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CITY COUNCIL MEETING MINUTES

JULY 5, 2001


1. CALL TO ORDER AND ROLL CALL: Mayor Lehmann called the meeting to order at 7:00 p.m. Mayor Lehmann and Councilors Woodruff, Moore, Welch and Church answered the roll. Councilor Peterson was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Woodruff noted that the presenters for the Solid Waste Consortium were present and asked if the item could be moved up on the agenda. There were no objections.
  Aaron Cubic, representing the Solid Waste District, along with Talli Patton from the Association of Concerned Landowners of Lincoln County, and Deputy Sheriff Chuck Bergman, gave a brief update of the Forest Enforcement Program. They were asking for a contribution of $1041 from the City to participate in the Level II program. Councilor Church asked if the violators would be cited into Municipal Court. Deputy Bergman responded that only if it were a violation within the City limits. Councilor Moore asked that he investigate a possible dump site near the Wastewater Treatment Plant on the Isaak Walton League property. Councilor Church moved to support the request for the additional funds, the monies to come from Contingency. Mayor Lehmann seconded. The motion carried unanimously on a voice vote.
  Mayor Lehmann portrayed the plaque from Pacific West Ambulance which was given in acknowledgement of the City's support.
4. MINUTES: The Council considered the minutes from the June 21, 2001 meeting. Councilor Moore moved to approve the minutes as presented. Councilor Welch seconded and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
  A. Sheriff: Lt. Stallard addressed the Council in regard to the Sheriff's report. He noted that Councilor Moore had asked for a followup in regard to a complaint from Peter Kocal. The original complaint came from the staff at the Visitor Center. In Lt. Stallard's opinion, they acted appropriately in reporting their concerns and asking that the Sheriff's department check on the vehicle and occupant.
  B. City Administrator: Mayor Lehmann noted receipt of Mr. Dowsett's letter of resignation, his last day will be December 28, 2001. Mr. Dowsett reported that the City had received documentation from the bond counsel in regard to approval for the line of credit. He gave a brief review of the intergovernmental agreement materials contained in the packet, and noted that most of the funding may come from a grant. Councilor Moore also pointed out that the South County water districts would additionally benefit from that study. Councilor Welch moved to approve the Intergovernmental Water Consortium Agreement and RFP. Councilor Moore seconded. The motion carried unanimously on a voice vote. Mr. Dowsett stated that a member of Council would need to be chosen as a representative on the board, which could be done at the next meeting. Mr. Dowsett noted that a resolution had been distributed to the Council in regard to support for a grant application for development of a Waldport tsunami threat evacuation study. Councilor Welch moved to approve Resolution 986. Councilor Moore seconded. Mayor Lehmann noted that, in her recent experience with a tsunami warning, there was currently no plan to deal with the time between no threat and a tsunami siren. The motion carried unanimously. Mr. Dowsett indicated that the City had received Phases I and II of the Raw Water Study, and both projects would be addressed the following spring. The funding package was currently in the Attorney General's office for review. The funding would last until December of 2002, so there would be plenty of time to get the project done. Mr. Dowsett announced that the I & I project will probably be completed this month. In regard to the Council vacancy, Mr. Dowsett noted that the Finance and Administration Committee had recommended placing it on the November ballot.
  C. City Attorney: Mr. Hammersley mentioned that staff was still working on the revisions to the Development Code, Utility Billing, and expansion of the electronic lien docket. He noted that objections have been made to the Court's order in the Sagaitis case, so it was still pending. He also indicated that the Council may wish to revisit the riparian setback issue.
  At 7:45 Mayor Lehmann opened the Public Hearing on the proposed Sewer Rate increase. Mr. Dowsett suggested that they consider leaving the public hearing open for 30 days to allow for public input. Councilor Moore moved to leave it open until the next Council meeting. Councilor Church seconded and the motion carried unanimously on a voice vote.
  D. Public Works Director: Mr. McClintock noted that Ralph Bond had been hired as a Utility 1 worker. Al Stoikowitz and Jeff Alfano had rejoined the City as the Temporary Utility Workers for the summer project. In addition, there were five OYCC workers who had started working in June. They have been working at Crestline Park in flagging trails and cleaning out garbage dump sites. He noted that the City was still running off the Weist Creek impoundments and would continue to do so for probably another week. The Eckman Creek Pump Station was checked out and ready to go, with a rental agreement for a backup pump if necessary. Mr. McClintock noted that only outstanding issue in regard to the Raw Water Project was waiting for documentation to come from the various agencies who had looked at the environmental issues. The City's points of diversion were being reviewed by the Water Master. The Norwood Project has started as of this date, and Mr. McClintock anticipated the project will last two or three weeks. Now that the funding is secured for the I & I project, he will meet with the owner of the Golf Course and apprise him as to what to expect from the project. The third tsunami siren location was to be on Highway 34, on Wood Oil's property. This will necessitate an easement, but three-phase power is available and the property owner was in favor of the project. Mr. McClintock announced that he had gotten a call from the Baptist Church asking if the City would be interested in having 400 volunteers to do work at the end of July. Mayor Lehmann noted receipt of the funding for the skateboard park, and complimented Public Works on their work at Keady Wayside. Councilor Church asked about the status of the raw water customers, staff response was that this was tied into the whole raw water project to be completed next year. Councilor Welch noted that the I & I project would have a major impact on the loading at the sewer treatment plant.
