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CITY COUNCIL MEETING MINUTES

NOVEMBER 1, 2001


1. CALL TO ORDER AND ROLL CALL: Mayor Moore called the meeting to order at 7:00 p.m. Mayor Moore and Councilors Woodruff, Welch and Church answered the roll. Councilor Peterson was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Howard Uhl, from Pacific View Drive, addressed the Council in regard to the closure to the RV Dump. He understood that the reason it was closed was due to vandalism, and hoped that the City would come up with a solution before next summer. Mayor Moore noted that Handy Haven had been sold, and the new owners expressed interest in reopening the establishment. Mr. Uhl also complimented the Public Works crew on the work done on Norwood Drive.
3. COUNCIL COMMENTS AND CONCERNS: Mayor Moore thanked the Council for selecting him to be Mayor until March. He noted that they would be abiding by the Council Rules in the future. This included acting on Citizen Comments and Concerns.
4. MINUTES: The Council considered the minutes from the October 4, October 11 and October 18, 2001 meetings. Councilor Woodruff moved to accept the minutes as presented. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
 A. Sheriff: Lt. Stallard noted that he had a response to the concerns voiced regarding Range Drive. His research showed only three collisions on Range Drive, one in 1999 and two this year. The defendant in the 1999 case had been found "Not Guilty" by the judge, the case had not been dismissed. He had asked the deputy regarding the recent event with Mr. Velluti, there were conflicting reports, and no eyewitnesses. This area was heavily residential, with houses close to the street and sight distance problems. He wholeheartedly supported the installation of the stop signs to make that a three-way stop. They will provide extra patrols after the installation, looking for stop sign violations. Their general practice is to give a 30-day grace period to allow for people to get used to the signs, before issuing citations. Councilor Welch asked about the State Police Surplus Car Program, and wondered if Lt. Stallard had a comment. Lt. Stallard responded that they were in support of the idea, and offered to have a letter drafted to give to Mr. Sinclair. Mayor Moore indicated that the Council was considering a three-way stop on Range Drive and Crestline. He also asked about the vandalism at the Mormon Church and up at the Golf Course. Lt. Stallard reported that they had made an arrest in that case, which also involved vandalism of the elementary school, due to the fact that the license plate was found at the school site. Lt. Stallard would release the information to the press the following day, the perpetrator was charged with three felony counts of criminal mischief and lodged in jail. Councilor Church asked if the Sheriff's department was on any kind of special alert as a result of the September 11 and other terrorist attacks. Lt. Stallard noted that they were in a heightened state of awareness, and were being briefed on an ongoing basis. They were also following up on all reports of suspicious activity. Regarding the letter of support for the Surplus Car Program, Councilor Welch suggested that the Sheriff draft the letter and give it to him, so that he could forward it to Mr. Sinclair. Lt. Stallard also reported on the process for citizens issuing citations for violations, and indicated that there might need to be some sort of language included in the City's Code to allow for the Court Clerk to process the complaints.
 B. City Administrator: Mr. Dowsett reported on the "kick-off" meeting held that day for the Water Projects.
 C. City Attorney: Mr. Hammersley noted that he had prepared and sent a contract to the Isaak Walton League for the fence, but had not yet heard back. He was also waiting on the easement for the tsunami siren, and as soon as the correct property owners were identified the easement would be recorded.
 D. Public Works Director: Mr. McClintock gave a brief update of the water project kickoff meeting, noting that one of the critical issues was the conservation and curtailment program. He had attended a meeting in Bend and did now know what the plan should contain. He indicated he was glad that Dyer was going to draft the plan. The two applications for extensions on the water rights had been signed by the City Administrator and would be sent out the following day. The Public Works Department would be starting the annual flushing of the water system next month. There had still not been enough rain to show whether the I & I work had been successful, but so far the indications were positive. The sidewalk on Willow Street would be poured the following day, weather permitting. Mr. McClintock reported that the City had received an announcement that the SCA grant application for the Spring Street overlay had been approved, the work would start next spring. The signs had been received for the three-way stop on Range Drive, and as soon as the weather permits, the signs would be installed and the warning language painted on the street. The crosswalk would also be painted. Mr. McClintock praised the efforts of the temporary employees, whose last day was October 31, and announced he would be coming back to the Council for approval for the same type of program next year. Mr. Dowsett noted that the water project planning would have to be completed by April, in order to get the project done next year. As soon as the funding was approved, the Council would be asked to approve the design and construction. Councilor Church asked about the progress in the water loss problem, Mr. McClintock reported that it appeared that a good portion of the loss appeared to be from non-functioning meters. The crew was about half-way through replacement of all the meters, and the engineers may suggest speeding up the process.
