about $1500 for Mr. Bartlett to review and bless any changes. This may not be necessary if there were no changes. Mayor Lehmann moved to authorize up to $1500 to be used at the request of the Infrastructure Committee. Councilor Welch seconded. The motion carried unanimously on a voice vote. Councilor Moore noted for the viewing public that Urban Renewal had authorized staff to apply for a RIB grant to put in a sidewalk along South Red Ditch, and also that the paving of the area would not be done for a year in order to allow the fill to settle. He mentioned the little piece of property in the triangle by the post office, noting that staff had been unable to find any legal obligation to remove the house, although there was a letter from Mr. Boyer stating that he would pay for culverting and filling his portion of Red Ditch. He suggested that staff pull all the pertinent paperwork and give it to Mr. Hammersley for review, then send a bill if it's legal. Councilor Church moved to have staff prepare the documents and forward them to the attorney. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote. Councilor Moore noted that there was an $850,000 loan pending for the water project, although the City would need to spend $47,000 for the engineer to do the master plan. Councilor Welch stated that, although there was no move to raise sewer rates at the present time, there were going to be significant financial requirements that would be needed in the next few years, such as the sludge pond and replacement of pump stations.
 C. Parks and Recreation: Mayor Lehmann announced that the City has a new trail up at Crestline Park, and Public Works has installed a sign denoting the Trail Entrance. The Park Committee would like to have a naming contest for the trail, with suggestions to be submitted to the Parks Committee by December 1. The Committee would then bring their recommendation to the Council. The Mayor gave a brief update on Keady Wayside, noting that public works would be putting in an underground sprinkler system, then permanent bushes and plants would be planted. In addition, they would also be installing an underground sprinkler system at Meridian Park. The sprinkler system had already been purchased, it just needed to be installed. The Keady Wayside sign has been delayed, as some experts had been concerned about the description of the birds and their habitats. The eagle was being "weatherized" and they would be putting caps on the poles. In regard to the trees at Crestline Park, Mayor Lehmann noted that Councilor Church had previously suggested that those trees be removed and the monies put into the park development fund. She then moved to have the trees removed, and the monies placed in the Parks Development fund. Councilor Church seconded. Mayor Lehmann clarified that only the trees in the skatepark area would be removed at this time. The motion then carried unanimously on a voice vote. It was noted that RFP's for the Skatepark have gone out to different designers, and the date for submission is the 15th of October. On the 27th of October, they are going to have a paver promotion, where citizens can buy individual pavers and decorate them however they want, to then be placed into a wall between the skatepark and the PUD. The event would be held at the old motel site from 10:00 a.m. to 2:00 p.m.
7. CONSENT CALENDAR: The Council considered the following items: City Attorney bills from July and August, 2001; and City Engineer bill. Councilor Moore moved to approve the Consent Calendar, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
8. CORRESPONDENCE: The Council considered the following items: a letter from Washington Federal regarding business license fees and a letter from the Isaak Walton League regarding the City's proposal to install a gate. Councilor Moore moved to direct the City Attorney to proceed with the paperwork for the Isaak Walton League gate proposal. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
9. INFORMATIONAL ITEMS: The Council considered the following items: a financial memo; the Senior Center Board minutes; SOLV volunteer action training; employment screening service offers; and Solid Waste District information. No action was needed.
10. NEW BUSINESS:
 A. Discussion re Draft City Administrator Position Description: Discussion ensued. Councilor Moore moved to adopt the position description with the amendments as proposed. Councilor Peterson seconded. The Finance and Administration Committee will review the final document to ensure the corrections have been made. The motion then carried unanimously on a voice vote.
 B. Consideration of Task Order #8 for Preparation of Water System Master Plan: It was noted that the City could not get the loan for the water system improvements without this. Councilor Moore moved to approve the Task Order. Councilor Church seconded. Following a brief discussion, the motion carried unanimously on a voice vote.
