Minutes by Year and Month

2017 (click to show)
2016 (click to show)
2015 (click to show)
2014 (click to show)
2013 (click to show)
2012 (click to show)
2011 (click to show)
2010 (click to show)
2009 (click to show)
2008 (click to show)
2007 (click to show)
2006 (click to show)
2005 (click to show)
2004 (click to show)
2003 (click to show)
2002 (click to show)
2001 (click to show)
2000 (click to show)
CITY COUNCIL MEETING MINUTES

APRIL 6, 2000


1. CALL TO ORDER AND ROLL CALL: Council President Moore called the meeting to order at 7:00 p.m. Council President Moore and Councilors Church, Peterson, Searcey, and Welch answered the roll. Councilor MacGregor arrived at 7:05 p.m. Mayor Lehmann was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Chris Chandler di Torrice, representing the Economic Development Alliance, informed the Council of a new enterprise which would be developed in the Industrial Park area off of Crestline Drive. The project hinged on the provision of three-phase power which would cost approximately $21,000. She inquired at the State level for financing for such a project, and the response was favorable. The state requires that the City or the County be the recipient of the grant monies, which would then be paid to Central Lincoln PUD for the installation. She asked that the Council consider the project, and maybe place it on the agenda for the next meeting. Councilor Welch clarified that this would be a "pass-through". Councilor Welch moved to have the City be the recipient, Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
 Pennie Pankey and Bernice Barnett approached the Council with a concern regarding drinking and driving, especially with graduation coming up. They asked the Council to assist in getting the message out, noting that there was a video tape available free of charge to any group in Lincoln County that was willing to show it.
3. COUNCIL COMMENTS AND CONCERNS: Councilor MacGregor noted that the Youth Center now had a web site, and asked that Councilor Church put a link to it on the City's web page.
4. MINUTES: The Council considered the minutes from the February 17, March 2, March 16, March 27, and March 28, 2000 meetings. Councilor Searcey moved to approve all the minutes as presented. Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
 A. Sheriff: Sheriff O'Brien was present to discuss the written report which was contained in the Council packet, noting that there had been one DUII arrest which had not been included in the report. Lt. Stallard gave a brief overview of the "Kid's Fair" which had taken place the previous weekend, where they did fingerprinting and bicycle safety.
 B. City Administrator: Mr. Dowsett noted his written report, indicating that the SE Lift Station would be removed from the report unless there were any objections, as the project had been completed. He mentioned that he had been contacted by Bill Wagner from COG regarding possibly extending the six-month trial lease of the Firehall meeting room for an extra month or two and bring a proposal to the Council for a more permanent lease. Councilor MacGregor moved to extend the lease for an additional two month period, Councilor Peterson seconded, and the motion carried unanimously on a voice vote. Mr. Dowsett noted that a resolution regarding worker's compensation had been placed before the Council and asked that they consider it at the meeting, although it would not affect the current coverage if they did not. Following a brief discussion, Councilor Searcey moved to adopt Resolution 948, Councilor Welch seconded, and the motion carried unanimously on a voice vote. Councilor Welch asked that the Sheriff's contract be moved up on the agenda to accommodate Sheriff O'Brien and Lt. Stallard, maybe after the City Administrator's report. There were no objections. Mr. Dowsett noted that he would be out of the country for most of the month of May, and Mr. McClintock would be absent during the first week as well. He mentioned that the funding for the sewer projects might be referred to the Infrastructure Committee for discussion, as the recent motion which had been made for interim financing might jeopardize the DEQ funding. Consensus of the Council was to discuss the issue at the next workshop meeting. Mr. Dowsett gave a brief update of the Periodic Review process,indicating that the City Planner stated that the material would be delivered to DLCD no later than June 1. The hearings would take place 45 days after that. He