APRIL 5, 2001
1. CALL TO ORDER AND ROLL CALL: Mayor Lehmann called the Council meeting to order at 7:03 p.m. Mayor Lehmann and Councilors Woodruff, Boehme, Peterson, Welch and Church answered the roll. Councilor Moore was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS:
A. Letter from Debbie Neel: Mayor Lehmann noted that Ms. Neel had submitted a similar letter of request the previous year in regard to Violence Awareness week. Councilor Church moved to approve the request to tie ribbons throughout downtown Waldport, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
B. Letter from Lorraine Jeitner: No action.
C. E-mail letter from Philip Spulnik: Mayor Lehmann noted that the suggestion of a gazebo at Keady Wayside had been considered but due to the exposure to strong winds and debris it was not deemed feasible.
Judy Vagenas addressed the Council in regard to volunteerism and how suggestions are handled, noting that sometimes what appear to be great ideas have already been researched by the committees involved. She suggested that the committees be allowed to work unhindered.
George MacGregor addressed the Council in support of the proposed skateboard resolution and asked that they consider moving the item up on the agenda.
Britton Meatzie addressed the Council regarding his willingness to donate time and services to public projects.
Maggie Rivers, member of Parks Committee, addressed the Council regarding the issue of volunteerism and committees, and the Keady Wayside project.
Stella Ross addressed the Council regarding the possibility of installing a structure to protect the binoculars at Keady Wayside.
3. COUNCIL COMMENTS AND CONCERNS
A. Letter from Councilor Welch re Ashland Conference: Mayor Lehmann noted receipt of the letter.
Councilor Boehme noted that the issue of Economic Development for Lincoln County is moving right along, with four requests from businesses in the recent past.
Councilor Welch noted that he although he was unable to attend the meeting in Ashland, it might be appropriate to appoint someone to attend in his place. Mayor Lehmann noted that her preference would be for someone currently on the Downtown Revitalization Committee to attend. Councilor Church suggested that Councilor Woodruff had attended several meetings and might be interested in attending. She also might be able to fill in on the Revitalization Committee if need be. Following a brief discussion, Councilor Church moved to have Councilor Woodruff attend in Councilor Welch's place. Councilor Welch seconded. The motion then carried, with Councilors Boehme, Woodruff, Peterson, Church and Welch voting "Aye", Mayor Lehmann voting "Nay".
Councilor Woodruff asked about the letter from Lorraine Jeitner, Mr. McClintock noted that he would address this issue as part of his Public Works Report.
Mayor Lehmann noted the number of people present for the skateboard park and asked the Council to consider moving the item up on the agenda. Councilor Welch moved to move the issue and the resolution up on the agenda, Councilor Church seconded, and the motion carried unanimously on a voice vote.
Scott Beckstead, Chair of the Skatepark Committee Board of Directors, addressed the Council in regard to the project, the design, and adoption of a resolution authorizing the City to apply for grant monies. Others addressing the Council in regard to endorsement of the project and adoption of the resolution included the following: Micah Howe (who also gave a brief video demonstration); Judy Vagenas, representing the Chamber of Commerce; Keely Beckstead; George MacGregor; Jody Smith; Serena Flanders; Jay Beckstead; Donald Olliver; Gaylord Gillmore; Mike Rivers; Dan Mummey; Annie Rivers; Anthony Gainer; McKenzie Reeves; Annie Watson; Jackie and Carly Beckstead. Mr. Dowsett noted that the actual resolution to be considered by the Council for adoption was included in the packet materials from Mr. Cerbone, as the resolution distributed in the Council packet had an additional line which was not required. Mayor Lehmann moved to adopt Resolution 971. Councilor Church seconded, and the motion carried unanimously on a voice vote. The Mayor and Council thanked the citizens for their participation.
At 8:05 p.m., the Council recessed for a 10-minute break. At 8:15 p.m., the meeting reconvened. Mayor Lehmann noted a presentation under "New Business" in regard to Healthy Youth/Youth Assets, and asked the Council to consider moving the item up on the agenda to accommodate the presenters. Nancy Nash, with Community Services Consortium, addressed the Council in regard to the issue. Joel Colvin and Leslie Jensen assisted in the presentation.
4. MINUTES: The Council considered the minutes from the March 1, 2001 meeting. Councilor Welch moved to approve the minutes as presented, Councilor Boehme seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
A. Sheriff: Lt. Stallard was present to address any questions from the Council in regard to the Sheriff's report. Councilor Welch asked about a gunshot wound, and Lt. Stallard responded that there had been an accidental discharge of a weapon but that it had not resulted in an injury as originally reported.