 C. Consideration of Resolution Adopting City of Waldport Periodic Review: Councilor Moore moved to approve Resolution No. 988. Councilor Welch seconded, and the motion carried unanimously.
 D. Consideration of Resolution Amending Budget for FY 2001-2001 and Transferring Appropriations: Councilor Moore indicated a concern about individuals proposing additional line items. Mr. Dowsett noted that he had clarified with the Finance Director that line items could be added to the budget since the City budgeted by category. Discussion ensued. Mayor Lehmann stated that she had suggested putting in a line item for employee appreciation and awards, and it was an arbitrary decision to put in $2000. Councilor Welch moved to forward the resolution to Finance and Administration for review and comment. Mayor Lehmann clarified that only this budget resolution would be reviewed by the Finance and Administration, not that a policy was being set to have all budgetary resolutions so reviewed. Councilor Church seconded the motion, which then carried on a voice vote, with Councilors Welch, Church, Moore, Peterson and Woodruff voting "Aye", Mayor Lehmann voting "Nay".
 E. Discussion re Attending LOC Conference: Following a brief discussion, Councilor Moore moved to authorize covering expenses for any Councilor who wished to attend. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
12. OLD BUSINESS: None.
13. EXECUTIVE SESSION(S): At 8:20 p.m., the Council recessed to executive session, pursuant to ORS 192.660 (1)(h): To consult with counsel regarding current litigation or litigation likely to be filed; and ORS 192.660(1)(a): To consider the employment of a public officer, employee, staff member or individual agent. They reserved the right to return to open session. Sole candidate Curt Abbott was invited to attend the executive session.
14. ACTIONS, IF ANY, FROM EXECUTIVE SESSIONS: At 9:40 p.m., the Council meeting reconvened. Mayor Lehmann moved to accept the negotiated contract with John McClintock based on the Joint Agreement with Yachats, as discussed with Yachats, for a trial period of 90 days, beginning December 1, 2002. Councilor Peterson seconded. The motion carried unanimously on a voice vote.
15. ADJOURNMENT: At 9:42 p.m., Mayor Lehmann read a letter to the citizens to the City of Waldport, thanking them for their support of her as both Councilor and Mayor. She then announced that she was resigning, effective as of October 15, 2001 at midnight. She thanked staff for all their assistance during her tenure, then adjourned the meeting.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 1st day of November, 2001.
SIGNED by the Mayor this 7th day of November, 2001.
Gene Moore, Mayor



OCTOBER 11, 2001


1. ROLL CALL: Council President Moore called the special meeting to order at 9:45 a.m. Council President Moore and Councilors Woodruff, Welch and Church answered the roll. Mayor Lehmann and Councilor Peterson were absent. A quorum was present.
2. DISCUSSION ITEM: The Council took up the topic of the Mayor's resignation, which would be effective as of October 15, 2001 at midnight. Councilor Welch noted that, in view of the fact that the Mayor presented her resignation at the end of the last Council meeting and then adjourned the meeting, there had been no opportunity for the Council to discuss the issue. He then moved to accept Mayor Lehmann's written resignation, effective as of October 15, 2001. Councilor Church seconded. The motion carried unanimously.
3. ADJOURNMENT: At 9:47 a.m., there being no further business to come before the Council, Council President Moore moved to close the Council meeting. Councilor Welch seconded and the motion carried unanimously.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 1st day of November, 2001.
SIGNED by the Mayor this 7th day of November, 2001.
Gene Moore, Mayor



OCTOBER 18, 2001


1. ROLL CALL: Council President Moore called the meeting to order at 5:12 p.m. Council President Moore and Councilors Church, Welch, Peterson and Woodruff answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Council President Moore noted that an invitation from Sheriff O'Brien had been extended to the Council, for an appreciation ceremony held at the Courthouse the following afternoon.