suggested the Council consider having the public hearing either at the "workshop" session in July or August. The hearing was tentatively scheduled for the third Thursday in July, at 5:30 p.m. The urban growth boundary expansion was also slated for inclusion, if it were completed in time. Mr. Dowsett noted that there were more abandoned cars in the City's right-of-ways in Old Town, which would be attended to by the Sheriff's department. The City had recently received a population report, which Mr. Dowsett suggested the Council read, as the statistics pertained to the City as well as the County. The most recent population figure for the City was 1885. The Council showed interest in the report, and Mr. Dowsett indicated that he would inquire as to whether the information was available on disk.
 Council President Moore noted that the Council had received copies of the proposed Sheriff's contract. Councilor Welch moved to approve the contract as presented. Councilor Church seconded, and the motion carried, with Council President Moore, Councilors Church, MacGregor and Welch voting "Aye", Councilors Peterson and Searcey voting "Nay".
 C. City Attorney: Mr. Hammersley noted that he did not have any subjects for the regular session, but had three items for discussion at the Executive Session.
 D. City Engineer: The Council noted the written report in the packet.
 E. Public Works Director: Mr. McClintock indicated that he had just attended a meeting that day in Salem in regard to water rights, mentioning that the current philosophy was "use it or lose it". He noted that Water Resources stated that municipal permits could be terminated rather than extended, if development of the rights did not take place in a timely manner. A brief discussion ensued regarding Darkey Creek, which was the main undeveloped water right that the City currently had. Councilor Searcey asked that the issue be placed on Mr. Dowsett's report so that the Council could be kept abreast of the dates and the progress. Mr. McClintock indicated that a recent sanitary survey of the water treatment plant had resulted in a favorable review, copies of the written report would be distributed to the Council. The flushing of the distribution system had proceeded without any problems or citizen concerns. The pump station at Ocean Hills had been upgraded, and he indicated that he was as confident of that station as he was of any of the others. Mr. Alfano had attended a five-day seminar which would result in a limited electrical certification following successful completion of the exam. Mr. Dowsett indicated that the Ocean Hills pump station would be removed from his report, as the interim measures had been completed. Councilor MacGregor clarified that this meant that the remaining lots (approximately 35) could be developed. A brief discussion ensued. Councilor Searcey noted that the issue needed to remain on the report until the line up the canyon had been replaced. Mr. McClintock indicated that he was going to be attending another ODOT meeting in the 12th, and he would give a report at the next Council meeting. PUD was progressing on the three street lights, one at Ocean Hills, one at Skyline Terrace and one on the way up Cedar Street. Mr. McClintock noted that Mr. Alfano would be present at the next Council meeting in his absence to give a report to the Council.
 Council President Moore asked that the Consent Calendar be moved up for consideration, as there were people present in regard to the Fire District request. Councilor MacGregor asked that item "C" (Pay Request #3 and Change Order #2 for Laskey Clifton) be held out. Councilor Searcey moved to approve the remaining items on the Consent Calendar, consisting of the City Engineer bill, the City Engineer bill and the request from the Fire Department for a building addition. Councilor Peterson seconded. The motion carried unanimously on a voice vote. Councilor MacGregor expressed his concerns regarding the change order and the additional charges. Councilor Searcey moved to approve the bill, Councilor Welch seconded, and the motion carried, with Council President Moore and Councilors Church, Peterson, Searcey and Welch voting "Aye", Councilor MacGregor voting "Nay".
 Noting that the Public Hearing on the Supplemental Budget had been scheduled for 8:00, Council President Moore recessed the Council meeting and opened the Public Hearing. No comments were received. Council President Moore closed the Public Hearing. Councilor Searcey moved to approve Resolution #949. Councilor Church seconded, and the motion carried unanimously on a voice vote.
