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CITY COUNCIL MEETING MINUTES

SEPTEMBER 7, 2000


1. ROLL CALL: Council President Moore called the meeting to order at 7:00 p.m. Council President Moore and Councilors Church, Peterson, Searcey, MacGregor and Welch answered the roll. Mayor Lehmann was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Searcey asked that a vote, if any, from the upcoming public hearing be delayed until such time as the full Council could be present. Mr. Dowsett suggested that the findings be prepared from any deliberations before a decision is made. Consensus of the Council was favorable. Council President Moore noted a concern which had been expressed about the feasibility of worker's comp coverage for all volunteers, rather than only the ones covered by Resolution 867. He suggested that the issue be forwarded to the Finance and Administration Committee. Consensus of the Council was favorable.
4. MINUTES: The Council considered the minutes from the August 3, August 10 and August 24, 2000 meetings. Councilor Welch moved to approve the minutes from the August 3 meeting. Councilor Church seconded, and the motion carried unanimously on a voice vote. Councilor Welch moved to approve the minutes from the August 10 meeting. Councilor Church seconded, and the motion carried unanimously on a voice vote. Councilor Welch moved to approve the minutes from the August 24 meeting. Councilor Peterson seconded. Councilor Searcey moved to amend the minutes to include the petition and signatures from Ocean Hills which had been submitted into the record for the riparian zone. Councilor Welch seconded the amendment, which then carried unanimously on a voice vote. The main motion then carried unanimously on a voice vote.
5. STAFF REPORTS:
 A. Sheriff: The Council considered the written report contained in the packet materials.
 B. City Administrator: Mr. Dowsett reviewed his written report, indicating that he had met with DEQ and would apprise the Council when he received a formal response. The intergovernmental meeting was set for the 22nd of September. Mr. Dowsett noted that the Mayor had expressed favor in regard to the proposed computer system. He mentioned that the City Engineer was still waiting for all the draft copies of the Wastewater Collection Master Plan. Mr. Dowsett gave a brief update on the demolition of the Waldport Motel, noting that the RFP's had been sent out with a deadline of September 29, and grant monies would be applied for to assist in the removal process. There may be some asbestos shingles present, which could increase the amount of money required due to special handling needs. The public hearing date for the proposed uses of the Waldport Motel site had been set for October 26 at 5:30 p.m. Mr. Dowsett reminded the Council of the upcoming joint meeting on September 13 at 6:00 p.m. between the County Commissioners and the City Council. He noted receipt of a letter of resignation from Planning Commissioner Norm Streeter. Mr. Dowsett indicated that he would be unable to attend the next meeting of the Bayshore Beach Club, and asked if anyone from the Council would be willing to go. Mr. Dowsett stated that he had found a file on the construction of the Senior Center, which included the name and address of the original contractor. He had written a letter to the contractor, and copies would be provided to the Council.
 C. City Attorney: Mr. Hammersley noted that he had met with Mr. Campbell and Mr. Dowsett on the easements for the Golf Course, and the survey would begin the following day. They should have something concrete within the next 30 to 60 days, and then could tackle the vacation request. Mr. Hammersley mentioned that he was still awaiting court decisions on Sagaitis and Handy Haven. He noted that the trustee's deed for the Waldport Motel had been received and escrow opened with Western Title. The trustee deed had been recorded that day, and they were still working on a clear title. He noted that there was one item for executive session.
 D. Public Works Director: Mr. McClintock indicated that the storm drain project was about 95% complete. Smoketesting for I & I in Old Town would begin shortly, and the manhole grouting was to start the following Monday., smoketesting will begin shortly. He gave a brief review of upcoming meetings with various state agencies in regard to water issues and an update on street paving, noting that Waldport Heights Road my be put on "hold" in order to allow PUD to complete some work. Mr. McClintock mentioned that he had received a fax from PUD for separate contracts for Ocean Hills, Norwood and Cedar Street lights, and the tsunami siren pole. They had been reviewed by the City Administrator and himself, and Council authority was needed for Mr. Dowsett to sign the contracts so that the work could begin. Councilor Welch moved to authorize the City Administrator to sign, Councilor Searcey seconded, and the motion carried unanimously on a voice vote. Mr. McClintock indicated that the preliminary work had been completed on the Keady Wayside project, which was ready for the concrete. He gave special thanks to Maggie Rivers and OYCC crew for their work. Councilor Church noted a concern regarding the speed bumps on Maple Street, which may need to be modified to be more effective.