  E. City Engineer: The Council noted receipt of the report in the packet.
  F. City Planner: The Council noted receipt of the report in the packet.
7. COMMITTEE REPORTS
  A. Finance and Administration - The Council considered the draft minutes of June 19, 2001. Councilor Woodruff moved to accept the minutes, Councilor Welch seconded. The motion carried unanimously on a voice vote. Councilor Woodruff noted that one issue was the safety deposit box. Staff explained that as long as there were written minutes generated, the City did not need to retain the tapes. The minutes would follow a set format, noting the date, the members present, and the ORS cite under which the executive session was called. Councilor Woodruff moved to clean out the box and get rid of or recycle the tapes. Councilor Moore seconded. The motion carried unanimously on a voice vote. In regard to filling the current vacancy on the Council, Councilor Moore moved to place the vacancy on the ballot for the November election. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
  B. Infrastructure Planning: No report. Councilor Moore noted that they had a South County Water Committee meeting, with general discussion regarding the possible consolidation of the three water districts. The minutes from that meeting were contained in the packet materials. The next meeting was scheduled for August 23, 2001 at 5:30 p.m. at the South Lincoln Water District's office.
  C. Parks & Recreation: Mayor Lehmann noted that the Parks Committee was in the process of drafting a written maintenance plan for the various parks. They were going to be replacing the tree at Meridian Park with a shore pine, in hopes that a tree of that type might survive. Mayor Lehmann announced that the City had obtained a RIB grant in the amount of $69,101 for the skateboard park. The project was anticipated to take two years to complete, with in-kind donations of time, labor and materials. In response to a query regarding the Lint Slough walkway, Mayor Lehmann noted that this project was complicated due to the regulations regarding fish habitat. They were also exploring the exchange of the roadway for an easement from ODFW. The berm clearing would begin this summer, with Oregon Youth Conservation Corps and Northwest Conservation Corps workers. Councilor Church asked about the timber survey at the Crestline Park, with monies to go toward the skatepark. Mr. McClintock responded that it might be a good idea to take up the issue again, as the price of timber was presently going up. Councilor Woodruff suggested that Dahl's Disposal might consider the pick up of trash at the parks as part of their contract with the City. Mr. Dowsett indicated he would contact them in that regard.
8. CONSENT CALENDAR: The Council considered the City Attorney bill for May, 2001. Councilor Moore moved to approve payment of the bill, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE
  A. Letter of Interest from Jack Howell: Following discussion, staff was asked to contact Mr. Howell to see if he wished to attend the next Library board meeting on July 10, and to advertise the vacancy on the Library Board.
10. INFORMATIONAL ITEMS: The Council considered the following items: a financial memo; the minutes from the Senior Center Board meeting of June 18; minutes from the South County Water Committee meeting of June 26; the Library Board minutes and Monthly Circulation Report; Solid Waste Consortium information; and an email regarding the City's Worker's Comp rating. No action was necessary.
11. PUBLIC HEARING(S) - Proposed Sewer Rate Increase: Previously addressed.
12. NEW BUSINESS:
  A. Consideration of Resolution Regarding Sewer SDC Charges: Councilor Moore moved to approve Resolution No. 987. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
  B. Request from Library re Vacancy on Board: Previously addressed.
  C. Intergovernmental Water Consortium Agreement & RFP: Previously addressed.
  D. Memo & Related Correspondence re Ocean Hills Concerns: There were several residents from Ocean Hills present to discuss the issue. Lorraine Jeitner addressed the Council. She indicated that they were not successful in getting answers in regard to why their bills were so high. Discussion ensued. Councilor Moore moved to give a city-wide sewer credit for the month of May for any residential customer who used more than six units of water during that billing period. Councilor Church seconded. Councilor Welch noted that this action did not answer the question regarding the increase in the number of water units. Mr. McClintock informed the Council that all the meters in Ocean Hills will be replaced with the new electronic meters. The motion carried unanimously on a voice vote. A brief discussion ensued regarding the City's sewer rate methodology. It was noted that a recommendation in regard to this issue would be forthcoming from the Infrastructure Committee for the August 2, 2001 Council meeting. The Committee would be meeting on July 31 and asked that staff have information prepared for that meeting.
  E. Authorization for Mayor to Attend Mayor's Conference: Following a brief discussion, Councilor Welch moved to authorize the Mayor to attend. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
13. OLD BUSINESS
  A. Waldport Emergency Operations Plan (Distributed Separately): Councilor Welch noted that after last safety committee meeting he sat down and drafted some changes to the City's current emergency plan. One change was to make the new Elementary school building the destination for any emergency such as earthquake, tsunami, etc. He also suggested that the City keep copies of important records in a safe place off-site. Following a brief review, Councilor Welch asked that the Council read the document and provide feedback for the final version by the first of August.
14. EXECUTIVE SESSION(S): It was determined that an executive session was not necessary.
15. ACTIONS, IF ANY, FROM EXECUTIVE SESSIONS: None.
16. ADJOURNMENT: At 9:15 p.m., there being no further business to come before the Council, Councilor Moore moved to adjourn. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 2nd day of August, 2001.
SIGNED by the Mayor this 8th day of August, 2001.
Kim D. Lehmann, Mayor