 E. City Planner: The Council acknowledged the report included in the packet materials.
7. COMMITTEE REPORTS
 A. Finance and Administration - Minutes from October 16, 2001: Councilor Church asked if they were looking at a policy for parking. Councilor Woodruff noted that there was a study on parking being done, but that was not part of the Finance and Administration's agenda. Mr. Dowsett noted that there was a recommendation from the Committee to have Mr. Hammersley review the letter from Washington Federal to see if there were any other businesses that would be exempt. Consensus of the Council was to have him review the issue. Mayor Moore noted that it appeared the meeting on the third Thursday in December would also include a review of revenues.
 B. Infrastructure Planning - Minutes from October 18, 2001: Mayor Moore noted that the sewer rates had been discussed at length, and there would be an executive session that evening followed by the discussion of the sewer rates. Councilor Welch noted that the lagoon dredging, the proposed Crestline Bypass and other issues drove the need for review and revision of the sewer rates. Mr. Dowsett noted that the anticipated funding information had not reached the City in time for the meeting, but the discussion would include possible methods of funding the projects. Rural Development cannot make a formal announcement yet, but the City may qualify for grant monies from them.
 C. Parks & Recreation: Mayor Moore noted that the resignation of Ms. Lehmann created a vacancy in the chair of the committee. He moved to appoint Ms. Woodruff to the position. Councilor Welch seconded. The motion carried unanimously on a voice vote.
 D. Traffic Safety - Minutes from October 16, 2001: Councilor Welch noted that the main topic of discussion had been the stop signs on Range Drive and Crestline.
8. CONSENT CALENDAR: The Council considered the following: City Attorney bill from September; Internal billing invoices; City Engineer bills. Councilor Welch moved to approve the Consent Calendar. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: The Council acknowledged a letter from Charter Communications. No action was needed.
10. INFORMATIONAL ITEMS: The Council considered the following items: a financial memo, the Senior Center Board minutes, Library Board minutes and Circulation Report, and the Waldport Planning Commission minutes from the October meeting. Councilor Woodruff noted that the Senior Center was having problems getting volunteers for the three vacancies upcoming in December. The feeling was that the City might be able to step in and take over the operation. She urged any interested persons to put their applications in, if they wished to have the Senior Board continue to run the operation. Mayor Moore noted that he hoped that seniors would rush to volunteer for the positions, since he felt that they had been running it well so far. Councilor Woodruff asked that staff research the requirements for participating on the board.
11. PUBLIC HEARING(S): None.
12. NEW BUSINESS:
 A. Library Director Memo: Mayor Moore noted that the Urban Renewal Agency had authorized the repairs to the restroom. He indicated that he was on the Library Board, and the Board had expressed an interest in reinstating a Library Building committee. He urged them to consider forming the committee, although the City was not ready to take up the issue of looking at putting in a new facility. Councilor Church mentioned that the City had put $1000 in the building fund the previous year, and Mayor Moore noted that this meant the fund only had about $800,000 to go.
 B. Discussion re Crestline Drive/Range Drive Intersection: Mayor Moore moved to have staff prepare a letter to the County Commissioners that the City does comply with the required regulations. Councilor Church seconded. The motion carried unanimously on a voice vote.
 C. Discussion re Public Works Staffing: Mayor Moore noted that the City had received a request to move an individual from a training position to Utility Worker. Mr. McClintock was asking for Council approval, although it could have been handled administratively. Councilor Welch moved to approve the request, Councilor Woodruff seconded. The motion carried unanimously.
 D. Council Rules Discussion: Mayor Moore noted that the only change had been to change the terminology of City Manager to Chief Administrative Officer in the rules, which meant it would apply to either City Administrator or City Manager. Councilor Church moved to approve the revised draft, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 E. SOLV Volunteer Action Training: Mayor Moore noted that he had been contacted to see if anyone was interested in attending. No one volunteered.
 F. Approval of Local Priority List: Mayor Moore noted that this list had been presented to the Infrastructure Planning Committee. Mr. Dowsett noted that this was a requirement from COG, and should be reviewed on an ongoing basis. He just wanted to make sure the priorities were still correct. Councilor Welch moved to approve the list, Councilor Woodruff seconded. The motion carried unanimously on a voice vote.