 E. City Planner: The Council considered the written report contained in the packet materials.
6. COMMITTEE REPORTS:
 A. Finance and Administration: Councilor Searcey noted that the minutes would be distributed once they had been approved. She would have the materials to the Committee on her issues by the following Tuesday, for their meeting at 9:00 a.m.
 B. Infrastructure Planning: Councilor Moore noted that their meeting was scheduled for the following Tuesday at 10:00 a.m.
7. CONSENT CALENDAR: The Council considered the following items: (A) City Attorney bill for June and July, 2000; (B) Jensen, Elmore and Stupaskey bill for August, 2000; (C) City Engineer bill for July, 2000; and (D) Final Pay Request for the Golf Course Pump Station. Councilor MacGregor asked to hold out (D). Councilor Searcey moved to approve A, B and C. Councilor Welch seconded. The motion carried unanimously on a voice vote. Councilor MacGregor reiterated his concern about the contractor increasing his bid at the last moment. Councilor Searcey moved to approve the bill, Councilor Church seconded. The motion carried, with Councilors Searcey, Peterson, Church, Moore and Welch voting "Aye", Councilor MacGregor voting "Nay".
8. CORRESPONDENCE: The Council considered the following items of correspondence: a letter from OECDD regarding the single audit for the Housing Rehabilitation; a letter from Community Development Corp asking for a volunteer to attend their meetings; a letter from Wallace Hansen; and a letter from Phil Martenson regarding the weigh station. Councilor Searcey noted that there were alternatives to the location of the access to the Parmelee property. Mr. Dowsett mentioned that it was a permanent facility, not a temporary weigh station as has been portrayed in the correspondence. No further action was needed.
9. INFORMATIONAL ITEMS: The Council considered the following items: Municipal Court report for August, 2000 and the Library Monthly Circulation report for July, 2000. No action was needed.
10. PUBLIC HEARING: None.
11. NEW BUSINESS:
 A. Letter of Interest in Planning Commission Vacancy: Dann Cutter addressed the Council in regard to his application to be on the Planning Commission. He indicated that he currently works for OSU at the Hatfield Marine Science Center as a Systems Technology Analyst. Councilor Searcey moved to appoint Mr. Cutter, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
 B. Proposal for Computer System: Council President Moore reviewed the proposal, stating that the Council had originally approved an allocation of $750 for network wiring. However, there was an additional need for a central system, and they had gotten a proposal for $2100. Discussion ensued. It was noted that the monies would have to come from contingency. Councilor Church moved to approve the additional allocation, Councilor Searcey seconded, and the motion carried unanimously on a voice vote.
 Councilor Welch gave public recognition and thanks to City staff for answering calls for previous public hearing. Councilor Peterson noted appreciation for Councilor MacGregor's efforts on behalf of the Council during his tenure.
12. EXECUTIVE SESSION: At 8:05 p.m., there being no further business to come before the Council, and noting no necessity for returning to open session, Councilor Welch moved to adjourn to executive session, pursuant to ORS 192.660(1)(h): To consult with counsel regarding current litigation or litigation likely to be filed; and ORS 192.660(1)(e): To conduct deliberations with persons designated by the governing body to negotiate real property transactions. Councilor Church seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 5th day of October, 2000.
SIGNED by the Mayor this 10th day of October, 2000.