4. MINUTES: None.
5. STAFF REPORTS: None.
6. COMMITTEE REPORTS: None.
7. CONSENT CALENDAR: None.
8. CORRESPONDENCE: None.
9. INFORMATIONAL ITEMS: None.
10. PUBLIC HEARINGS: None.
11. NEW BUSINESS:
 A. Discussion re Mayor Position: Councilor Welch moved to appoint Mr. Moore as Mayor until the next election. Councilor Peterson seconded. Discussion ensued regarding whether it was necessary to make the motion at all, since the Charter provided for the Council President to fill the position in the absence of the Mayor. The motion then carried unanimously on a voice vote. City Clerk Quinlan administered the Oath of Office.
 Mayor Moore moved to appoint Mr. Welch as Council President. Councilor Woodruff seconded. The motion carried unanimously on a voice vote.
 Mayor Moore moved to set the election for the position of Mayor at the March special election, to fill the remaining term to December, 2001. Councilor Welch seconded. The motion carried unanimously on a voice vote.
 B. Committees: It was determined that this subject would be postponed until the first meeting in December.
12. OLD BUSINESS:
 A. Fairway & Range Drive Traffic Problems: Councilor Welch noted the presence of 7 or 8 citizens at the last Traffic Safety Committee meeting, all expressing concerns about speed and visibility on Range Drive. Although several different remedies were put forth by citizens, the Public Works Director, and Sheriff's officer, the consensus of those who spoke was to consider a two-way stop sign on Range Drive at the intersection of Fairway. This was approximately halfway between Crestline Drive and Highway 101, and would serve to interrupt speeding problems. Additionally, that intersection was a designated school bus stop. Mr. McClintock clarified that it would actually be a three-way stop, although there was already a stop sign on Fairway Drive. He noted that clearing the brush would not be enough, and advocated trying the three-way stop, with warning signs and markings on the road. Councilor Welch moved to place stop signs on east and west sides of Range Drive and to have Public Works install signs with appropriate paintings. Councilor Peterson seconded. Discussion ensued regarding installing rumble strips, and whether additional stops should be installed. It was determined that the rumble strips could be installed at the discretion of the Public Works Department. Mr. Dowsett noted that a recommendation would be coming from the Waldport Planning Commission regarding installation of stop signs on Crestline Drive at the corner of Range Drive, as a safety precaution for the new skatepark. He asked that the Planning Commission minutes be included in the next Council packet, for discussion of the issue. The motion carried unanimously, and staff was asked to notify the media to warn the public about the upcoming installation.
 B. Oregon State Police Surplus Car Program: Councilor Welch indicated that he had talked to Roy Sinclair, coordinator of the program. The cars were provided free of charge, as long as the City provided garage space and gas for the vehicle. Placement of the vehicle could be done by Public Works. Mr. Sinclair would like the City to speak with the Sheriff's Department as a courtesy, prior to implementing the program. Councilor Welch indicated that he would be willing to discuss the issue with Sheriff O'Brien and bring a recommendation back to the Council.
 C. Library: Mayor Moore noted for the listening audience that Urban Renewal had recently authorized $4000 for repairs to the restroom at the library.
 D. City Administrator Position Description: It was noted that the final draft had been reviewed by the Finance and Administration Committee. Mayor Moore moved to approve the description as presented, Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
13. EXECUTIVE SESSION: At 5:40 p.m., the Council recessed into Executive Session, pursuant to ORS 192.660(1)(a): To consider the employment of a public officer, employee, staff member or individual agent. The Council reserved the right to return to open session.
14. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: Mayor Moore reconvened the Council meeting at 6:38 p.m. Councilor Welch moved to have staff contact six candidates and invite them to an interview. Councilor Peterson seconded. The motion carried unanimously on a voice vote. It was determined that three candidates would be interviewed on Saturday, November 3, 2001 and three on Saturday, November 10, 2001.
15. ADJOURNMENT: At 6:40 p.m., there being no further business to come before the Council, Councilor Peterson moved to adjourn. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 1st day of November, 2001.
SIGNED by the Mayor this 7th day of November, 2001.
Gene Moore, Mayor