B. City Administrator: Mr. Dowsett noted that in addition to his report he had a couple of items to bring to the Council. One issue was the fact that the Solid Waste District was asking to be supported in the amount of $2652 for the next fiscal year, which is $300 more than last year's request. This was to support only the Level One services. Councilor Welch moved to support the Solid Waste Consortium, Councilor Boehme seconded, and the motion carried unanimously on a voice vote.
C. City Attorney: Mr. Hammersley noted that Handy Haven foreclosure sale has been reset to May 8. There had been a third amending complaint filed in the Sagaitis lawsuit, he had filed a response and request for hearing on behalf of the City. Regarding the Golf Course easements, the owner was satisfied to use the current access road and the property was going to be surveyed for the City's access easements and the property to be vacated by the City. Mr. Hammersley indicated that he had met with the environmental attorney, and a resolution would be prepared for the next Council meeting to adopt an environmental policy, which will allow the City to obtain funding for wastewater improvements.
D. Public Works Director: Mr. McClintock noted that in regard to the letter from Lorraine Jeitner, she had been upset when the City cut back the bushes around the fire hydrant when they were flushing the system. He stated that he had been surprised that there was a hydrant located there, as it was painted green and hidden by the bushes. He apologized to her, and noted that the hydrant would be painted yellow rather than green so that it could be found. Mr. McClintock gave a brief update of the meeting with the raw water customers, noting that they seemed to be understanding and supportive of the proposal and the costs involved. He had met with Mark Correia regarding the raw water line crossing his property, noting that Mr. Correia was supportive of the 7800' of waterline which will cross his property. The City would be obtaining an easement. Mr. Dowsett noted that the City had received the last part of the application for the south sewer improvements and it would be submitted the following day. Mr. McClintock had received the copy of the Range Drive Intersection Improvements from ODOT, which are scheduled to go to bid in April of 2002, for completion the same year. He gave a brief review of other ongoing projects in Public Works. In response to a concern from the Mayor, Mr. McClintock assured the Council that the Willow Street sidewalk improvements will be on the north side of the street, no trees will be removed.
E. City Engineer: The Council noted receipt of the report in the packet materials.
F. City Planner: The Council noted receipt of the report in the packet materials.
6. COMMITTEE REPORTS
A. Finance and Administration: Chair Peterson noted that the Committee had discussed the issue of skateboarding violations being handled by Municipal Court. Another issue was the Sheriff's contract. At the last meeting, Sheriff O'Brien was going to take the concerns which had been expressed and respond to them. Discussion ensued regarding the contract negotiations. Mr. Dowsett noted that the contract would come to the Council for approval prior to signature.
B. Infrastructure Planning: Councilor Welch noted that they were continuing to review the Sewer Rate Analysis and SDC Study. They expected to have a recommendation on the sewer rates for the next meeting.
C. Parks & Recreation:
1) Memo re Keady Wayside Poles: Mayor Lehmann noted that it had been determined that new poles for the viewing platform would cost in excess of $4,000. The Parks Committee suggested options for consideration, including using the old poles and covering them with rope, buying new poles, using PVC pipe and covering it with rope, or using the City's trees and hope they would dry out in time. Discussion ensued. Councilor Boehme moved to use the PVC pipe and cover it with rope. Councilor Peterson seconded. Following discussion, the motion failed by the following vote: Mayor Lehmann and Councilors Peterson and Boehme voting "Aye", Councilors Woodruff, Church and Welch voting "Nay". Councilor Church then moved to authorize the expenditure of $4160 for new poles with the balance of the money to come out of Contingency. Councilor Welch seconded, and the motion carried, with Mayor Lehmann and Councilors Welch, Church and Boehme voting "Aye", Councilors Peterson and Woodruff voting "Nay".
2) Letter re OYCC Summer Grant Award: Mayor Lehmann noted that the City had received a grant of $11,104 for the OYCC Summer Program.
Councilor Peterson had to leave the meeting at 9:35 p.m.
3) Presentation re Skatepark: Previously addressed.
7. CONSENT CALENDAR: The Council considered the following items: City Engineer bill; Economic & Financial Analysis bill; and City Attorney bill. Mayor Lehmann moved to approve the Consent Calendar, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
8. CORRESPONDENCE: The Council noted receipt of a letter from Southwest Lincoln Water District re Mutual Water Connection. No action was necessary.
9. INFORMATIONAL ITEMS: The Council considered the following items: Municipal Court Report from February, 2000; Senior Center Minutes from March 19, 2000; a financial memo and Library Board Minutes/Monthly Circulation Report. No action was necessary.