 G. Ordinance Declaring Annexation By Consent (Corona Court Properties): Mayor Moore noted that the property owners had approached the City a while back. The metes and bounds still have to be included in the document. Councilor Welch moved to read the Ordinance by title only for the first and second times. Councilor Woodruff seconded. The motion carried unanimously on a voice vote. Mayor Moore read the ordinance by title only for the first and second times. Councilor Welch moved to approve the ordinance as read. Councilor Church seconded. Mr. Dowsett noted that the property would be removed from the Yachats Fire District. The motion then carried unanimously on a voice vote. Mr. Dowsett noted that since there was no emergency clause, the ordinance would be effective in 30 days.
 H. Memo From Assistant Planner re Time Breakout for Skatepark: Mayor Moore noted that the RARE student's costs were covered by the $5000 from the Chamber, and the $10,000 from the City, and the Chamber had paid their portion.
 I. Consideration of Skatepark Committee Recommendation re RFP: Mayor Moore noted a copy of the RFP was included in the packet, and invited Mr. Cerbone to address the Council. Mr. Cerbone indicated that the RFP was from Airspeed Skateparks, located in Florence, and that they had quoted a price of $170,000 including $5,000 for design. This would be for a 10,000 square foot park. The final price could be lower, depending on the final size of the skatepark. Mayor Moore noted that no one else from the City had been involved in the review of the RFP's. Councilor Welch asked if the rest of the RFP's were available for review. Mr. Cerbone assured him that they were. There had been three from California, one from New Jersey, and two from Oregon, both of which had been the lowest. The Council determined that they would be able to review the RFP's at the City, they would not need copies. $78,000 so far, to date. Mr. Dowsett mentioned that this was a "not to exceed" price. Mr. Cerbone stated that the City would be making the decision as to the size of the park, since it would be a municipally owned park. He noted that, at this point, the company would be willing to consider initially starting with the $5,000 design. Mayor Moore asked that the company provide something in writing to that effect, so that the City could approve it. Mr. Hammersley wondered if the City committed to the design phase, the company would be the ones to build the park. Mr. Cerbone confirmed that this was the one caveat to the concession to perform the design. Mr. Hammersley asked if Mr. Cerbone had contacted the people who built the skatepark in Siletz, and he responded that he had. They had not submitted an RFP. Further discussion ensued. Councilor Welch asked Mr. Hammersley that , if the City went with the design phase, to what extent would that bind the city to accept the whole proposal. Mr. Hammersley responded that this was up to the negotiations. If the City wanted only to obligate to the design, and reserve the right to have someone else to construct, it would be a matter of negotiation with them. Mayor Moore asked about the three pending grants. Mr. Cerbone responded that there was an application from Lincoln County for $25,000; one from Ford Family Foundation for $25,000 and one from the Meyer Foundation for $25,000. The remaining one for the Collins Foundation for $25,000 was pending signature by Mr. Dowsett. The parking lot would be funded by the Oregon Parks Foundation. Councilor Church moved to authorize the $5,000 to start the design process. He indicated that he had faith in the committee's review of the proposals. Mr. Dowsett indicated that staff would do whatever was necessary to carry out the wishes of the Council. Councilor Welch seconded, noting that City staff would be involved in the negotiation of the contract. Mayor Moore noted that there have been comments made that he was not in favor of the park. He indicated that he was in favor of the project, as long as the park was not made with taxpayer monies. The motion carried unanimously on a voice vote.
 J. Proposed Urban Growth Boundary Changes: Mayor Moore noted this was based on the recommendation of the County Commissioners. They suggested that the City consider pulling in the strip along Highway 101 to Wakonda Beach as it was urban in nature, but removing the areas zoned RR 1-2 and RR-5. Mr. Dowsett explained the reasoning, and Mr. Cerbone noted that this was also the recommendation from DLCD. Further discussion ensued. Mr. Dowsett also confirmed that annexation would be a process of approval by the property owners, but the City could serve the properties in the UGB with sewer. Councilor Welch moved to approve the recommendation from staff to reflect the amended boundary to exclude RR1-2 and RR-5 and to add the additional area between Wakonda Beach Road and the proposed boundary. Councilor Church seconded, and the motion carried unanimously on a voice vote.