Kim D. Lehmann, Mayor



SEPTEMBER 21, 2000


1. CALL TO ORDER AND ROLL CALL: Mayor Lehmann called the meeting to order at 5:34 p.m. Mayor Lehmann and Councilors Welch, MacGregor, Moore, Peterson, and Church were present. Councilor Searcey was absent. A quorum was present.
2. CONTINUATION OF PUBLIC HEARING: Mayor Lehmann indicated that the purpose of the meeting was a continuation of the public hearing on Land Use Matters from August 21, 2000.
 A. PROPOSED EXPANSION OF THE URBAN GROWTH BOUNDARY:
 The following persons submitted written testimony prior to the public hearing, to be made part of the record of the hearing: Steve and Patsy Morrill; Ronald Chase & Eugene Cvar; Art Cvar; Barbara and John Suter; Jon & Gail Barnard; Sunny Spiwak; Reverend Clyde Curnutte; Darrel & Joyce Weaver; M.R. Twining & Jim Kurtzhal; Mark & Laura Walters; Ron & Michelle Jantzen; an additional 45 form letters from Bayshore; a petition circulated by Eugene Cvar with 78 signatures; and a petition circulated by Laura Walters with 108 signatures.
 The following persons addressed the Council in regard to the proposed Urban Growth Boundary expansion: Robin Springer, Daisy Stousenburger, Joan Wesley, Jack Woods, Mark Walters, Brian Haggarty, representing Bayshore Beach Club, who requested that the record remain open for seven days to submit additional testimony in regard to noncompliance with state and local statutes; Stella Conaway; and Penny Donnally.
 At 6:04 p.m., there being no further persons who wished to address the Council on the issue, Mayor Lehmann closed the Urban Growth Boundary phase of the public hearing. Consensus of the Council was to leave the record open until 5:00 p.m. on September 28, 2000 for additional written testimony. Deliberations were set for October 5, 2000 at 7:30 p.m.
 At 6:05 p.m., the Council recessed for a short break.
 B. PROPOSED ADOPTION OF A NATURAL RESOURCES OVERLAY ZONE FOR WETLAND AND RIPARIAN CORRIDORS:
 At 6:18 p.m., the Council reconvened and continued the public hearing. City Planner Ron Thompson gave a brief explanation of the impact of the riparian overlay and the methodology by which the proposed setbacks had been determined.
 The following persons submitted written testimony to be included in the record: Phil Martinson, representing the Parmelee commercial property; Art Cvar; HGW, Inc., representing Cedar Heights; several letters from Jim Hitchman, including a report from Jerry Kraft and a letter from ODF&W.
 The following persons addressed the Council in regard to the issue: Kent Hazelwood representing Golden West Homes and Ocean Hills, who gave a brief powerpoint presentation; Jim Hitchman; Dennis Bartoldus, representing properties owned by the Battles, Petersons and Tryons; Glen McKinley; Art Cvar; and Bryan Serbu.
 At 7:39 p.m., there being no further persons who wished to address the Council on the issue, Mayor Lehmann closed the Natural Resources Overlay Zone phase of the public hearing. Consensus of the Council was that the record remain open until 5:00 p.m. on September 28, 2000 for additional written testimony. Deliberations were set for November 2, 2000 at 7:30 p.m.
 C. PROPOSED AMENDMENTS TO TITLE 16 OF THE WALDPORT MUNICIPAL CODE:
 A letter from Art Cvar was received which commented on the proposed amendments. June Lyons addressed the Council in regard to the proposed amendments. No further comments were received. At 7:41 p.m., Mayor Lehmann closed the Proposed Amendments phase of the public hearing. Consensus of the Council was that the record remain open until 5:00 p.m. on September 28, 2000 for additional written testimony. Deliberations were set for December 7, 2000 at 7:30 p.m.
3. ADJOURNMENT: At 7:43 p.m., there being no further business to come before the Council, Councilor MacGregor moved to adjourn. Councilor Moore seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 5th day of October, 2000.
SIGNED by the Mayor this 10th day of October, 2000.
Kim D. Lehmann, Mayor