 F. Planning Report: None.
6. COMMITTEE REPORTS:
 A. Finance and Administration - March 14, 2000: Councilor MacGregor indicated that the Dahl Franchise was on the agenda.
 B. Infrastructure Planning - March 14, 2000: A brief discussion ensued regarding the Bartlett proposal, which had been reviewed by the City Attorney. No action was necessary, as the proposal had been previously approved.
7. CONSENT CALENDAR: Previously addressed.
8. CORRESPONDENCE: None
9. INFORMATIONAL ITEMS: The Council considered the following informational items: Waldport Library Board Minutes - February 2, 2000; Monthly Circulation Report - February, 2000; Municipal Court Report - February and March, 2000; South Lincoln Senior Advisory Council - March 20, 2000; Lincoln County Board Of Commissioners Order #3-00-70. No action was necessary.
10. PUBLIC HEARING: Previously addressed.
11. NEW BUSINESS:  A. Consideration of Resolution Adopting Supplemental Budget: Previously addressed.
 B. Dahl Disposal Franchise Renewal: Mr. Dowsett noted that the contract contained language which allowed the franchisee to enter into negotiations regarding any proposed increase in fees. He recommended that the issue be delegated to the Finance and Administration Committee, consensus of the Council was favorable.
 C. Dyer Partnership Contract Renewal: A brief discussion ensued, it was noted that no increase in fees had been proposed. Councilor Welch moved to approve renewal of the contract with the existing terms, Councilor Searcey seconded. The motion carried unanimously on a voice vote.
 D. City Attorney Contract Renewal: Councilor Welch moved to approve the contract for another year, Councilor Searcey seconded, and the motion carried unanimously on a voice vote.
 E. Municipal Judge: Council President Moore noted that the recent demise of James Anderson had necessitated the consideration of a replacement. The Court Clerk was acting as the Pro Tem Judge, and had expressed an interest in the position at the same rate as the existing contract. Previously, the Council had required that the judge be a member of the bar and have municipal court experience. Councilor Searcey moved that the City go out for RFP's, removing the stipulation that the applicant be a member of the Bar, as long as they had relevant experience. Councilor Peterson seconded. Discussion ensued. The motion carried, with Council President Moore and Councilors Church, Peterson and Searcey voting "Aye", Councilors MacGregor and Welch voting "Nay".
 F. Stormwater LID: Council President Moore noted that this issue was coming to the Council as recommended by the Infrastructure Committee. Mr. Dowsett explained that the discussion at the committee level was that the typical process was to hold a public hearing to initiate formation of an LID. However, 60% remonstrance would halt the issue for at least 6 months. The suggestion was therefore to ascertain interest by having a preliminary notification and hearing, asking that the affected property owners respond prior to the actual formation hearing. Following a brief discussion, Councilor Welch moved to have a preliminary public hearing with appropriate notification to the affected property owners. Councilor Peterson seconded. Discussion ensued. The motion carried unanimously on a voice vote. The public hearing would be scheduled for the May meeting.
 G. Goal-Setting Workshop: Discussion ensued regarding the upcoming workshop scheduled for April 20th. It was noted that any short-term goals the Council wished to have considered should be submitted by the 14th of April.
12. OLD BUSINESS: Law Enforcement: Previously discussed.
13. EXECUTIVE SESSION(S): At 8:38 p.m., there being no further business to come before the Council, Council President Moore recessed the Council meeting into Executive Session, pursuant to ORS 192.660 (1)(h): To consult with counsel regarding current litigation or litigation likely to be filed. The Council reserved the right to return to open session.
 At 9:42 p.m., the Council returned to open session.
14. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
15. ADJOURNMENT: At 9:43 p.m., there being no further business to come before the Council, Councilor MacGregor moved to adjourn, Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 4th day of May, 2000.
SIGNED by the Mayor this 4th day of May, 2000.
Kim D. Lehmann, Mayor