13. OLD BUSINESS:
 A. Budget Change Memo & Revised Resolution No. 989: Councilor Welch moved to approve Resolution 989, Councilor Woodruff seconded. The motion carried unanimously on a voice vote. Mr. Dowsett noted that the memo simply made a recommendation that the Council follow the process in the future. No further action was needed. It was discussed that this may be considered for inclusion in the next revision of the Council rules, and that Finance and Administration may want to discuss this further.
 B. Sewer Rate Discussion: Mayor Moore asked permission of the Council to address this item after the executive session. Consensus was favorable. Mayor Moore noted that the members of the Council have spent countless hours discussing this issue. There are many ways to come up with the money, but the bottom line is that the sewer fund must break even. The City has no choice in the matter and, although it was certain that they could not please everyone, this was not being done for enjoyment, but for necessity.
14. EXECUTIVE SESSION(S): At 8:38 p.m., the Council recessed into Executive Session pursuant to ORS 192.660 (1)(h): To consult with counsel regarding current litigation or litigation likely to be filed. They invited Mr. McClintock and Mr. Abbot to participate, and reserved the right to return to open session.
15. ACTIONS, IF ANY, FROM EXECUTIVE SESSIONS: At 10:02 p.m., the Council reconvened. Councilor Church moved to table discussion of the sewer rates until the November 15th meeting. Councilor Welch seconded. Mayor Moore noted that litigation could affect sewer rates. The motion carried unanimously on a voice vote.
16. ADJOURNMENT: At 10:05 p.m., there being no further business to come before the Council, Councilor Welch moved to adjourn, Councilor Church seconded. The motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 14th day of November, 2001.
SIGNED by the Mayor this 15th day of November, 2001.
Gene Moore, Mayor



NOVEMBER 3, 2001


1. ROLL CALL: Mayor Moore called the meeting to order at 9:00 a.m. Present were Mayor Moore, Council President Welch, Councilors Church and Woodruff, and Councilor-Elect Abbott. Councilor Peterson was absent. A quorum was present.
2. CONDUCTION OF INTERVIEWS: At 9:00 a.m., Robert Maestre addressed the Council and gave a brief background speech, then responded to questions from the Council.
 At 10:15 a.m., Joseph Riker III, addressed the Council and gave a brief background speech, then responded to questions from the Council.
 The Council recessed for lunch at 11:30 a.m. At 1:00 p.m., the Council meeting reconvened.
 Rick Hohnbaum addressed the Council and gave a brief background speech, then responded to questions.
 In all of the above interviews, the Council asked questions regarding work experience, management style, conflict resolution, budgeting, grant-writing, economic revitilization, why they wished to come here to work, salary expectation, and methods of citizen involvement. The Council then allowed the applicants to ask questions of them.
3. ADJOURNMENT: At 2:00 p.m., there being no further business to come before the Council, the meeting adjourned to November 10, 2001 at 9:00 a.m.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 6th day of December, 2001.
SIGNED by the Mayor this 7th day of December, 2001.
Gene Moore, Mayor



NOVEMBER 10, 2001


1. ROLL CALL: Mayor Moore called the meeting to order at 9:00 a.m. Mayor Moore and Councilors Woodruff, Welch, and Church were present. Councilor Peterson was absent. A quorum was present. Also present was Councilor-Elect Abbott.
2. CONDUCTION OF INTERVIEWS: At 9:00 a.m., Mr. Fine addressed the Council and gave a brief background speech, then responded to questions from the Council.
 At 10:30 a.m., Nancy Leonard addressed the Council and gave a brief background speech, then responded to questions from the Council.
 In the above interviews, the Council asked questions regarding work experience, management style, conflict resolution, budgeting, grant-writing, economic revitilization, why they wished to come here to work, salary expectation, and methods of citizen involvement. The Council then allowed the applicants to ask questions of them.
3. ADJOURNMENT: At 11:15 p.m., there being no further business to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 6th day of December, 2001.
SIGNED by the Mayor this 7th day of December, 2001.
Gene Moore, Mayor



NOVEMBER 14, 2001

1. ROLL CALL: Mayor Moore called the meeting to order at 7:00 p.m. City Clerk Quinlan administered the oath of office to newly-elected Councilor Curt Abbott, who then took his seat at the Council table. Mayor Moore and Councilors Church, Welch, Peterson, Woodruff and Abbott then answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Church voiced a concern regarding the method of putting the query on the back of the waterbills, noting that he felt it was inappropriate for two people to make a decision like that. Councilor Woodruff asked about the language in the municipal code for citizens filing complaints, and the notification process for annexation of properties. City Attorney Hammersley will review both issues. Councilor Church also asked about the letter from Margaret Geertson, which had been included in the Council packet instead of the Urban Renewal packet. The letter had been addressed to the Council. Mayor Moore noted that the City had received a Golden Award from CIS for another year without injury. This had a direct impact on the City's workman's comp rating.
