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CITY COUNCIL MEETING MINUTES

JANUARY 6, 2000


1. CALL TO ORDER AND ROLL CALL: Mayor Lehmann called the meeting to order at 7:00 p.m. Mayor Lehmann and Councilors Church, Peterson, Searcey, MacGregor, Welch and Moore answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Howard Uhl, Planning Commission Chair addressed the Council in regard to the vacancies on the Planning Commission, inviting any interested citizens to submit a letter of interest. He asked about scheduling of the proposed joint meeting with the Planning Commission and the Council in regard to the development code. Mr. Uhl also mentioned a concern in regard to code enforcement, noting that the Sheriff's Department had not responded to recent complaints regarding abandoned vehicles. Mr. Uhl stated that, as a citizen, he had a preference for the Council to return to two meetings a month, and noted that a recent article in regard to the removal of the Lint Slough dam was incorrect, as ODFW had not yet proven to the Planning Commission that they had obtained the required permits. George Russell, 865 Crestline Drive, addressed the Council in regard to a rather large water/sewer bill for the vacant residence he was responsible for, where 50 units had gone through the meter in a 15-day period. He asked the Council to consider providing some relief to the property owner, in light of the fact that the normal consumption was around 4 units per month. City Administrator Dowsett noted that the current policy allowed staff to reduce a sewer bill when it had been shown that a waterline had broken, but there were no provisions for this type of situation, where the problem was related to a malfunctioning toilet. However, the Council could make a determination to reduce the bill. Discussion ensued regarding the request for reduction of the bill. Consensus of the Council was to have the Finance and Administration Committee look at the issue. Councilor Moore then moved to authorize the Committee to review the bill and make a decision regarding the reduction, and report on the determination to the Council. Councilor Searcey seconded, and the motion carried unanimously on a voice vote. Mr Russell was invited to the Finance and Administration meeting the following Tuesday morning at 9:30 a.m.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Searcey noted that a request had been made from the Senior Center Advisory Council that two persons be considered for their board, although the minutes from their last meeting seemed to indicate that they had already been appointed. She wondered if the Council wished to have the appointees appear before the Council at the February meeting. Following discussion, consensus of the Council was to have staff review the membership requirements prior to the Finance and Administration Committee meeting, and have the applicants appear at the February meeting for the Council to interview. Councilor Welch noted the lack of difficulties in regard to Y2K, and commended both the Public Works Department and the Sheriff's Department for their efforts on New Years Eve. Councilor MacGregor also mentioned the lack of problems in regard to Y2K. He cited a concern regarding the paving of the City Hall parking lot with Urban Renewal monies, and moved that the City look into paying for the paving of the parking lot. Mayor Lehmann seconded. Discussion ensued. Councilor MacGregor clarified that the Urban Renewal monies should be utilized for projects which were contained in the Urban Renewal Plan, such as business customer parking. Mr. Dowsett noted that the parking area was outside the boundaries, although City Hall itself was inside the boundary. Following further discussion, the motion for the City to reimburse the Urban Renewal Agency carried on a roll call vote, with Mayor Lehmann and Councilors Peterson, MacGregor and Welch voting "Aye", Councilors Church, Searcey and Moore voting "Nay". Councilor MacGregor then read a prepared statement regarding a recommendation from the Infrastructure Committee to require multifamily housing units to have individual meters for each unit. Councilor Moore noted that the issue had been misstated in the minutes and was to be recommended to be revisited, as there was not yet a consensus of the committee.
4. MINUTES: The Council considered the minutes from the December 2, 1999 meeting. Councilor Searcey moved to approve the minutes as presented, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
 A. Sheriff: Mayor Lehmann noted that Sheriff O'Brien was present. He addressed the Council in regard to the concern expressed by Mr. Uhl, and indicated that he would look into the issue and respond back to Mr. Uhl personally, but also noted that part of the issue may be whether the cars were parked on private or public property. Sheriff O'Brien then gave a brief overview of the previous month's activity, and noted that Officer Ballentine was going to be rotated out of the City patrol, but Officer Manning would take over that position, which would still maintain the local ratio. Sheriff O'Brien then mentioned the Local Public Safety Planning Coordinating Council meetings, and invited anyone interested to attend. Following a brief discussion, Councilor Searcey volunteered to participate. Sheriff O'Brien indicated that he would recommend her to the ad hoc committee, then maybe to the coordinating council. Councilor Peterson asked about the September report, staff would look into whether it has been received.