10. PUBLIC HEARING(S) - None
11. NEW BUSINESS:
A. "Healthy Youth/Youth Assets": Previously addressed.
B. "Rocky Creek"
1) Letter from City of Newport Mayor Sam Sasaki: No action was necessary.
2) Consideration of Ordinance Creating Central Coast Water Council and Approving Intergovernmental Agreement: Mr. Dowsett noted that he had been on the committee to review the document, and there was a deadline of about three years from the present in order to actually get the permits approved. Following a brief discussion, Councilor Welch moved to read Ordinance No. 670 by title only for the first time. Councilor Boehme seconded, and the motion carried unanimously on a voice vote. Mayor Lehmann read Ordinance No. 670 by title only for the first time. Councilor Boehme moved to read Ordinance No. 670 by title only for the second time, Councilor Welch seconded, and the motion carried unanimously on a voice vote. Mayor Lehmann read Ordinance No. 670 by title only for the second time. Councilor Welch moved to adopt Ordinance No. 670, Councilor Boehme seconded, and the motion carried unanimously on a voice vote.
C. Lease Renewal Request - COG: Following a brief discussion, Councilor Church moved to approve the COG lease renewal request. Councilor Welch seconded, and the motion carried unanimously on a voice vote.
D. City Attorney Memorandum re Proposed Amendment to Council Rules: Councilor Welch moved to adopt the amendment to the Council Rules as presented by the City Attorney. Councilor Boehme seconded. Mr. Hammersley noted that although the matter had been discussed previously, the amendment provisions of the Council Rules state that an amendment may be adopted by a majority vote of the Council at a meeting following the initial introduction of the amendment. Councilor Welch withdrew his motion, Councilor Boehme seconded. Councilor Welch then moved to table the issue to the next Council meeting. Councilor Boehme seconded, and the motion carried unanimously.
E. Consideration of Resolution Authorizing City to Apply for Local Government Grant for Development of Skateboard Facility at Crestline Park: Previously addressed.
F. Consideration of Resolution Adopting Transportation Plan for City of Waldport: Councilor Welch moved to adopt Resolution No. 972. Councilor Boehme seconded. The City Attorney assured the Council that the language in the plan was a guideline, although straying too far from the plan may require an amendment. Following a brief discussion, the motion carried unanimously on a voice vote.
G. Consideration of Ordinance Amending Section 13.12.202(H) of the Waldport Municipal Code Regarding Summer Sewer Averaging: Mr. Dowsett explained that this ordinance was required in light of the current utility billing conversion, in order to provide for summer sewer averages for residential customers. The following year, there would be history in the program to allow the City to return to calculating actual average for each customer. He assured the Council that if a customer used less than the average, they would only be charged for the actual consumption. Following a brief discussion, Councilor Woodruff moved to read Ordinance No. 671 by title only for the first and second times. Councilor Welch seconded, and the motion carried unanimously on a voice vote. Mayor Lehmann read Ordinance No. 671 by title only for the first and second times. Councilor Woodruff then moved to adopt Ordinance No. 671, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
H. Acceptance of Methodology and Implementation of Proposed Sewer SDC Rates: Mr. Dowsett noted that a motion was required, there had been a recommendation from the Infrastructure Committee for approving. Councilor Welch moved to accept the methodology and implement the proposed sewer SDC rates, Councilor Church seconded. Mr. Dowsett explained that this would set the notification process in motion.
12. OLD BUSINESS
A. Cooperative Agreement - Urban Services Agreement: City Attorney Hammersley noted that proposed corrections had been made to the document. His recommendation was to have the Council approve the document as amended, and bring the final copy back to the Council for approval at the next meeting. Following a brief discussion, Councilor Welch moved to table the issue until the next meeting. Councilor Boehme seconded, and the motion carried unanimously on a voice vote.
B. City Attorney Contract Renewal: Mayor Lehmann noted that there had been no comments forwarded, so she negotiated the contract with the City Attorney. There were no changes to the existing contract. Councilor Church moved to approve the contract, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
13. EXECUTIVE SESSION(S): It was determined that an executive session was not necessary.
14. ACTIONS, IF ANY, FROM EXECUTIVE SESSIONS: None.
15. ADJOURNMENT: At 10:00 p.m., there being no further business to come before the Council, Councilor Welch moved to adjourn. Councilor Boehme seconded, and the motion carried unanimously on a voice vote.
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 3rd day of May, 2001.
SIGNED by the Mayor this 3rd day of May, 2001.
Kim D. Lehmann, Mayor