4. MINUTES: The Council considered the minutes from the November 1, 2001 meeting. Councilor Welch moved to approve the minutes as presented. Councilor Church seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS: None.
6. COMMITTEE REPORTS: None.
7. NEW BUSINESS:
 A. Committee Appointments: Mayor Moore moved to appoint Councilor Abbott to the Finance and Administration Committee. Councilor Church seconded and the motion carried unanimously on a voice vote.
 B. Crestline and Range Drive Stop Signs: Mayor Moore noted that this had been brought up as a concern and a suggestion for slowing traffic on Crestline. He moved to install the stop signs, subject to County approval. Councilor Welch seconded, and the motion carried unanimously on a voice vote. Councilor Peterson suggested installation of a stop sign on the corner of Green Drive and Crestline, consensus of the Council was to refer the suggestion to the Traffic Safety Committee for a recommendation. It was noted that the Council would have to approve that installation as well.
 C. Urban Renewal Agency Report: Mayor Moore noted for the audience that the Urban Renewal Agency had met that evening, and no decision on the motel property had been reached. The Agency would also be looking at parking issues in the downtown area.
 D. Consideration of IGA with City of Yachats: Mayor Moore noted that this was in regard to the shared services proposal for the Public Works Director. He moved to approve the Intergovernmental Agreement. Councilor Church seconded, and the motion carried unanimously on a voice vote. Mayor Moore noted that the starting date would be December 1, 2001.
 E. Range Drive Left Turn Lane Land Acquisition: Councilor Welch noted that, as part of the proposed left turn lane at the intersection of Range Drive and Highway 101, there was a piece of property on north side which would either have to be bought or at least an easement obtained. The County would be taking care of the issue. Mr. McClintock noted that there had been a little bit of a holdup in regard to this, but he felt positive that it would be taken care of. He assured the Council that a portion of the contract did include the land acquisition.
 Mayor Moore noted that there had been a short discussion regarding the water project, in particular the $150,000 engineering expense. Mr. McClintock was to talk to Dyer. Mr. McClintock responded that the City should see a task order describing what had been asked for by the following week.
 F. Response from Council Query: This issue had been discussed at the Urban Renewal meeting.
 G. City Staffing: Consensus of the Council was to move this issue to after the Executive Session.
8. OLD BUSINESS:
 A. Sewer Rate Discussion: Councilor Welch noted that the rates need to cover three major issues: cleaning and repair of the settlement lagoon pond at plant, approximately $175,000; the replacement of the inadequate Ocean Hills sewer pump station, approximately $250,000; and the Crestline bypass project to allow system to expand, approximately $220,000. These were all major capital expenditures. He then moved that the Waldport sewer base rate be increased to $12.75 per month, the volumetric rate be increased to $3.92 per unit, and that multi-dwelling users not currently being charged a base rate be added to the base rate customers. Councilor Peterson seconded. Councilor Church clarified that the multi-dwelling customer base rate would be 71% of a single-family residential base rate as per Mr. Bartlett's recommendation. The motion carried unanimously by a roll call vote. The rate change would be implemented on December 1st.
 B. Surplus State Police Car: Councilor Welch noted that the City had received encouragement from the Sheriff's Department to move forward. The City was making an application to the Oregon State Police through their program and would hopefully have a car within the next 90 days or so.
9. EXECUTIVE SESSION: At 7:20 p.m., the Council recessed to Executive Session, pursuant to ORS 192.660(1)(a): To consider the employment of a public officer, employee, staff member or individual agent. The Council reserved the right to return to open session.
10. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: The Mayor reconvened the Council meeting at 7:40 p.m.
 Mayor Moore moved to have Council authorize negotiations with Applicant #5. Councilor Welch seconded. The motion carried unanimously on a voice vote.
11. ADJOURNMENT: At 7:41 p.m., there being no further business to come before the Council, Councilor Peterson moved to adjourn. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 6th day of December, 2001
SIGNED by the Mayor this 7th day of December, 2001.
Gene Moore, Mayor