 B. City Administrator: Mr. Dowsett noted that the status report was getting smaller, as issues were being completed. He mentioned that the City had issued a press release in regard to the current four vacancies on the Budget Committee, and urged any interested persons to volunteer no later than the end of February, since the hearings would be in March. Mr. Dowsett mentioned that the LinCom meeting had been rescheduled, and there was an Economic Development meeting in regard to the enterprise zone on Tuesday. He stated that the City had received the LID report and stormwater master plan, both of which would be agenda items for the next Urban Renewal meeting, and suggested that the project board be moved from the hallway to the Council chambers for the upcoming worksession scheduled for Saturday.
 C. City Attorney: Mr. Hammersley noted that a decision had not yet been rendered in Sagaitis vs Waldport. In regard to Waldport vs Handy Haven, the settlement arrangement had not been met, so it appeared that it would be returned to litigation. The tort claim for the Jakobssons had been referred to the insurance adjuster. He suggested that if the Council wished a detailed report of any of those issues, it could be addressed in executive session. Consensus of the Council was that no executive session was required.
 D. City Engineer: The Council noted receipt of the written report in the packet materials.
 E. Public Works Director: Mr. McClintock gave an update on the "Golf Course" Pump Station, which he indicated was currently functioning, although not as designed at present. He was waiting for a final cost estimate for the Ocean Hills portion of the project, which would hopefully be received the following day. Mr. McClintock noted that he had been present at the pump station during a recent rain event, and was surprised at the amount of water generated in that basin, which was a key component to the collection system and a major source of I & I. He stated that there had been 100% compliance with the recent smoketesting problems which had been discovered, as all notified properties had repaired their systems. Mr. McClintock mentioned that additional smoketesting and camera work would begin the following Monday to further address I & I problems. The annual flushing of the distribution system was scheduled for February. The big tank had been drained halfway recently, and no major problems had been seen. However, it will be totally drained and examined prior to flushing the distribution system. He noted that overtime accruals due to mechanical problems has been decreased dramatically, and as of the previous Tuesday, the hydropumping system at the water plant had been revamped. He then gave a brief review of the current street work in progress. Councilor Welch asked that the I & I repairs be included on the project status report, possibly broken out by area.
 F. Planning Report - December, 1999: The Council noted receipt of the written report contained in the packet materials.
6. COMMITTEE REPORTS:
 A. Finance and Administration - December 7, 1999: Councilor Searcey moved to officially cancel the current contract with LinCom, to terminate at the end of the term. Councilor Peterson seconded. Discussion ensued. Councilor Searcey then amended to motion to terminate immediately, subject to the City Attorney's review. Councilor Peterson seconded the amendment. The motion, as amended, then carried unanimously on a voice vote. Discussion ensued regarding the upcoming workshop regarding law enforcement alternatives. Consensus of the Council was that the workshop be just for Council members, in order to decide a course of action. Possible providers of law enforcement services could then be contacted if necessary.
 B. Infrastructure Planning - November 16, 1999: Councilor Moore noted a couple of clarifications which needed to be made to the minutes. The policy on streetlights and the water meter installation policy still needed further discussion. The Water Authority discussion and the Intergovernmental Water Agreement would be addressed under "New Business" on the agenda. He noted that the Committee would be discussing the revised proposal from Mr. Bartlett at the next meeting.
7. CONSENT CALENDAR: The Council considered the City Engineer bill and the City Attorney bill from November, 1999. Councilor Moore asked to hold out the Attorney bill. Councilor Searcey moved to approve the City Engineer bill, Councilor Welch seconded, and the motion carried unanimously on a voice vote. Councilor Moore asked that the City Attorney bills be provided within a month of service if at all possible. He then moved to approve the bill, Councilor Searcey seconded, and the motion carried unanimously on a voice vote.
8. CORRESPONDENCE:
 A. Letter from OEDD re Enterprise Zone Designation: Mayor Lehmann noted that there would be a resolution in regard to this on the agenda for the first meeting in February. She indicated that the State had expressed a concern regarding the proposed composition of the board, and discussion on that topic would take place at the next meeting, scheduled for the following Tuesday.
9. INFORMATIONAL ITEMS: The following items were considered: the Waldport Planning Commission Minutes for December 14, 1999; the Waldport Library Board Minutes for November 3, 1999; the Library Monthly Circulation Report for November, 1999; and a letter from Don & Bonnie Vandehey regarding drug enforcement issues with a recent tenant. No action was required.