APRIL 20, 2000


1. ROLL CALL: Mayor Lehmann called the meeting to order at 5:40 p.m. Mayor Lehmann and Councilors Church, MacGregor, Moore and Welch answered the roll. Councilors Peterson and Searcey were absent. A quorum was present.
 Mayor Lehmann noted that a proclamation regarding April being Child Abuse Prevention Month had been distributed for consideration. Councilor MacGregor moved to accept the proclamation as presented, by title only. Councilor Moore seconded, and the motion carried unanimously on a voice vote.
2. DISCUSSION ITEMS:
 A. City Government Goal Setting - 2000: The following table delineates the outcome of the discussion. Detail in regard to motions made follows the table.


Project Area

Project

Anticipated Completion Date

Responsible Party

Notes

Water Rights

Eckman Creek Diversion

July, 2000

City Engineer

Weist Creek N & S Diversion

July, 2000

City Engineer

Intergovernmental Agreement

August, 2000

City Administrator

Infra. Comm.

Long-Range Plan Developed

January, 2001

Public Works Dir.

City Engineer

Funding

June 30, 2001

City Administrator

City Council

Permit Extension

August, 2001

Public Works Dir.

City Administrator

Water (General)

Water Rate/SDC Study

August, 2000

Ray Bartlett

Raw Water

June 30, 2001

Public Works Dir.

Sewer I & I

"Old Town"

December, 2000

Public Works Dept.

"Golf Course" Funding Report

September, 2000

City Administrator

"Golf Course"

December, 2001

Public Works Dept.

$100,000 this summer

Sewer (General)

Sewer Rate/SDC Study

June 30, 2001

Ray Bartlett

Streets

Street Management Plan (prioritization)

April, 2001

Public Works Dir.

Paint Crosswalks

April 24, 2000 (weather permitting)

Public Works Dept.

Public Works (General)

Fencing Entire PW Compound

August, 2001

Public Works Dept.

Urban Growth Boundary

Settle City/District Boundaries change

July, 2000

City Administrator

City Attorney

New Agreement with SWLWD & documentation

September, 2000

City Attorney

Expansion of UGB

June 30, 2001

City Planner

City Attorney

Parks

Meridian Park

October, 2000

Public Works & Parks Comm.

Planting May 6, 2000

Keady Wayside Improvements

October, 2000

Port of Alsea & Parks Comm.

If funding obtained

Crestline Park Facilities Plan

June 30, 2001

Parks Comm.

Misc. Issues

Tsunami Siren

October 1, 2000

Public Works & PUD

City has to choose placement

Economic Development Downtown Revitalization

Ongoing

City Administrator & Pub. Works Dir. (to assist & support)

Financial Policy Adoption

July, 2000

City Council

Library - Forming Alliances

June 30, 2001

Library Director


 Following discussion regarding the Urban Growth Boundary expansion, Councilor Moore moved to direct staff to remove the City's properties currently being served from the Water district. Councilor Welch seconded, and following a brief discussion, the motion carried unanimously on a voice vote. Councilor MacGregor then moved to direct the City Attorney to write a new agreement by September 1, 2000 to present to Southwest Lincoln Water District, with readable documentation attached regarding the properties taken into account when their funding was obtained. Councilor Moore seconded, and following a brief discussion, the motion carried unanimously on a voice vote.
 City Administrator Dowsett asked about the rest of the proposed projects, consensus of the Council was that the remaining projects were to be budgeted for in the next fiscal year but the prioritization was only done on the projects in the current fiscal year. All of the goals would be listed in a separate document.
 B. I & I Sewer Project (Southeast Basin) Funding Alternatives: Mr. Dowsett indicated that DEQ had informed him the City was very high on their priority list, but they would not be able to make a final determination until July. If the City obtained interim financing, it would not qualify. Mr. Dowsett noted that he would also look into a tax-free interest rate loan from the bank, which would require an opinion from the bond counsel. Discussion ensued regarding the actual cost of the project and engineering costs.
 Mr. Dowsett stated that the current tally of responses to the LID mailout showed more negative than positive responses. Councilor MacGregor mentioned that he was scheduled to appear on a local news program to provide additional information to the public. Susan Woodruff, 190 Maple Street, noted that the letter which had been sent to the property owners did not address specifics in regard to proposed financing.
3. ADJOURNMENT: At 7:55 p.m., there being no further business to come before the Council, Councilor Moore moved to adjourn, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 4th day of May, 2000.
SIGNED by the Mayor this 4th day of May, 2000.
Kim D. Lehmann, Mayor