10. PUBLIC HEARING(S): None.
11. NEW BUSINESS:
 A. Water Authority Discussion: Councilor Moore noted receipt of a letter from SW Lincoln Water District, requesting a meeting. There were three issues involved: the proposed Intergovernmental Agreement between Toledo, Seal Rock, Waldport, SW Lincoln and Yachats; the Mutual Aid Agreement between Yachats, SW Lincoln and Waldport which been terminated and which needed to be reestablished; and discussion regarding the possible combination of the Waldport, Yachats and Southwest Lincoln Water Districts at some point in the future. Councilor Moore asked for Council approval for the Infrastructure Committee to pursue and bring back information as it comes in. Discussion ensued. Consensus of the Council was that the Intergovernmental Agreement required further information in regard to costs, Mr. Dowsett would continue to pursue the issue and put it on the status report. Consensus of the Council was to refer the Mutual Aid Agreement to the Infrastructure Committee for review and possible revisions to be forwarded to the City Attorney for further review. Discussion regarding the water authority proposal ensued. Councilor Peterson moved to have the Infrastructure Committee pursue the idea and concept of the formation of a water authority. Councilor Church seconded. Councilor Welch moved to amend the motion to gather factual information only. Councilor Searcey seconded. Following further discussion, the motion to amend carried unanimously on a voice vote. The main motion, to have the Infrastructure Committee pursue the idea and concept then carried on a voice vote, with Councilors Church, Peterson, Searcey, MacGregor, Moore and Welch voting "Aye", Mayor Lehmann voting "Nay".
 B. Contract Renewal Discussion: Mr. Dowsett noted that this item was on the agenda for informational purposes, to ensure that the Council was aware of the upcoming expirations of the Pioneer Telephone lease for space at the Water Plant, the Dahl Disposal franchise, and the agreement for engineering services with Dyer Partnership. Following a brief discussion, Councilor MacGregor moved to renew the lease with Pioneer Telephone, changing the rent to $100 per year for the next 10 years. Councilor Welch seconded, and the motion carried unanimously on a voice vote. Mr. Hammersley would review the lease and send it on to Pioneer Telephone for their approval. In regard to the Dahl Disposal franchise and the City Engineer contract, consensus of the Council was to have the Finance and Administration Committee review and make a recommendation to the Council.
 C. Review Purchase of Surplus Used Warning Sirens - Infrastructure Committee: Councilor Welch mentioned that his report on this issue was contained in the packet materials. He recommended that the City purchase the used equipment from the City of Spokane, and indicated that he had gotten at least a verbal commitment from the Fire District for a 50% participation. Councilor Welch then moved to have the Council approve the allocation of $5,000 to purchase the equipment, based on the Fire District's participation of an equal allocation of $5,000. Councilor Searcey seconded. Mr. Dowsett clarified that the motion was for half the cost, not to exceed $5,000, Councilor Welch agreed. Following a brief discussion, the motion carried unanimously on a voice vote.
 D. Policy For Waldport Street Light Installation - Infrastructure Committee: Councilor Moore noted that several requests for street lights had recently been received, and the Infrastructure Committee had drafted a proposed policy in this regard. Following a brief discussion, consensus of the Council was to have the Public Works Director provide input to the Infrastructure Committee in regard to the proposed policy at their next meeting, and the issue would be brought back to the Council in February.
 At 9:10 p.m., the Council recessed for a five-minute break. At 9:15, the Council reconvened.
 E. Consideration of Resolution Amending the Budget for FY 1999-2000: Councilor Moore moved to approve Resolution 946, Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
 F. Consideration of Ordinance Declaring Annexation by Consent (Mevis Petition): It was determined that the property in question was at the end of Tara Lane, just south of Range Drive. Councilor Peterson moved to approve Ordinance No. 663, Councilor Moore seconded. It was noted that the motion should be for the reading of the ordinance which, by unanimous consent of the Council would be by title only for both readings. Councilor Peterson withdrew his original motion and restated it to read Ordinance No. 663 by title only for the first and second readings. Councilor Searcey seconded the restated motion. Mayor Lehmann read the ordinance by title only for the first and second times. Councilor Welch moved to approve Ordinance No. 663, Councilor Searcey seconded, and the motion carried unanimously on a voice vote.
 G. Approval of Grant Acceptance for Waldport Public Library: Councilor MacGregor moved to approve the acceptance of the "Ready to Read Grant" of $329.00 for the Library, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
12. OLD BUSINESS:
 A. Review of Meeting Policy: Mayor Lehmann noted that the Council had directed this topic be placed on the agenda for discussion at the January meeting. Councilor Searcey moved to return to two meetings a month. Councilor Peterson seconded. Discussion ensued, following which the motion failed, with Mayor Lehmann and Councilors Church, MacGregor, Moore, and Welch voting "Nay", Councilors Peterson and Searcey voting "Aye". Councilor Moore then moved to designate the third Thursday of the month for Council workshops on a single topic when necessary. Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
13. EXECUTIVE SESSION(S): None.
14. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
15. ADJOURNMENT: At 9:32 p.m., there being no further business to come before the Council, Councilor Moore moved to adjourn, Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 3rd day of February, 2000.
SIGNED by the Mayor this 3rd day of February, 2000.
Kim D. Lehmann, Mayor